Proposal Specialist

3 weeks ago

London, Canada ML6 Search + Talent Advisory Full time

The Opportunity:


Our client who is a specialist in Planning, Building Design and Multidiscipline engineering is seeking a Proposal and CRM Coordinator for their fast-growing, energetic company that encourages personal growth and forward thinking. The position can be based out of the London or Kitchener office.


What You'll Be Doing:


  • Reporting to the Senior Leader of the Business Development Team, the successful candidate will assist the Division Managers and Project Leads in researching, analyzing, and answering requests for proposals (RFPs)
  • The Proposal Coordinator will track proposals and assist with follow ups, as well as tracking and compiling client feedback and success rates for distribution.
  • Research bid opportunities that are a match for our service offerings.
  • Research and secure Vendor of Record (VOR) opportunities.
  • Analyze bid opportunities, assist with scope clarifications, and proposal or RFP creation.
  • Assist with creation of proposal-related materials (CV’s, executive summaries, etc.).
  • Proofreading and editing technical and non-technical documents.
  • Track received documents and assist in tracking responses.
  • Track proposals from the time of receipt through to submission and assist with follow-ups.
  • Compile, analyze, and report success rates for single and multi-disciplinary proposals; evaluate and distribute feedback to applicable parties to improve future submissions hit rate.
  • Assist with developing promotional material.
  • Assist, as required, with any other business development-related administrative tasks.
  • Assist with Client Relationship Management (CRM) creation and upkeep.


What You'll Need to Be Successful:


  • Minimum High School Graduate, completion of post-secondary education is preferred.
  • 2+ years experience in a Proposal Coordinator with a consulting engineering or technical company.
  • Excellent written and verbal communication skills.
  • Strong integrity and ability to maintain confidentiality and manage sensitive information.
  • Ability to work both independently with little supervision and in a team environment.
  • Knowledge and/or experience in the land development or building construction fields considered a strong asset.
  • Proficiency in MS Office Suite (Planner, Excel, Word, PowerPoint, Outlook, and Teams) and excellent computer literacy required.
  • Experience using graphic design software (e.g., Adobe Photoshop, Canva, InDesign, etc.) considered an asset.
  • Strong attention to detail, accuracy, and organization.
  • Commitment to ongoing professional and personal growth; willingness to learn.
  • Self-motivated team player who is adaptable and flexible to changing priorities.

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