Executive Assistant
4 weeks ago
Executive Assistant job opening in Toronto, ON
Our client, a well-established residential services firm is currently looking for a career oriented and experienced Executive Assistant to join their President of Real Estate on a full-time, permanent basis. In this role, you will use your skills and experience to provide support a busy, driven, Executive with both business and personal assistant tasks. You must love working within a high energy, fast paced environment and be flexible to any task, big or small while thinking ahead at all times in ways to improve the efficiency of the Executive.
If you consider yourself a strong, career oriented Executive Assistant with a drive to be a business partner along with initiative and an entrepreneurial spirit, as you develop your career in this Toronto, ON firm, then this may be the opportunity that you have been waiting for
Responsibilities for this Executive Assistant job opening in Toronto, ON can include, but are not limited to;
- Heavy calendar management and support of often changing calendar with multiple priorities including internal/external/personal meetings
- Prepare various documents, reports and presentations
- Meeting preparation and set up for various meetings (including Board meetings) including material coordination, meeting itineraries, taking minutes and follow up reports.
- Travel coordination and planning including all logistics such as itineraries, reservations, flights, hotels etc – this can include a mix of business and personal support tasks
- Research and reporting for projects and updates
- Track and process expense reports in a timely and meticulous manner
- Provide consultative suggestions to the team based on research and knowledge gained; always keeping the team at top importance
- Assist with office management and facilities related tasks to help keep the flow of the office running smoothly in support of others including back up reception when required.
- Handling confidential and sensitive information; high level of discretion at all times.
- Perform other administrative duties as assigned, such as events planning/coordination etc.
Skills and experience required for this Executive Assistant job opening in Toronto, ON include;
- At least 5 years of Executive Assistant experience is mandatory; C-Suite support experience considered a strong asset
- Showcased tenure and career commitment in your work history
- Highest preference to those having come from small to mid-size companies; understanding the versatility within the role in this setting
- Excellent judgment, diplomacy and tact combined with a high level of detail
- Strong MS Office skills, Word, Excel, PowerPoint and Outlook
- Strengths in managing multiple priorities and forward thinking
- Ability to work under minimal supervision and demonstrate initiative
- Career commitment with leadership/mentorship qualities and a customer-centric personality
- Superior interpersonal and communication (written and verbal) skills
- Flexibility to work overtime when needed
Our client offers a positive business culture, a competitive salary with employer paid benefits, annual bonus, pension matching, and opportunity to use your passionate, strong Executive Assistant personality to help the Executive to drive the business forward
This Executive Assistant job opening in Toronto, ON is an on-site position that is TTC subway accessible and they are looking to have someone join immediately so they are active on their search for top talent
-
Medical Science Liaison
1 day ago
Toronto, Ontario, Canada Medical Assistant Full timeJob SummaryWe are seeking a highly skilled Medical Science Liaison to join our team in the specialty group. This field-based position will cover Ontario East and Atlantic.Key ResponsibilitiesScientific Support: Provide scientific/strategic support to Key Opinion Leaders (KOLs) and other Health Care Professionals (HCPs) in understanding complex...
-
Medical Science Liaison
1 day ago
Toronto, Ontario, Canada Medical Assistant Full timeJob SummaryWe are seeking a highly skilled Medical Science Liaison to join our team in the specialty group. This field-based position will cover Ontario East and Atlantic.Key ResponsibilitiesScientific Support: Provide scientific/strategic support to Key Opinion Leaders (KOLs) and other Health Care Professionals (HCPs) in understanding complex...
-
Executive Assistant
3 months ago
Toronto, Canada FF Systems Full time**Position**: Executive Assistant **Location**: On-site, Downtown Toronto **Job Type**: Full-Time, Permanent **Includes**: Dental/Extended Health Care Benefits We are seeking a highly skilled Executive Assistant to support a C-Level Executive. The Executive Assistant will be responsible for managing the CEO's schedule, coordinating meetings, handling...
-
Executive Assistant
3 months ago
Toronto, Canada Revenue Management Labs Full time**Executive Assistant to Managing Partner** **Position Overview**:Revenue Management Labs is seeking an experienced and highly organized individual to join our team as an Executive Assistant to the Managing Partner. The Executive Assistant will be a key support to the partner, ensuring they can devote their full attention to the company's core operations,...
-
Executive Assistant
3 months ago
Toronto, Canada Shiplake Properties Full timeThe Executive Assistant is responsible for a wide variety of administrative duties in support of the Executive Chair. Duties include but are not limited to arranging travel plans, meeting minute-taking and distribution, scheduling appointments as part of calendar management, drafting both internal and external correspondence, coordination of events and...
-
Executive Assistant
3 months ago
Toronto, Canada Softchoice Full timeAs an Executive Assistant, you will provide support to select executive leaders here at Softchoice. The Executive Assistant will have primary responsibility supporting C-suite executives (i.e., CEO, CFO etc.) and will provide limited support to some of their direct reports to keep tight alignment on critical and sensitive matters. In addition, you will also...
-
Executive Assistant
1 day ago
Toronto, Canada Optimize Wealth Management Part timeCompany Description Optimize Wealth Management is a premier wealth management firm in Toronto, ON, dedicated to achieving our clients' financial goals. We provide personalized financial solutions and advice, covering services such as financial planning, portfolio management, tax preparation, debt management, and estate planning. Our holistic approach,...
-
Executive Assistant
22 hours ago
Toronto, Canada Optimize Wealth Management Full timeCompany Description Optimize Wealth Management is a premier wealth management firm in Toronto, ON, dedicated to achieving our clients' financial goals. We provide personalized financial solutions and advice, covering services such as financial planning, portfolio management, tax preparation, debt management, and estate planning. Our holistic approach,...
-
Executive Assistant
1 day ago
Toronto, Canada Optimize Wealth Management Full timeCompany Description Optimize Wealth Management is a premier wealth management firm in Toronto, ON, dedicated to achieving our clients' financial goals. We provide personalized financial solutions and advice, covering services such as financial planning, portfolio management, tax preparation, debt management, and estate planning. Our holistic approach,...
-
Executive Assistant
3 months ago
Toronto, Canada Cineflix Full time**The Company** Creating, producing, and distributing distinctive factual and scripted programming, the Cineflix Media group includes Cineflix Productions, Cineflix Rights, Cineflix Studios, Buccaneer Media, Connect3 Media, Husk Media, Shiny Screens Entertainment, and a hub of producers from the US, UK, and Canada with whom we share strategic partnerships...
-
Executive Assistant
1 week ago
Toronto, Ontario, Canada Artisan Corporation Full timeExecutive Assistant We are seeking a highly organized and experienced individual to provide top-level assistance to our executives, while also managing business assistance, administrative functions, and management. Responsibilities: • Aid executives in preparing for meetings by compiling necessary documents and materials. • Respond to emails and...
-
Executive Assistant
3 months ago
Toronto, Canada Softchoice Full timeWe are a software-focused IT solutions and services provider that equips organizations to be agile and innovative, and for their people to be engaged, connected, and creative at work. That means moving them to the cloud, helping them build the workplace of tomorrow, and enabling them to make smarter decisions about their technology. By doing these things we...
-
Executive Assistant
2 days ago
Toronto, Canada Optimize Wealth Management Full timeCompany Description Optimize Wealth Management is a premier wealth management firm in Toronto, ON, dedicated to achieving our clients' financial goals. We provide personalized financial solutions and advice, covering services such as financial planning, portfolio management, tax preparation, debt management, and estate planning. Our holistic approach,...
-
Executive Assistant
1 day ago
Toronto, Canada Optimize Wealth Management Full timeCompany Description Optimize Wealth Management is a premier wealth management firm in Toronto, ON, dedicated to achieving our clients' financial goals. We provide personalized financial solutions and advice, covering services such as financial planning, portfolio management, tax preparation, debt management, and estate planning. Our holistic approach,...
-
Executive Assistant
3 days ago
Toronto, Canada Optimize Wealth Management Full timeCompany Description Optimize Wealth Management is a premier wealth management firm in Toronto, ON, dedicated to achieving our clients' financial goals. We provide personalized financial solutions and advice, covering services such as financial planning, portfolio management, tax preparation, debt management, and estate planning. Our holistic approach,...
-
Executive Assistant
3 days ago
Toronto, Canada Optimize Wealth Management Full timeCompany Description Optimize Wealth Management is a premier wealth management firm in Toronto, ON, dedicated to achieving our clients' financial goals. We provide personalized financial solutions and advice, covering services such as financial planning, portfolio management, tax preparation, debt management, and estate planning. Our holistic approach,...
-
Executive Assistant
1 week ago
Toronto, Canada Adecco Full timeExecutive Assistant job opening in Toronto, ONOur client, a well-established residential services firm is currently looking for a career oriented and experienced Executive Assistant to join their President of Real Estate on a full-time, permanent basis. In this role, you will use your skills and experience to provide support a busy, driven, Executive with...
-
Executive Assistant
4 weeks ago
Toronto, Canada Adecco Canada Full timeExecutive Assistant job opening in Toronto, ONOur client, a well-established residential services firm is currently looking for a career oriented and experienced Executive Assistant to join them on a full-time, permanent basis. In this role, you will use your skills and experience to provide support a busy, driven, Executive with both business and personal...
-
Executive Assistant
4 weeks ago
Toronto, Canada Adecco Full timeExecutive Assistant job opening in Toronto, ON Our client, a well-established residential services firm is currently looking for a career oriented and experienced Executive Assistant to join their President of Real Estate on a full-time, permanent basis. In this role, you will use your skills and experience to provide support a busy, driven, Executive with...
-
Executive Assistant
3 months ago
Toronto, Canada MADISON HOMES HOLDINGS Full timeGeneral Description: The Executive Assistant is responsible for performing a variety of administrative tasks and assisting the Vice President, High Rise and Vice President, Low Rise Communities. Primary Responsibilities: - Maintaining executives’ calendars, including adding events, rescheduling appointments, and providing daily briefings - Preparing and...