Executive Assistant
16 hours ago
About DHR Global
DHR Global is a leading retained executive search firm, dedicated to delivering top-tier leadership solutions to our clients worldwide. We are committed to excellence, innovation, and providing the highest level of service. Our team of experienced professionals works collaboratively to meet the evolving needs of our clients.
Position Overview
We are seeking an exceptionally organized and proactive Executive Assistant to support one of our Managing Partners based in Montreal. This individual will provide high-level administrative and operational support. The ideal candidate will be a strategic thinker, a problem solver, and possess excellent communication skills to manage complex tasks and interactions smoothly. Key responsibilities include:
- Calendar & Communication Management: Manage the executive's schedule, ensuring efficient time management and prioritization of meetings. Serve as the primary point of contact for internal and external communications on behalf of the Managing Partner.
- Expense Reporting: Preparing expense reports and ensure accuracy of client-related expenses.
- Meeting Coordination: Arrange and coordinate virtual meetings, global calls, and travel arrangements. Prepare agendas, take minutes, and follow up on action items.
- Document Preparation & Review: Create client presentations, business development packets, and proposals. Prepare all production work associated with executing a search assignment from start to finish. This includes, but is not limited to, position specifications, target lists, progress reports, candidate presentations, reference reports, and scorecards.
- Project Management: Oversee and manage special projects and initiatives. Track progress, prepare status reports, and ensure timely completion of tasks.
- Stakeholder Relationship Management: Build and maintain relationships with key stakeholders, including senior executives, board members, and external partners.
- Operational Efficiency: Identify opportunities to improve operational processes and procedures. Assist in the management of day-to-day operations to enhance overall efficiency.
- Confidential Handling: Manage sensitive and confidential information with discretion and professionalism.
Qualifications
- Proven experience as an executive assistant or in a similar role, preferably supporting senior executives.
- Fluent in both written and spoken French and English.
- Strong organizational and time-management skills, with a keen attention to detail.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Ability to handle sensitive and confidential information with discretion.
- Strong problem-solving skills and the ability to work independently with minimal supervision.
- Bachelor's degree preferred, but not required.
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