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Administrator – Public CPA Accounting Firm

2 months ago

Calgary, Canada Reion Accounting Professional Corporation Full time

Job Title: Administrator – Public CPA Accounting Firm

Location: In-Office

Job Type: Full-Time

Overview:

We are seeking a highly organized and experienced Administrator with a minimum of 2 years in a an administration roll. In this role, you will provide essential administrative support to the firm’s two principals while also managing client interactions. The ideal candidate will possess strong customer service skills, attention to detail, and the ability to handle multiple tasks in a fast-paced, professional environment.

Key Responsibilities:

  • Provide administrative support to the principals, including scheduling meetings, managing correspondence, and organizing documentation.
  • Serve as a primary point of contact for clients, ensuring a high level of service and professionalism in all interactions.
  • Manage incoming and outgoing communications, including phone calls, emails, and other inquiries.
  • Coordinate and organize client files, maintaining accurate and up-to-date records in compliance with firm standards.
  • Assist in the preparation and processing of client reports, documents, and presentations.
  • Schedule and organize client meetings, conference calls, and internal team meetings.
  • Liaise between clients and internal teams to ensure smooth communication and project completion.
  • Perform general office duties, such as ordering supplies, maintaining office organization, and managing office equipment.
  • Handle confidential information with discretion and ensure security of sensitive client and firm data.
  • Support the principals in managing their day-to-day operations efficiently.

Qualifications:

  • Minimum of 3 years of experience working in a public CPA accounting firm is required.
  • Strong understanding of accounting firm operations and client service protocols.
  • Exceptional organizational and multitasking abilities, with strong attention to detail.
  • High level of professionalism in dealing with clients and colleagues.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with accounting software.
  • Ability to work independently and as part of a team in a fast-paced environment.
  • Demonstrated ability to prioritize tasks and meet deadlines effectively.

Desired Skills:

  • Experience in managing client relationships and delivering exceptional customer service.
  • Ability to anticipate the needs of the principals and take initiative in providing support.
  • Familiarity with scheduling, project management, and general office procedures in a professional services environment.

Why Join Us?:

  • Work directly with experienced CPAs and be a key part of the firm’s daily operations.
  • Collaborate with a dynamic team in a professional and growth-oriented environment.
  • Opportunity to engage with a diverse client base and contribute to high-level client service.

If you meet the qualifications and are ready to take the next step in your career, we encourage you to apply today.