Creative Project Coordinator

7 days ago

Toronto, Canada Certo Creative Full time

About Us

Certo Creative is a boutique studio with big impact. We share a love for design and people which drives everything we do. Our approach is responsive, thoughtful and detail-oriented. Our work spans branding, communications and advertising, in both print and digital mediums. the role.


The Role

The Project Coordinator is responsible for supporting the Project Manager in planning and managing small- to large-sized projects. We are looking for a candidate with sound judgment, autonomous problem-solving skills, clear and effective communication, and the desire to overcome challenges. A keen attention to detail and an emphasis on quality assurance is imperative.


Expectations

Project Planning

  • Establish and maintain a usable and well-communicated schedule for all phases of a project
  • Monitor the project lifecycle to ensure the final deliverable is up to standard, on time and within budget
  • Understand statement of work and flag changes in scope
  • Manage third-party vendors


Project Management

  • Prepare for weekly status meetings
  • Work closely with internal and external team, keeping team members and partners up-to-date on status of projects
  • Ensure team is on track with deliverables to meet deadlines
  • Lead and maintain quality control procedures for projects and ensure corrections are made
  • Review and evaluate all project deliverables to ensure requirements are met and brand-compliance upheld


Administration

  • Manage job folders, file maintenance, workback schedules, and project-related documentation
  • Support client meetings by organizing presentation materials and taking notes
  • Support team members with administrative, project-related and business development tasks


Financial Management

  • Budget and scope projects with assistance from supervisor
  • Monitor projects to ensure budgeted hours are not exceeded and associated project costs remain within budget
  • Prepare invoices upon project completion


Soft Skill Requirements

  • Exhibit tact and diplomacy when dealing with clients, team members and external partners
  • Consistent demonstration of attention, decisiveness and problem-solving
  • Ability to handle job-related stress, manage time and priorities
  • Excellent oral, written and client-facing presentation skills
  • Eye for quality and completeness with a high degree of accuracy and thoroughness
  • A genuine interest in the success of our clients and the growth of our agency
  • Ability to add to a positive, proactive company focus


Qualifications

  • 0–3 years industry experience
  • Proficiency in MAC OS, Microsoft and Google apps
  • Technically savvy and eager to learn new digital tools and skills


Please send your CV and expected compensation to caitlin@certocreative.com. We appreciate all submissions, but only eligible candidates will be contacted. 

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