Executive Assistant

3 weeks ago

Greater Toronto Area, Canada Lock Search Group Full time

Our leading client in the Food Production industry is looking for an Executive Assistant to be aligned to the President to provide comprehensive administrative support to the president and executive team. The ideal candidate will possess exceptional communication skills, impeccable attention to detail, and the ability to manage multiple tasks efficiently. The Executive Assistant will be responsible for handling a wide range of administrative and executive support tasks, enabling our executives to focus on strategic initiatives and business priorities.


This is a full time position, with 5 days a week in their Vaughan office.


Responsibilities


  • Review documents, reports, and correspondence prepared for executive signatures for format, content, grammar, spelling and make edits as necessary.
  • Provide comprehensive support to all members of the Advisory Board
  • Arrange travel and hotel reservations for both Leadership and Advisory Board Members
  • Be an active member and facilitate the Social Impact Committee – Seeding Change
  • Point of contact for B Corp certification status and renewal
  • Process invoices pertaining to the Advisory Board
  • Complete expense reports and other administrative duties
  • Collaborate with CEO or cross-functional teams to coordinate logistics of meetings, seminars, workshops, special projects and events as required.
  • Manage inventory of office supplies and place orders when required.
  • An active member of the Social Committee and Joint Health and Safety Committee.
  • Planning and organizing Leadership Team meeting and recording minutes
  • Account Admin contact for Telecom Service
  • Support with other administrative tasks and ad hoc assignments as required.
  • Customer Service (Backup)
  • Manage Customer Service inbox (inquiries, complaints)
  • Customer Service phone calls (inquiries, complaints)
  • Log complaints, gather information, pass onto QA within the stipulated timeline
  • Manage distribution of vouchers and gift cards (Canada & US)


Requirements


  • College diploma in Business Administration
  • 3-5 years of senior administrative experience (CPG experience preferred)
  • Strong customer service skills in a busy and fast paced work environment
  • Proficient with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
  • Organizational and time management skills
  • Keen attention to detail and a “right the first time” approach
  • Ability to maintain privacy and confidential information is critical
  • Strong communication skills
  • Polished, professional approach and the ability to establish and maintain strong interpersonal relationships is necessary

  • Executive Assistant

    4 days ago

    Greater Toronto Area, Canada SwoopFiber Full time

    Our group of companies is at the forefront of the utility/infrastructure industries in Ontario. We have offices in Downtown Toronto, Markham, Barrie, and beyond. To support our ambitious objectives, we are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to one of our senior executives.Role Description:As the...

  • Executive Assistant

    3 days ago

    Greater Toronto Area, Canada SwoopFiber Full time

    Our group of companies is at the forefront of the utility/infrastructure industries in Ontario. We have offices in Downtown Toronto, Markham, Barrie, and beyond. To support our ambitious objectives, we are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to one of our senior executives. Role Description: As the...

  • Executive Assistant

    2 days ago

    Greater Toronto Area, Canada SwoopFiber Full time

    Our group of companies is at the forefront of the utility/infrastructure industries in Ontario. We have offices in Downtown Toronto, Markham, Barrie, and beyond. To support our ambitious objectives, we are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to one of our senior executives.Role Description:As the...

  • Executive Assistant

    7 days ago

    Greater Toronto Area, Canada Northbound Recruitment Full time

    Executive Assistant- Maternity Leave ContractExecutive Assistant- MATERNITY LEAVE COVERAGE- CONTRACT POSITIONAbout the PositionAs the Executive Assistant you will be responsible for supporting multiple Partners within our firm. This role entails providing administrative assistance to the Partner and their staff, and acting as the first point of contact with...

  • Executive Assistant

    6 days ago

    Greater Toronto Area, Canada Northbound Recruitment Full time

    Executive Assistant- Maternity Leave Contract Executive Assistant- MATERNITY LEAVE COVERAGE- CONTRACT POSITION About the Position As the Executive Assistant you will be responsible for supporting multiple Partners within our firm. This role entails providing administrative assistance to the Partner and their staff, and acting as the first point of contact...

  • Executive Assistant

    7 days ago

    Greater Toronto Area, Canada Northbound Recruitment Full time

    Executive Assistant- Maternity Leave ContractExecutive Assistant- MATERNITY LEAVE COVERAGE- CONTRACT POSITIONAbout the PositionAs the Executive Assistant you will be responsible for supporting multiple Partners within our firm. This role entails providing administrative assistance to the Partner and their staff, and acting as the first point of contact with...

  • Executive Assistant to Chief Executive Officer

    2 weeks ago

    Greater Toronto Area, Canada Webware.ai Full time

    Company Description Webware.ai is a leading provider of AI digital marketing solutions for small businesses in the Greater Toronto Area, Canada. Our comprehensive AI-powered toolkit helps businesses establish and grow their online presence to gain more new and repeat business. Trusted by over 4000 businesses across 400 cities in North America, Webware.ai...

  • Executive Assistant to Chief Executive Officer

    2 weeks ago

    Greater Toronto Area, Canada Webware.ai Full time

    Company Description Webware.ai is a leading provider of AI digital marketing solutions for small businesses in the Greater Toronto Area, Canada. Our comprehensive AI-powered toolkit helps businesses establish and grow their online presence to gain more new and repeat business. Trusted by over 4000 businesses across 400 cities in North America, Webware.ai...

  • Executive Assistant to Chief Executive Officer

    2 weeks ago

    Greater Toronto Area, Canada Webware.ai Full time

    Company Description Webware.ai is a leading provider of AI digital marketing solutions for small businesses in the Greater Toronto Area, Canada. Our comprehensive AI-powered toolkit helps businesses establish and grow their online presence to gain more new and repeat business. Trusted by over 4000 businesses across 400 cities in North America, Webware.ai...

  • Executive Assistant to Chief Executive Officer

    2 weeks ago

    Greater Toronto Area, Canada Webware.ai Full time

    Company Description Webware.ai is a leading provider of AI digital marketing solutions for small businesses in the Greater Toronto Area, Canada. Our comprehensive AI-powered toolkit helps businesses establish and grow their online presence to gain more new and repeat business. Trusted by over 4000 businesses across 400 cities in North America, Webware.ai...

  • Executive Assistant

    1 month ago

    Greater Toronto Area, Canada LYN GROUP INC Full time

    **Lyn Group is looking for an Executive Assistant with the following skills/experience**: - At least 5 years of experience supporting senior-level executives. - A university degree or college diploma in office/administrative management. - Representing the Office in a professional, customer-focused manner. - Excellent verbal and written communication...

  • Executive Assistant

    1 month ago

    Greater Toronto Area, Canada Mohapatra Medicine Professional Corporation and Dr. David J.A D'Souza Medicine Professional Corporat Full time

    Duties: - Provide administrative and clerical support to two directors - Manage executive calendars, schedule appointments, and coordinate meetings - Prepare and distribute correspondence, memos, and reports - Perform data entry and maintain accurate records - Keeping track of clinic numbers and troubleshooting if numbers are low - Utilize Microsoft Office...

  • Executive Assistant

    1 month ago

    Greater Toronto Area, Canada Verismo Health Full time

    **Verismo Health Inc.** Verismo Health is a startup that focuses on clinic building, practice management and the development of software solutions to enhance clinical workflow. **Role: Executive Assistant / Intern** In this role, you will be required to drive and be trained to conduct regular site visits across our clinics in the GTA, Belleville, Trenton,...

  • Executive Assistant

    4 weeks ago

    Greater Toronto Area, Canada Verismo Health Full time

    **Verismo Health Inc.** Verismo Health is a startup that focuses on clinic building, practice management and the development of software solutions to enhance clinical workflow. **Role: Executive Assistant / Intern** In this role, you will be required to drive and be trained to conduct regular site visits across our clinics in the GTA, Belleville, Trenton,...

  • Executive Assistant

    4 weeks ago

    Greater Sudbury, Canada United Way Centraide North East Ontario Full time

    **Executive Assistant - Bilingual** Permanent full-time position (35 hours per week) based in our Sudbury office. **The opportunity**: United Way Centraide North East Ontario/Nord-est de l’Ontario (UWCNEO) is currently seeking an experienced, positive individual with great office administration and superior communications skills to join our team of...

  • Executive Assistant

    1 month ago

    Greater Sudbury, Canada Health Sciences North Full time

    **Executive Assistant**: Competition # 4977 Job Title Executive Assistant Department Vice President, Medicine & Chief Nursing Executive Status Permanent Work Type Full-time Affiliation Non Union Shift Assignment Days Bilingualism Required No Police Check Requirement N/A Site RLHC-Non Union Non Managment Salary Information $34.61 to...

  • Director of Catering Sales

    2 weeks ago

    Greater Toronto Area, Canada Blue Shock Executive Search Full time

    About Us:Blue Shock Executive Search, established in 2003, is a renowned executive search firm excelling in recruiting top-tier candidates across restaurant, hospitality, and food service-related sectors. As industry leaders, we specialize in forging connections between exceptional talent and leading employers in Canada and the US. Our dedicated team acts as...

  • Director of Catering Sales

    2 weeks ago

    Greater Toronto Area, Canada Blue Shock Executive Search Full time

    About Us:Blue Shock Executive Search, established in 2003, is a renowned executive search firm excelling in recruiting top-tier candidates across restaurant, hospitality, and food service-related sectors. As industry leaders, we specialize in forging connections between exceptional talent and leading employers in Canada and the US. Our dedicated team acts as...

  • Director of Catering Sales

    2 weeks ago

    Greater Toronto Area, Canada Blue Shock Executive Search Full time

    About Us: Blue Shock Executive Search, established in 2003, is a renowned executive search firm excelling in recruiting top-tier candidates across restaurant, hospitality, and food service-related sectors. As industry leaders, we specialize in forging connections between exceptional talent and leading employers in Canada and the US. Our dedicated team acts...

  • Director of Catering Sales

    2 weeks ago

    Greater Toronto Area, Canada Blue Shock Executive Search Full time

    About Us:Blue Shock Executive Search, established in 2003, is a renowned executive search firm excelling in recruiting top-tier candidates across restaurant, hospitality, and food service-related sectors. As industry leaders, we specialize in forging connections between exceptional talent and leading employers in Canada and the US. Our dedicated team acts as...