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Aftermarket Bid Manager

5 months ago

StBrunodeMontarville, Canada Alstom Full time

We create smart innovations to meet the mobility challenges of today and tomorrow. We design and manufacture a complete range of transportation systems, from high-speed trains to driverless trains, as well as infrastructure, signaling, services and digital mobility solutions. Joining us means joining a truly global community of more than 80 000 people dedicated to solving real-world mobility challenges and achieving international projects with sustainable local impact.

Le rôle du responsable du Gestionnaire de soumissions de la division Services Après-Vente (Pièces et réparation de composants P&CRO) est de diriger, préparer et fournir une proposition gagnante au client en tenant compte des exigences du client et celles Alstom en matière de services après-vente, tels que divers types d'accords de fourniture de pièces, de services d'ingénierie et de réparation et maintenance de composantes ferroviaires. Ce rôle est stratégique pour l'organisation et notre plan de croissance de la division Service Après-Vente en Amérique du Nord.

 

 

responsabilités

  • Préparer une proposition gagnante au client, avec des hypothèses exécutables et des engagements Alstom précis
  • Gérer les activités de qualité, de coût et de livraison des appels d'offres (QCDP – Quality Cost Delivery Performance), ainsi que les livrables de l'équipe de soumission.
  • Coordonner les activités internes pour identifier et comprendre les besoins du client
  • Travailler en étroite collaboration avec le gestionnaire des ventes, le responsable de l'appel d'offres et l'équipe complète de l'offre pour préparer la proposition au client
  • Créer et gérer l’échéancier et le budget de l'offre pour une livraison dans les délais et dans le respect du budget
  • Coordonner les estimations de coûts de toutes les fonctions, y compris les instructions, la collecte et l'optimisation
  • Supporter la stratégie commerciale d'offre et les termes et conditions
  • Préparer et soutenir les revues de gouvernance pour approbation interne (strategie, examen d'approbation de l'offre avant la soumission, transfert d'offre à la signature du contrat, analyse gagnant-perte et post mortem)
  • Assurer le respect des règles et instructions Alstom applicables.
  • Analyser en détail l'appel d'offre et définir la stratégie opérationnelle de l'offre en tenant compte de la stratégie commerciale avec les ventes, l'ingénierie et les opérations.
  • Obtenir les prix du marché et les prix cibles
  • S'assurer que la stratégie du produit est clairement définie et convenue avec les plates-formes et la région.
  • Proposer la structure de l’équipe requise pour l'appel d'offre et la répartition du travail pour l'exécution
  • Superviser l'analyse des besoins, y compris l’identification des risques et des mitigations
  • Préparer les revues de risques et d'opportunités
  • Préparer la documentation nécessaire à la soumission de l'offre au Client (description technique, clause par clause, termes et conditions, échéancier, nomenclature, liste de prix, formulaires requis)
  • Tenir des registres de toute la documentation produite lors de la préparation des appels d'offres (RFP, Q&A, Présentations, lettres, contrat…) et assurer la traçabilité des versions de la documentation jusqu'à la signature du contrat.
  • Participer aux négociations contractuelles
  • Soutenir le gestionnaire de projet dans la préparation de la première revue financière du projet (FPR0) et des revues de gouvernance, dans le but d'assurer un transfert adéquat à l’équipe projet.
  • Soutenir la préparation de l'analyse des leçons apprises et du post-mortem.

 

 

Qualifications

 

  • Baccalauréat en gestion de projet ou en ingénierie
  • 5 ans d'expérience en gestion de projet et gestion d'offres
  • Solides compétences analytiques et organisationnelles
  • Axé sur les résultats et les données et Capacité de livrer selon les délais prescrits
  • Grande capacité à gérer une équipe efficace travaillant pour produire les livrables de l'appel d'offres dans un délai limité et dans des conditions stressantes.
  • Compétences élevées en communication et capacités de présentation et production de rapport
  • Bon sens de l'anticipation
  • Techniques de négociation; Orientée vers le client
  • Maîtrise de la suite Microsoft Office, notamment Excel et PowerPoint.

 

The role of the Parts & Component Repair Overhaul (CRO) Bid Manager is to lead, prepare and deliver a winning proposal to Customer with considering both Customer and Alstom requirements for rail aftermarket services such as various type of Parts supply agreement, engineering and maintenance services, system repairs and overhauls.  This role is strategic for the organization and our ability to growth the Aftermarket Parts & Overhauls business in North America.

 

 

KEY RESPONSIBILITIES

 

  • Deliver a winning proposal to Customer, with executable assumptions, and accurate Alstom commitments
  • Manage the Tender Quality, Costs and Delivery Performance (QCDP) activities, and the bid team deliverables
  • Coordinate internal activities to identify and understand Customer's needs
  • Work in close relationship with the Sales Manager, Tender leader and the full bid team to prepare tender
  • Build and manage the bid schedule and bid budget for on-time and on-budget delivery
  • Coordinate cost inputs from all functions, including instructions, collection and optimization
  • Support the bid commercial strategy and T&C’s
  • Prepare and support governance gate reviews for internal approval (win/no-go, tender approval review prior submission, tender transfer at contract signature, Win-Loss Analysis and post mortem).
  • Ensure compliance with applicable Alstom rules & instructions.
  • Analyze in detail the request for proposal (RFP) and define the bid operational strategy taking into account the commercial strategy with sales, engineering and operations
  • Obtain market & target prices
  • Ensure Product Organization is clearly defined and agreed with Platforms and Region
  • Propose the Tender Project Organization and Work Breakdown Structure for project execution
  • Oversee the requirements analysis incl. gaps identification and mitigation
  • Prepare risks & opportunities reviews
  • Prepare the documentation necessary for offer submission to Customer (technical description, clause by clause, T&C’s, schedule, bill of material, price list, required forms)
  • Keep records of all documentation produced during tender preparation (RFP, Q&A, Presentations, letters, contract …) and ensure traceability of documentation versions up to contract signature
  • Participate to the contract negotiations
  • Support the Project Manager in the preparation of the first financial project review (FPR0) and the first project gate, with the objective to ensure a smooth transfer from bid to Project.
  • Support the preparation of the Win & Loss analysis, lessons learned and post-mortem.

 

 

postholder requirements

 

  • Bachelor’s degree in project management or engineering
  • 5 years of experience in project management and bid management
  • Strong analytical and organizational skills
  • Results and data driven + Ability to deliver on-time
  • High capability to manage efficient team working to produce the tender deliverables within a limited time period and under stressful conditions
  • High Communications skills and reporting capabilities
  • A good sense of anticipation
  • Negotiation skills; Customer oriented
  • Proficient in Microsoft Office Suite, particularly Excel and PowerPoint.

An agile, inclusive and responsible culture is the foundation of our company where diverse people are offered excellent opportunities to grow, learn and advance in their careers.  We are committed to encouraging our employees to reach their full potential, while valuing and respecting them as individuals.  

 

Alstom is committed to creating a diverse environment and is proud to be an equal opportunity employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, age, disability status, veteran status, or any other characteristic protected by Federal, National, or Local Laws.