Manager, Contracts

3 months ago

Whitehorse, Canada Northwestel Full time

Job Details

Description

Reporting to the Manager, Procurement Services, this position is responsible for management of contracts with vendors and Business Units (BU’s) at Northwestel. This will be achieved through centralizing contract services within the organization and providing end to end support with contract creation, filling, monitoring for renewals and updating processes and templates as needed.

Specific Accountabilities

Work with Business Units (BU’s) and vendors to establish contracts using Northwestel’s standardized contract templates.

Manage contracts, including Supply Agreement and Services Schedules drafting, execution, and analysis for the purpose of maximizing financial and operational performance and minimizing risk.

Negotiate the terms and conditions in contracts and ensures compliance with them.

Document any changes/amendments that may happen during execution of the contract.

Centralize contract services in Northwestel by creating and maintaining contract database for easy access and retrieval.

Administer contract numbers, file contracts, monitor contracts for expirations and renewals.

Assign Statement of Work (SOW) numbers and assist with completing templates, as required.

Ensure Statements of Work documents are returned to the Procurement Office for filing.

Update processes and procedures for establishing contractual relationships.

Guide Business Units (BU’s) in the contracting process—ie Security Risk Assessments, Competitive Bidding, Health and Safety requirements, vendor creation, vendor offboarding, etc.

Ensure Procurement Policy, and related policies, compliance when establishing and contractual relationship.

Assist the Procurement Manager with competitive bidding processes and monthly reporting.

Work with Subject Matter Experts (SME’s) when updating contract templates and compliance to contractual clauses.

Participate fully in our organizational health and safety programs, adhering to all safe work practices and procedures and staying focused on continuous improvement. In addition, ensuring all Accident Prevention Program (APP’s) training, all Code of Business Conduct (CoBC) training, and all other Occupational Health and Safety (OHS) training are completed on time.

Timely completion of all administrative tasks including, but not limited to time reporting, expense reporting and submission of corporate card statements, as applicable.

Knowledge and Skills Required

Diploma in Business Administration or Supply Chain Management or Procurement designation - National Institute of Supply Chain Leaders (NISCL); Association for Supply Chain Management (ASCM); Supply Chain Management Professional (SCMP), Purchasing Management Association of Canada (PMAC) or equivalents; combined with one to three (1-3) years’ experience in Procurement or Purchasing. A combination of education and experience will be considered.

Above average interpersonal, relationship management, oral and written communication, and listening skills, as well as the ability to negotiate and solve problems.

Excellent organizational, planning, and time management skills, with proven ability to manage differing priorities at multiple different stages.

Ability to work in a fast-paced environment and can multi-task, prioritize, and adapt to changing priorities.

Customer-focused attitude, with a high level of professionalism and discretion and the ability to provide feedback, influence, create and present presentations, assist in process development and help solve problems.

Strong quantitative and analytical skills, statistics knowledge and experience required.

Ability to collaborate by working with various Business Units (BU’s), governance stakeholders, and other Procurement colleagues.

Proficient in Microsoft Office Suite (Microsoft Outlook, Word, Excel, PowerPoint, SharePoint, OneDrive and Teams).

Understanding of the use of sourcing and analysis tools (ARIBA, Ivalua, SAP etc.) or similar systems will be considered an asset.

Nature And Scope

This position will assume contract management, after a Supplier has been selected. The incumbent will work with Business Units (BU’s) to ensure correct contract templates are utilized and help to execute them, including Supplier negotiations of contract terms and conditions where applicable and when a Subject Matter Expert (SME) is not engaged.

Typical Contacts

This position will work with all Business Units (BU’s) when contractual relationships are required.

This position deals with large and small goods and services vendors and may be part of customer solutions.

Working Conditions

This position works in a normal office environment with open office space. Most of the job is spent at a desk doing computer-based tasks. This position will generally work office hours, however there is after hours work required.

What We Offer You

Health & Wellness Benefits, Pension Plan, Discounts

Team Incentive Bonus

Paid Vacation with a Vacation Travel Allowance

Work-Life Balance

Community Involvement

Closing

Applications will be reviewed as they are submitted. Posting will remain active until the position is filled.

As a safety conscious COR™ Certified organization, we have an established and comprehensive safety program. We expect all employees to participate in our organizational health and safety programs, adhering to all safe work procedures focused on continuous improvement.

Northwestel values diversity in the workplace and is committed to the goals of Employment Equity. We strive to achieve a skilled workforce that is representative of the population we serve, and as a Northern company, we are committed to the employment and career development of our Indigenous peoples. Candidates must clearly indicate on their application if they are an Indigenous person, a woman, a person with a disability, or a visible minority if they wish to receive hiring preference.

Qualifications

Skills

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Education

Experience

Licenses & Certifications

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