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Proposal Fulfillment Associate

3 months ago

Vancouver, Canada Reimagined Parking Full time
DescriptionOur proposal fulfillment associates are an integral part of our sales support team. They drive change by crafting compelling proposals and RFP responses. Their dedicated efforts empower our sales and operating teams, significantly boosting our success rate. Supported by an incredible team of professionals in sales, marketing, and advisory departments across North America, we set you up for success and help you have a fulfilling and impactful career. 

As a member of the Reimagined Parking team, your responsibility is to help effectively deliver the company's value proposition and ultimately increase market share and revenue.

Key Responsibilities
  • Prepare, revise, and finalize proposals and provide general support for sales operations related to Requests for Proposals (RFPs) and unsolicited bids. 
  •  Schedule kick-off calls with pertinent team members and help quarterback those meetings for all proposals and RFPs 
  • Review Requests for Proposal (RFPs) to understand specifics, then collaborate on crafting detailed and tailored responses to the required criterion. 
  • Collaborate with the sales team members to create winning strategies, identify key messages, and write content for proposals and other special projects as required. 
  •  Write technical and non-technical proposal sections (e.g., executive summaries, management approaches, transition plans, past performance project citations, key personnel resumes, and biographies) and edit proposal documents for grammar, consistency, and overall message and themes. 
  •  Coordinate proposals and projects independently between different departments within the company to prepare a comprehensive, compliant, and professional proposal that meets company standards, pricing requirements, client specifications, and regulatory and industry standards.
  • Obtain assistance from other departments (e.g., customer service, client management, operations, purchasing, government services, human resources, accounting, and safety) as required.
  • Communicate with sales and senior management teams on proposal responses. 
  • Coordinate the printing and binding of proposals and other documents as needed. 
  • Coordinate the shipping and distribution of proposals and other documents (when applicable)
  • Scan various tendering and purchasing websites to retrieve and review the most recent parking opportunities.
  • Set and meet deadlines for all workflow stages as needed.

Other duties 

  •  Help with updating and maintaining website content as needed. 
  • Contribute to creating and managing content for social media platforms. 
  • Perform other administrative duties as needed


Skills, Knowledge and Expertise
  • Knowledge of the Request for Proposal (RFP) process
  • Bachelor’s degree, preferably in English or communications. 
  • Strong communication skills, both written and oral. 
  •  Strong administrative and project management skills. 
  • Strong computer skills, including experience with MS Word, Excel, PowerPoint and other publication software. 
  • An organized and methodical mindset. 
  • The ability to work independently and in a team to meet deadlines. 
  • Good analytical skills and an ability to balance multiple projects in a fast- paced environment. 
  • 1-2 years of administration and project management experience is considered an asset. 
  • 1-2 years of project coordination experience with multiple teams is considered an asset. 
  • Knowledge of Salesforce is considered an asset. 
  • Adobe InDesign experience is considered an asset.


Benefits(Full-Time Employee Only)
Medical/Vision
 DentalLife Insurance
 AD&D
 STDLTD - offered based on employee groupRRSP - offered based on employee groupEAP - offered based on employee groupVacation The Reimagined Parking family of nationally recognized brands–Impark, Lanier, Republic Parking, AmeriPark, and ParkOne—is the world's leading tech-powered, people-driven parking solutions provider. Our workforce of 8,000 manages 3,400 high-density parking facilities across 500 North American cities, generating 34 million digital transactions annually.

Reimagined Parking is an equal opportunity employer. Reimagined Parking does not discriminate on the basis of race, ancestry, religion or creed, color, sex, national or ethnic origin, gender identity, gender expression, sexual orientation, age, marital status, family status, veteran status, disability status, or any other protected ground of discrimination/class status protected by state/provincial or federal law, as applicable. Reimagined Parking complies with all applicable equal employment opportunity legislation in each jurisdiction in which it operates.