Senior Administrative Assistant

3 weeks ago

Ottawa, Canada House of Commons (Canada) Chambre des communes (Canada) Full time
Job Description

The House of Commons Office of the Clerk is currently looking to staff the Senior Administrative Assistant position.

In this role, you will be a part of a dynamic administrative team within the Office of the Clerk. You will help in co-ordinating and controlling the receipt, routing, tracking and monitoring of correspondence to the Speaker and the Clerk. You will also compile publications of the House, manage the schedule, setting priorities, scheduling appointments, planning and coordinating meetings, appointments and conference preparations for the Clerk. You will also perform initial review to correspondence and various briefing documents to ensure that they are accurate and uniform.

This is a full-time onsite position with limited opportunities for telework.

Top Reasons to Join the Office of the Clerk

This is an opportunity to work in the epicentre of the House of Commons Administration. You will work directly in support of The Members of Parliament and their employees on various requests and projects. The Senior Administrative Assistant position is a critical role in helping uphold our service standards to our Members of Parliament and supporting the flow of correspondence to the House of Commons Administration.

  • Training and development opportunities.
  • Work-life balance /35-hour workweek
  • 4 weeks’ vacation (minimum)

Qualifications

Education:

  • Successful completion of post-secondary education from a recognized institution OR acceptable combination of education, training and relevant experience.

Experiences:

  • Experience providing administrative, coordination, and logistical support services;
  • Proficiency with the Microsoft Office suite, such as MS Outlook, MS TEAMS, Excel, Word and PowerPoint;
  • Experience proofreading and ensuring accuracy of data;
  • Experience gathering and compiling information in order to quickly respond to requests;
  • Experience in preparing internal communication materials as well as documentation required for meetings;
  • Ability to communicate orally and in writing in both official languages;
  • Experience in working in a fast-paced environment with changing and conflicting priorities.

Assets:

  • Experience in providing services to high profile clients;
  • Understanding of the clients, culture and vision of the House of Commons and/or a parliamentary partner.


Additional Information

We are committed to creating an inclusive workplace by providing a barrier-free recruitment and selection process. If you have an accommodation request, require material in an accessible format, or need additional support with the application process, please contact Recruitment and Selection Services at HOCCareers-CarrieresCDC@parl.gc.ca.

Each bilingual position is assigned a linguistic profile that identifies the level of second language proficiency for reading comprehension, written expression and oral interaction required. The profile for this position is BBB. Consideration may be given to candidates with other linguistic profiles. 

We invite you to save a copy of the notice of job opportunity. Once the closing date has passed, these documents will no longer be available.

Qualified candidates may be considered for future vacancies for this role or for other similar and/or related roles on an indeterminate and/or fixed term basis.

Learn more about us Visit Ourcommons.ca.

To learn about our hiring process, visit Eligibility and Selection.

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