Bilingual Executive Assistant

2 weeks ago

Ottawa, Canada Robert Half Full time

We are offering a long-term contract employment opportunity for a Bilingual Executive Assistant in Ottawa, Ontario. The role involves a variety of administrative services in support of the management team, particularly in operational, financial, and strategic responsibilities.


Responsibilities:

• Oversee and manage the electronic calendar, scheduling appointments, coordinating meetings, and tracking deadlines based on the management's availability

• Prepare and organize several meetings, coordinating both in-person and virtual logistics, and following up on meeting actions

• Draft, proofread, edit, and finalize a variety of documents including letters, agendas, emails, reports, briefs, and meeting minutes

• Coordinate translation of various documents as needed

• Review incoming correspondence from various sources, prioritize it, and forward to the appropriate body with relevant background information

• Utilize skills such as Calendar Management, Communication, Conference Calls, Correspondence

• Ensure accurate records and data management

• Respond to customer inquiries, providing timely and accurate information

• Monitor customer accounts and take appropriate actions when necessary.


• Bilingual (French & English)

• Minimum of 3 years of experience in an Executive Assistant role or similar

• Familiarity with Concur for travel and expense management

• Demonstrated ability to use CRM systems effectively

• Excellent calendar management skills, with the ability to manage multiple schedules

• Strong communication skills, both written and verbal

• Experience in managing conference calls, including scheduling and coordination

• Ability to handle correspondence professionally and confidentially.


If this sounds like you please apply today


Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. All applicants applying for Canadian job openings must be authorized to work in Canada.

Only job postings for jobs located in Quebec appear in French.

© 2024 Robert Half. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

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