Purchasing Assistant

4 weeks ago

Courtenay, Canada North Island College Full time

Position Summary

Reporting directly to the Procurement Manager, Financial Services and as directed by the Purchasing Agent, the Purchasing Assistant – Retail is responsible for the support of procurement of materials, supplies, services and merchandise for the campus stores at the College, including complex tenders’ that achieve the best value for money; contract management for services and supplies procured; liaison with project leaders and managers with respect to procurement requirements and processes. Duties include deciding on the best available sources of supply, negotiating the terms of purchases, administering the vehicle fleet, and interpreting external legal requirements pertaining to procurement. The Purchasing Assistant – Retail ensures that College purchasing is executed ethically by assisting in the development of college purchasing policies, developing and implementing purchasing procedures and standards that align with College policies and meet all legal requirements. Position Competencies - Job Knowledge
- Judgment
- Teamwork
- Planning & Organization
- Customer Service Excellence
- Communication & Interpersonal Skills Duties & Responsibilities Working as part of the Purchasing, Print and Retail Services Department, the Purchasing Assistant will:1. The Purchasing Assistant Retail (PAR) supports with the acquisition of supplies, equipment, and services. The PAR supports development and establishment of continuous sources of supply, negotiate prices and terms, negotiate contracts of a complex technical nature and ensure vendors comply with all terms, conditions, and delivery.2. Assists with and provides recommendations into the development of a strong policy framework for college purchasing within the provincial framework, and where applicable, federal purchasing legislation and regulation.3. Maintains an awareness of external legal requirements regarding procurement, such as new legislation, Provincial purchasing standards, Provincial Internal Trade Agreement, Freedom of Information Right to Privacy, BC Provincial tax exemptions, GST regulations, Revenue Canada Customs and Excise: duty exemption declarations.4. Supports the implementation of purchasing procedures, processes and best practices that align and support College policies; develops and updates purchasing forms and documents and ensures their appropriate use by college personnel;5. Works to ensure purchasing is executed ethically and within agreed deadlines, to maximize inventory investment and minimize losses; by standardizing materials, where appropriate, and negotiating all terms, including delivery and performance.6. Maintain the approved vendor list, communicate the College’s expectations to vendors, analyze performance of vendors and notify vendors of non-performance. Assist in resolving conflicts with suppliers, maintain, update and test related functions on the Colleague, Finance Purchasing module, as required.7. Supports effective and professional communications with College management and staff to develop collaborative relations with College staff, suppliers and other relevant groups.8. Provide guidance to college faculty, departments and staff in the procurement of goods and services.9. Conduct regular audits of invoices, credits and statements to ensure appropriate authorization, coding and vendor information. Authorize all purchase orders and other contractual agreements related to retail purchasing.10. Develop and maintain an effective system for procurement contract files to ensure audit accountability.11. Supports maintaining effective and professional relationships with suppliers, business representatives, salesmen, contractors and other Educational Institutions.12. Works closely with and at times supports accounts payable ensuring timely payment to vendors and provides support during peak periods.13. Supports Central Purchasing as well as shipping receiving when required and as directed by Manager Purchasing, Print and Retail Services14. Other related duties as assigned by the Manager. Required Education & Experience 1. Business Administration Certificate, and specialized purchasing courses required; or equivalent post-secondary education2. One to two years purchasing experience in an organization of substantial size. Required Knowledge Skills & Abilities 1. Intermediate knowledge of MS Office suite, including Word and Excel, as well as experience with internet search techniques and web-based ordering.2. Experience working with an inventory management database; WinPRISM experience considered an asset.3. Comprehensive knowledge of procurement principles, methods, procedures, and practices, preferably in a public sector environment.4. Excellent oral and written communication skills.5. Proven customer service skills and the ability to deal with a wide range of people with tact and diplomacy.6. Ability to positively contribute in a team environment, as well as use initiative and work independently with minimal supervision.7. Strong attention to detail and accurate data entry skills.8. Excellent analytical and creative problem solving skills.9. Strong organizational and time management skills.10. Capacity to locate, gather and organize information using appropriate technology and information systems.

  • Departmental Support Assistant

    3 days ago

    Courtenay, Canada North Island College Full time

    Posting Number **Posting Number** - SS0446- Position Information**Division** - Arts, Sciences & Technology**Department** - Arts, Sciences & Management**Supervisor Title** - Dean, Faculty of Arts, Science and Management**Location** - Comox Valley(CV)**Posting Type** - Internal/External Posting**Position Status** - Temporary**If Others, please...

  • Bookstore Clerk

    7 days ago

    Courtenay, Canada North Island College Full time

    Posting Number **Posting Number** - SS0403- Position Information**Division** - Student Services & Registrar**Department** - Student Services/Registrar**Supervisor Title** - Associate Registrar**Location** - Comox Valley(CV)**Posting Type** - Internal/External Posting**Position Status** - Temporary**If Others, please specify** **Desired Start Date** -...

  • Retail Sales Associate

    4 days ago

    Courtenay, Canada Team Wireless Ltd Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 to less than 7 months **Tasks**: - Assist in display of merchandise - Conduct sales transactions through Internet-based electronic commerce - Estimate or quote prices, credit or contract terms, warranties and delivery dates - Greet customers and discuss type, quality and quantity of...

  • Bookstore Clerk

    4 weeks ago

    Courtenay, Canada North Island College Full time

    Posting Number **Posting Number** - SS0403- Position Information**Division** - Student Services & Registrar**Department** - Student Services/Registrar**Supervisor Title** - Associate Registrar**Location** - Comox Valley(CV)**Posting Type** - Internal/External Posting**Position Status** - Temporary**If Others, please specify** **Desired Start Date** -...

  • Supply Chain Support Clerk

    2 weeks ago

    Courtenay, Canada Kaizen Lab Inc. Full time

    Supply Chain Support Clerk: Your West Coast Adventure Awaits!Come join our dynamic and adventurous team at Nootka Marine Adventures. If you love the remote outdoors and delighting customers, this position may be for you!We are dedicated to preserving the timeless art of sport fishing while nurturing the next generation of anglers. Our mission is to provide...

  • Supply Chain Support Clerk

    2 weeks ago

    Courtenay, Canada Kaizen Lab Inc. Full time

    Supply Chain Support Clerk: Your West Coast Adventure Awaits!Come join our dynamic and adventurous team at Nootka Marine Adventures. If you love the remote outdoors and delighting customers, this position may be for you!We are dedicated to preserving the timeless art of sport fishing while nurturing the next generation of anglers. Our mission is to provide...

  • Supply Chain Support Clerk

    2 weeks ago

    Courtenay, Canada Kaizen Lab Inc. Full time

    Supply Chain Support Clerk: Your West Coast Adventure Awaits!Come join our dynamic and adventurous team at Nootka Marine Adventures. If you love the remote outdoors and delighting customers, this position may be for you!We are dedicated to preserving the timeless art of sport fishing while nurturing the next generation of anglers. Our mission is to provide...

  • Supply Chain Support Clerk

    6 days ago

    Courtenay, Canada Kaizen Lab Inc. Full time

    Supply Chain Support Clerk: Your West Coast Adventure Awaits!Come join our dynamic and adventurous team at Nootka Marine Adventures. If you love the remote outdoors and delighting customers, this position may be for you!We are dedicated to preserving the timeless art of sport fishing while nurturing the next generation of anglers. Our mission is to provide...

  • Part Time Seasonal Warehouse Helper

    4 days ago

    Courtenay, Canada Van Isle Water Services Ltd. Full time

    Van Isle Water Services Ltd. was founded in 1972 and remains BC-owned and operated today. We serve customers from our three locations in Victoria, Courtenay, and Surrey, which together carry one of Canada's largest inventories of water system products and accessories. **We are currently seeking a Seasonal Associate to join our team for a temporary period....

  • Retail Associate

    1 week ago

    Courtenay, Canada Best Buy Full time

    Are you passionate about working with people and technology? We are hiring immediately for a Retail Associate, which we call an Omni-Channel and Product Process Specialist at Best Buy. As a Retail Associate, you will keep our store looking great and process our customers’ purchases, returns, trade-ins and more. No experience required, we will equip you...

  • Inside Sales Representative

    4 weeks ago

    Courtenay, Canada Convoy Supply Full time

    **Inside Sales Representative** **Position summary** You’re a “get it done” kind of person who believes in outrageously great customer service and has fun solving problems and making things work. Guess what? So is everyone on Team Convoy! Whether online, on the phone, or walking into our store, our customers depend on Convoy’s Inside Sales staff...

  • Customer Service Specialist

    1 week ago

    Courtenay, Canada Convoy Supply Full time

    **CUSTOMER SERVICE SPECIALIST - 6 Months Contract** Position Summary If you know anything about the construction business, you know that getting the right products to the right site on time and safely is the benchmark of success. It is both challenging and rewarding work. We are Team Convoy, we are a distributor of construction materials, we supply...

  • Lab Technician

    4 days ago

    Courtenay, Canada North Island College Full time

    Posting Number **Posting Number** - SS0366- Position Information**Division** - Arts, Sciences & Technology**Department** - Math/Science**Supervisor Title** - Dean, Arts, Science & Management**Location** - Comox Valley(CV)**Posting Type** - Internal/External Posting**Position Status** - Sessional**If Others, please specify** **Desired Start Date** -...

  • Customer Service Specialist

    1 week ago

    Courtenay, Canada Convoy Supply Full time

    **CUSTOMER SERVICE SPECIALIST** Position Summary If you know anything about the construction business, you know that getting the right products to the right site on time and safely is the benchmark of success. It is both challenging and rewarding work. We are Team Convoy, we are a distributor of construction materials, we supply roofing, building envelope...

  • Lab Technician

    7 days ago

    Courtenay, Canada North Island College Full time

    Posting Number **Posting Number** - SS0455- Position Information**Division** - Business & Applied Studies**Department** - Business & Applied Studies**Supervisor Title** - Dean, Faculty of Arts, Science & Management**Location** - Comox Valley(CV)**Posting Type** - Internal/External Posting**Position Status** - Regular**If Others, please specify** **Desired...

  • Logistics Coordinator

    2 weeks ago

    Courtenay, Canada Nootka Marine Adventures Full time

    **Our Team Is Growing!** Come join our dynamic and adventurous team at Nootka Marine Adventures! You will be working in a natural playground of rugged coastal mountains, rainforests and ocean in Courtenay, BC, on Vancouver Island. **Get to know us**: Nootka Marine Adventures is a wholly owned subsidiary of Security Properties Inc., which is based out of...

  • Library Technician

    4 weeks ago

    Courtenay, Canada North Island College Full time

    Posting Number **Posting Number** - SS0419- Position Information**Division** - Student Services & Registrar**Department** - Library Services**Supervisor Title** - Director, Student Affairs**Location** - Comox Valley(CV)**Posting Type** - Internal/External Posting**Position Status** - Sessional**If Others, please specify** **Desired Start Date** -...

  • Customer Service Specialist

    4 weeks ago

    Courtenay, Canada Convoy Supply Inc. Full time

    **CUSTOMER SERVICE SPECIALIST - 6 Months Contract** Position Summary If you know anything about the construction business, you know that getting the right products to the right site on time and safely is the benchmark of success. It is both challenging and rewarding work. We are Team Convoy, we are a distributor of construction materials, we supply...

  • Cosmetics Associate

    2 weeks ago

    Courtenay, British Columbia, Canada Walmart Canada Full time

    Position Summary...Working as a Cosmetics Associate at Walmart Canada is a great way to develop your skills in the retail industry. The Cosmetics Associate is a customer service champion that contributes to the high-volume, fast-paced flow of merchandise from the backroom to the salesfloor. This Associate is a total loss champion, protecting company assets...

  • Supply Chain Support Clerk

    2 weeks ago

    Courtenay, BC, Canada Kaizen Lab Inc. Full time

    Supply Chain Support Clerk: Your West Coast Adventure Awaits! Come join our dynamic and adventurous team at Nootka Marine Adventures. If you love the remote outdoors and delighting customers, this position may be for you! We are dedicated to preserving the timeless art of sport fishing while nurturing the next generation of anglers. Our mission is to...