Coordinator, Systemic Treatment Program

At Ontario Health, we are committed to developing a strong organizational culture that connects and inspires all team members across the province. Our vision is that together, we will be a leader in health and wellness for all. Our missionis to connect the health system to drive improved and equitable health outcomes, experiences and value. How we work together is reflected through our five values: integrity, inspiration, tenacity, humility and care.

What Ontario Health offers:

Achieving your career goals is a priority to us. Benefits of working at Ontario Health may include the following based on employment type:

·Fully paid medical, dental and vision coverage from your first day

·Health care spending account

·Premium defined benefit pension plan

·3 personal days and 2 float days annually

·Individual contributors start at 3 weeks’ vacation with 4 weeks at 2 yrs.

·Career development opportunities

·A collaborative values-based team culture

·Wellness programs

·A hybrid working model

·Participation in 

Want to make a difference in your career? Consider this opportunity.  

The Systemic Treatment Program (STP) strives to be leaders in the provision of high quality systemic treatment through innovation, integration and partnership. 

The program works to improve equitable access to high-quality cancer care for all patients in Ontario by setting standards and guidelines for all systemic cancer treatments. Systemic treatments are therapies used to treat cancer cells throughout the body and include chemotherapy, hormone therapy, targeted therapy and immunotherapy. 

Collaborating with other Clinical Programs and Quality Initiatives (CPQI) programs, business partners across CCO, and working extensively with oncology professionals across the regions, the STP continues to ensure that established standards reinforce positive change and improve best practices across Ontario.

The Coordinator, Systemic Treatment is an exciting and dynamic opportunity to apply your health system knowledge as well as administrative and project management skills to activities that will make a difference in the care of cancer patients province-wide. This role involves significant planning and communication with members of the STP team as well as various internal and external stakeholders (e.g., clinicians, administrators, etc.).The Coordinator will often be the first point of contact for many key stakeholders and will maintain documents, tools and technology as required. Moreover, the Coordinator will provide administrative support to the ongoing initiatives including scheduling, recording minutes, procurement/contract management as well as take on ad hoc tasks as assigned.

Here is what you will be doing:  

Establish and maintain positive working relationships with key internal and external partners including governance bodies’ members, their assistants, provincial and regional clinical leads, clinicians, and others.

Manage incoming inquiries and triage requests as required. Ensure that matters are handled in a timely fashion, with attention to detail, accuracy and strict confidentiality.

Coordinate meetings for various components of STP including:

Schedule and manage logistics for Committees, Working Groups and Communities of Practice (CoP) in coordination with other members of the team.

Coordinate, schedule and manage logistics for ad hoc meetings with internal and external individuals and groups, to ensure activities and deliverables are aligned with plans.

Record concise and accurate minutes for various different meetings, communicate issues arising from meetings, and monitor appropriate follow up action if any.

Assist in the development and distribution of communication materials, including but not restricted to, letters, briefs, reports, presentations, web-based communication and emails; facilitate knowledge transfer and exchange.

Coordinate program activities, including working with committees, and project teams to monitor tasks, milestones and expenses.

Provide support in the administration of procurement and contracts.

Provide support in establishing, mapping and communicating processes.

Plan events and support as required for major provincial in-person meetings, workshops and other knowledge transfer events.

Maintain and coordinate effective electronic-based filing systems for the team to ensure documents are organized.

Research and/or compile information, as directed.

Prepare power point presentations and excel spreadsheets, as necessary.

Perform other related duties as required.

Here is what you will need to be successful:

Education and Experience 

Undergraduate degree, plus minimum 2 years of equivalent experience.

Experience in capturing meeting minutes preferred.

Experience in healthcare environment, specifically in systemic treatment is an asset.

Knowledge and Skills 

Demonstrated excellent communication, interpersonal, decision-making and diplomacy skills.

Demonstrated initiative and the ability to work independently and to meet deadlines with an attention to detail.

Demonstrated organization and project management skills. Detail-oriented.

Intermediate knowledge of Microsoft Word, PowerPoint, Excel, Adobe, Outlook and Internet.

Excellent written and oral communication skills. Demonstrated proficiency in English grammar and spelling.

Able to work both as a member of a dedicated team to fulfil the team’s responsibilities, and independently, using sound judgement and independent thought.

Committed to improving the quality of Systemic Treatment in Ontario.

Able to see daily activities in the context of the program’s goals.

Able to interact comfortably and in a professional manner with all levels of organization and personnel, including with OH-CCO’s varied internal and external stakeholders.

Excellent organizational skills.

Responsible and highly motivated.

Excel at managing multiple tasks.

Employment Type:  Temporary Full Time, Fixed Term (12 months)

Salary Band:  3

Location: Ontario (currently hybrid; subject to change) 

All applicants must be a resident of Ontario to be considered for roles at Ontario Health. 

Internal Application Deadline Date:  April 22, 2024

Ontario Health encourages applications from candidates who are First Nations, Métis, Inuit, and urban Indigenous; Francophone; Black and racialized; members of 2SLGBTQIA+ communities; trans and nonbinary; and disabled.  

We encourage applicants with accessibility needs to notify us if they have any accommodation needs in the application and/or interview process.  

Note: As part of the initial recruitment screening process, applicants must confirm that they are fully vaccinated against COVID-19. If applicants are not fully vaccinated, they will be required to identify any accommodation needs pursuant to a protected ground under the Code. Applicants who identify an accommodation need will be required to provide supporting documentation with respect to their need for accommodation when requested by Ontario Health. If no such accommodation is identified, the applicant will not be eligible to proceed through the recruitment process.

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