Legal Assistant

3 weeks ago

Montreal, Canada Personnel Alter Ego Full time

Offering exceptional client service through their drive, passion and dedication, this law firm is looking for an Insolvency Administrative Assistant.

The incumbent performs a variety of legal administrative tasks that are confidential in nature and for which he or she is responsible for one or more professionals in the insolvency department. This position offers a hybrid way of working.

RESPONSIBILITIES  
-Organize the workload and ensure its timely execution through the professional's office, including putting in place follow-up measures, as required.
-Prepare legal documents according to general precedents or according to the professional's directions, while having little or no direction from the professional.
-Prepare letters, memos, etc. of a confidential nature, which may be self-written and presented to the supervisor for audit or may be dictated or transcribed from paper notes.
-Act as a liaison between the professional and a variety of individuals, groups, internal and external clients at all levels.
-Handle and respond to routine correspondence that does not require professional attention.
-Manage the recall system/database or calendar to ensure deadlines are met.
-Prepare special reports, which may include data collection and summary.
-Demonstrate initiative and judgment to lighten the administrative tasks of the professional.
-Create, monitor and maintain client files to ensure proper case management and customer service.
-Coordinate administrative tasks, e.g. accounting; opening and closing files; time entries; billing, etc.
-Any other duties as required.
 
QUALIFICATIONS  
-Diploma of legal administrative assistant. 
-More than 8 years of experience as a legal administrative assistant.
-Bilingualism (fluency in French and English).
-Ability to communicate effectively with other members of the firm, combined with the ability to respond to clients' needs in a professional and courteous manner.
-Ability to exercise discretion in handling confidential information. 
-Ability to work independently, as well as within a team.
-Ability to perform a large amount of work achieving a high level of quality, sometimes within short deadlines. 
-Ability to prioritize and reprioritize as required. 
-Ability to manage stress professionally. 
-Knowledge of Microsoft Office suite. 

Do you have experience in administrative support and think you will excel in the insolvency field? We will receive your application with joy

As an equal opportunity employer, Personnel Alter Ego values diversity in its workforce and seeks to ensure all groups remain fairly represented. Candidates must have the legal right to work in Canada.

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