Assistant, Nursing Resources Office

3 weeks ago

Toronto, Canada North York General Hospital Full time

IMAGINE a hospital where everyone is committed to excellence. We did. We are. From boardroom to bedside, we go above and beyond to offer the best and safest patient care. At North York General Hospital (NYGH), we put our patients first in everything we do. We are achieving a new standard of excellence in integrated patient-centered care and as one of Canada's leading community academic hospitals, we are building on our academic foundation through enhanced education, research and innovation. North York General Hospital is part of North York Toronto Health Partners, a collaborative partnership with patients, primary care, and community partners, a first- generation Ontario Health Team, driving the development of a locally integrated health system to serve the community. As part of our dynamic team, you too can stand out and be amazing At North York General, our team is making a world of difference.

As a result of the COVID-19 pandemic and the need to strengthen and promote health protection to patients, staff and members of the public attending in the hospital, prior to the first day of employment with the Hospital, all successful candidates are required to provide proof of COVID-19 vaccination (full vaccination is required) from the Ontario Ministry of Health website or other authorized source. An individual is fully vaccinated if they have provided proof of vaccination in the form of a receipt from COVaxON (the Ministry’s provincial system for COVID-19 vaccination information) and 14 days have elapsed from the final dose. In the event that you are unable to be vaccinated as a result of a ground protected under the Human Rights Code, you may submit a written explanation of the ground and any supporting documentation to determine if you are exempt from this requirement.

Position Summary

Assistant, Nursing Resources Office - Nursing Resource Team
Your goal in this position is to monitor the daily operation of the Nursing Resource Office and to liaise daily with Charge Nurses and/or Managers of the patient care units to determine staffing requirements. You will schedule clinical staff based on their availability to ensure staffing requests are met and will provide statistics on staffing requirements. You are highly organized, with the ability to work independently with minimal supervision and can effectively prioritize and multi-task utilizing a flexible and adaptable approach to changing priorities. In this role, you will be an effective problem solver and will possess strong communication skills. This position supports the hospital’s academic mandate by advancing care through teaching and learning and/or transforming care through research and innovation. This position contributes to the shared responsibility of ensuring health and safety policies are followed to provide for a healthy environment for patients, staff, physicians, learners, volunteers and families.

On a practical level, you will

Liaise with staff and managers to co-ordinate clinical staffing requests and needs
Provide direction for Pool Nurses regarding the Hospital’s policies and procedures
Prepare and maintain time schedule requests and attendance records
Identify and communicate concerns to the Clinical Team Manager and will follow through on resolution of issues as directed
Maintain the Nursing Resources Office which includes managing the staffing system, filing and record keeping
Collect and record statistics related to agency use and staffing requests from various patient care units

Qualifications

Minimum of two years office experience
College Diploma in Office Administration or other related field
Proficiency in Microsoft Office Suite with extensive experience in Excel and PowerPoint
Proficiency in Electronic Payroll systems
Strong verbal and written communication skills
Strong organization and problem solving skills
Accurate and efficient keyboarding skills, minimum of 45 w.p.m.
Experience with KRONOS is an asset
Bilingualism in French/English an asset

What We Offer

Working at NYGH means working with a dynamic team of fellow healthcare providers, staff, and volunteers in one of Canada’s leading hospitals. This a Full Time Temporary position (6 Months), with 8 and 12 hour shifts, Days and Evenings, including weekends in the Nursing Resource Team Office. We offer a highly competitive total compensation package which includes pay in lieu of benefits, vacation pay and the opportunity to join the Hospital Pension Plan.

FOR EXTERNAL APPLICANTS ONLY: As a condition of employment, you are required to submit proof of COVID-19 vaccination to the Hospital’s Occupational Health and Safety department.

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