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Facilities Specialist

3 months ago

Guelph, Canada Co-operators Full time

Company: CGL

Department: Facilities Operations 

Employment Type: Full-Time

Work Model: Office-Based

Language: English is required, French is an asset.

The Opportunity:

We are a leading Canadian financial services co-operative committed to being a catalyst for a sustainable and resilient society and our team is essential to deliver on this strategy. That’s why we prioritize our people, to ensure we provide a strong culture and development opportunities which enables our team to thrive and to live our purpose. The best part is that you will work with people that care passionately about you, our clients, and our communities.

Our national Workplace Services team aspires to provide support and expertise to our business partners to enable their success. We think innovatively and work collaboratively to deliver flexible and sustainable solutions and are committed to adding value beyond expectation.

The Facilities Specialist is responsible for coordinating the day-to-day services provided to support the business units at our national headquarters in Guelph. The role ensures that business and service requirements are met, as well as assists with the coordination of project activities and services related to the facility and employees to ensure a professional and safe environment.

How you will create impact:

Coordinates day to day building services and various vendors that Facilities supports Coordinates security requirements/activities including security access cards/photos, card administration including activation/deactivation. Run monthly/quarterly access reports for specific business areas and as requested Assist and participate in the coordination, testing, development and communication of the Facilities Business Continuity Plan, sites and procedures associated with all Facilities Operation functions Monitors expenses, addresses service concerns and ensures vendors are meeting contracted expectations Participates in creation/management of vendor MSA’s and SOW’s - master service agreements - statement of works Coordinate staff moves and reconfigurations and update Workplace Planning and Design Provide input/updates to building floor plans to ensure staff and furniture information is accurate to support Workplace Planning & Design Source and purchase materials as needed for building maintenance Deal with ad-hoc building and vendor issues or employee requests as required or escalate as needed Performs other duties as assigned by Supervisor Provide support to the Facilities Office Coordinator and back-up other Facilities related roles as needed

How you will succeed:

You have an innovative mindset to improve operational efficiencies and ability to influence change, with a primary focus on client needs. You use critical thinking skills to recognize assumptions, evaluate arguments, draw conclusions and proactively propose solutions. You have strong communication skills to clearly convey messages and explore diverse points of view. You build trusting relationships and provide guidance to support the development of colleagues.

To join our team:

You have 2-3 years of experience in Facilities or Building Operations. You have a post-secondary degree in Business Administration, Facilities Management or a related discipline. You hold the Facility Management Professional (FMP) designation. You have strong knowledge of vendor management, security systems and building equipment operations. Holding the Certified Facility Manager (CFM) credential is an asset.

What you need to know:

You will travel occasionally. You are required to have your own vehicle, valid driver’s license and insurance. Frequent movement, moderate exertion and the ability to lift or move up to 50lb is required. Potential exposure to conditions that require health and safety protection, such as chemicals, noise, dust and debris. Rotational on-call schedule, with shifts during evenings and weekends. Detail oriented work that requires a high degree of mental concentration for extended periods of time. Extended work hours, including weekends, may be required. This role involves direct contact with clients and/or service providers in their environment.

What's in it for you:

Training and development opportunities to grow your career. Flexible work options to support personal and family needs. A holistic approach to your well-being, with physical and mental health programs and a supportive workplace culture. Volunteer opportunities to give back to your community. In addition to our competitive salary and incentive programs, eligible employees also benefit from a comprehensive total rewards package including group retirement savings plans, pension and benefits (, health and wellness, dental, disability and life coverage), mental health support and an employee assistance program.