Document Specialist

4 weeks ago

Montreal, Canada Personnel Alter Ego Full time

A large-scale firm located in downtown Montreal, our client is looking for a document specialist. The incumbent will support professionals in document production with advanced skills and act as a resource person for any questions related to Microsoft Office suite, Acrobat and other desktop applications. The ideal candidate is a reference in the field, is flexible and has the desire to share his or her expertise. This person will be called upon to contribute to the training of other members of the cabinet.

Key Responsibilities
-Draft, format and edit legal and complex documents in Word through handwritten texts, PDF conversion documents and digitized dictation transcripts.
-Create Excel spreadsheets, tables and graphs.
-Design PowerPoint presentations as well as organizational charts.
-Perform work in specific applications in the legal field.
-Ensure the accuracy of requested revisions by checking formatting, spelling and grammar.
-Answer calls and provide front-line technical support to users in applications related to document production, particularly the Microsoft Office suite (Word, Excel, PowerPoint).
-Develop and share best practices with members of the firm to help them work effectively in the Microsoft Office suite as well as other internal applications.
-Coordinate and carry out the requested work in a prioritized and timely manner.
-Stay abreast of new technologies and developments in document production.
-Participate in special projects and perform related tasks as required by business needs.

Skills, abilities and experience sought
-College or professional diploma in office automation technology or equivalent and a minimum of five years of experience in a position as a document specialist, preferably in a professional services firm or a law firm; an equivalent profile combining a diploma, training and experience will be taken into consideration
-Mastery of advanced functions of Word, Excel, PowerPoint and Acrobat Pro; MOS certification, an asset
-Ability to manipulate graphics and images
-Commitment to exceptional customer service and excellent skills in building and maintaining good interpersonal relationships in a professional setting
-Great attention to detail and quality of work
-Excellent communication skills (oral and written), including active listening, writing and transcription
-Ability to manage priorities and evaluate time required to meet deadlines
-Analytical and resourceful skills
-Team spirit and positive attitude combined with a collaborative spirit
-Comfortable working under pressure in a constantly changing work environment

Do you dream of a flexible, diverse and inclusive work environment, where the atmosphere is warm and friendly? We are waiting for your résumé

As an equal opportunity employer, Personnel Alter Ego values diversity in its workforce and seeks to ensure all groups remain fairly represented. Candidates must have the legal right to work in Canada.

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