Site Administrator
3 days ago
At Northview, we are a passionate, community-focused team dedicated to making our properties the best they can be. We are proud to live, work, and play in the neighborhoods we serve, next to our residents, hotel guests and commercial tenants across Canada.
We are looking for a Site Administrator to join our Residential Operations team in Iqaluit, NU. Reporting to the Regional Manager, you will provide general support on a wide scope of administrative responsibilities and assist residents or potential residents at a local office. This position ensures that customers receive the best service possible through processes established by Northview.
What you will do:
Leasing: Carry out the leasing and rental application process as per procedures in place Execute the signing of all tenancy agreements, schedules, and addendums to the agreement. Notify all applicants of the landlord's decision (approval or decline) of the rental application Along with management or site staff members, be involved with residents and the company as a whole Assist in an administrative capacity on specific tasks, which will not interfere with the timely and efficient servicing of rental inquiries Fill out and maintain a consistently accurate weekly rental traffic reports Regularly inspect upcoming availability prior to showing to potential residents Ensure show suites are maintained "move in ready" in condition Understand and acknowledge the competition in surrounding buildings Administration and Resident Relations: Maintain an orderly office area Execute all administrative specific tasks such as maintaining logs, records, databases, etc. as related to building operations Assist in maintaining a high level of client satisfaction and public relations through all forms of communications with the residents Communicate with the Regional Manager, team members, and site staff on an ongoing basis Maintain goodwill of customer during service period and promote the organization to existing and potential customers First point of contact for the Iqaluit regional office providing excellent customer service. Creating purchase order for vendors as requested from other staff members and vendors. Monitoring the accounts payable email address daily. Maintain the accounts payable folders in SharePoint daily. Review invoices for cost coding, authorization of expenditure and accurate recording. Process invoices into payscan for payment in a timely manner. Preparing A/P reports and chair the weekly A/P meetings. Setting up vendor accounts. Responsible for quality customer service for vendors. Maintain an orderly office area. Manage of office inventory and supplies. Receiving and sending mail and courier items. Along with management or site staff members, be involved with residents and the company as a whole. Monitoring the Nunavut Communities email address and creating purchase orders as required. Fill in for Customer Service Manager as required, answering the phone taking maintenance requests and creating maintenance work orders. Other administrative duties as assigned by the Operations Manager.What you will bring:
Previous education or combination of experience in accounting or finance is considered an asset; Advanced proficiency with Excel and Word is required; Strong and proven attention to detail; Proven organizational skills, with an ability to work well under with high volumes under strict timelines; Strong team player and exceptional communication skills for training and team leadership; Excellent interpersonal skills combined with the ability to interact effectively with senior management; Proven ability to work independently and effectively with minimal supervision.If your background matches the qualifications listed above and you are looking for an opportunity to make a difference in the communities we serve, please submit your resume in confidence to . Please note, only those candidates chosen to continue through the selection process will be contacted. Northview welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
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