Office Manager/Assistant to president/CEO

3 weeks ago

Vaughan, Canada Stage Windows & Doors Full time
  Office Administration Responsibilities: 
    
 .         Look over  Reception duties, including answering phone calls, greeting visitors, and managing mail 
 ·         Coordinate and oversee administrative tasks, such as filing, record keeping, and data entry
 ·         Maintain and keep record of office supplies inventory and place orders as needed 
 ·         Ensure vehicles are parked at right spots 
 ·         Communicate effectively with internal staff as well as external clients or vendors 
 ·         Support Order desk to Arrange lunch / supplies for customers visits 
 ·         Responsible to office communication & correspondence
 ·         Other duties as assigned  

Assistant to president/CEO responsibilities : 

·         Managing president/CEO’s schedule and correspondence for internal & external engagements
·         Facilitating action items 
·         Coordinate meetings, appointments and travel arrangements for employees when required 
·         Assistance for logistic arrangement for special projects/events
·         Prepare and maintain documentation , records in system, presentations  if any 
·         Other duties as assigned 

Education & Experience:

 ·         College Bachelor’s degree/Diploma/any relevant qualification 
 ·         2+ years of progressive experience in reception/administrative field 
 ·         Exceptional oral and written communication skills to communicate effectively with all levels within the               organization and with external stakeholders
 ·         Strong writing skills for creating reports, correspondence, contracts, bids, and other documentation. 
 ·         Strong MS office skills
 ·         Team player able to contribute to project execution in a flexible and dynamic environment with competing priorities 
·         Working experience in a manufacturing or production industry is preferred    

 We thank all interested candidates for applying. Successful candidates will be contacted to participate in the interview process.  Stage Windows & Doors is an equal-opportunity employer that is committed to inclusion and diversity. We are committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If contacted for an employment opportunity or testing, please advise Human Resources if you require accommodation. 
 

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