Procurement Support Representative

1 week ago

Halifax, Canada Halifax Regional Municipality Full time

8911BR

Procurement Support Representative

Job Posting

Halifax Regional Municipality is inviting applications for the temporary (up to 18 months), full-time position of Procurement Support Representative in Finance & Asset Management.

Halifax Regional Municipality (HRM) is committed to reflecting the community it serves and recognizing Diversity and Inclusion as one of the Municipality’s core values. We have an Employment Equity Policy and we welcome applications from African Nova Scotians and Other Racially Visible Persons, Women in occupations or positions where they are underrepresented in the workforce, Indigenous/Aboriginal People, Persons with Disabilities and 2SLGBTQ+ Persons. Applicants are encouraged to self-identify on their electronic application.

Under the direction of the Supervisor Procurement Services, the Procurement Support Representative will act as an internal client services representative. The Procurement Support Representative, assists and provides advice related to the requisitioning processes and low value purchases, identifies appropriate procurement delivery approaches (i.e./ standing offer, low value purchase, competitive public bidding, alternative procurement process, etc.), provides advice related to payment workflows, and proactively connects internal clients with the right team members.

In addition to their key responsibilities, the Procurement Support Representative is expected to integrate established goals and objectives, recognize the roles and responsibilities within Procurement and apply risk mitigation strategies, standardized programs and practices as they carryout their work by applying appropriate processes and HRM’s standardized workflow processes. Procurement staff are expected to advocate and demonstrate the value of public procurement; to demonstrate a high level of professional values and ethics; to apply strict compliance with confidentiality and protection of information regulations; and to integrate the mission, vision and values of the Procurement department in everyday practice.

DUTIES AND RESPONSIBILITIES:

The duties of Procurement Support Representative include but are not limited to the following: Provide front-line services to clients for requisitions, low value purchases, goods receipts, P-card and invoice inquiries Provide advice and guidance to procurement clients related to the use of procurement cards and solicitation of low value purchases. Provide direction and use active price agreements for purchases Direct client queries and requirements to appropriate procurement portfolio teams or other Finance and Asset Management staff. Manage the ordering process from requisition to receipt for low value purchases, including processing and maintaining purchase orders and processing the receipt of goods and services in the Municipality’s ERP solution. Creates requisitions, purchase orders and goods receipts in the appropriate municipal procurement tools (SAP ECC6, Fleetfocus, CityWorks,etc) Responsible to validate delegated authority approval is appropriate for requisitions before processing requests Process low value purchases including purchase orders, goods receipts and opening and closing work order numbers as applicable. Evaluate low value purchases including purchases using municipal procurement cards for compliance with municipal policies and authority workflows and identify non-compliance. Mentors FSRs with procurement advice when needed. Monitors SAP que and processes FSR requisitions by creating purchase orders that have no HRM Price agreements in place, and soliciting quotes when required. Covers off for FSRs in BUs when needed. Be aware of activities within the continuity of operations plan as and when required May perform other duties as required.
QUALIFICATIONS:

Education & Experience: Completion of grade 12 or equivalent. Completion of a business-related certificate, diploma or degree is preferred. Experience in procurement or customer service is preferred. Formal training or experience using SAP or similar ERP, or asset management solution is an asset.
Technical/Job Specific Knowledge and Abilities: Customer service Excellent communication skills Ability to prioritize workload Security Clearance Requirements: Applicants may be required to complete an employment security screening check.

Please note – Testing may be conducted as a component of the selection process to assess technical and job specific knowledge. Candidates, who are selected for testing, may be tested in a group setting, scheduled at the employer’s discretion. 

COMPETENCIES:  Valuing Diversity, Organizing & Planning ,Organizational Awareness ,Customer Service, Value & Ethics ,Communications ,Networking/Relationship Building ,Teamwork & Cooperation, Decision Making 

WORK STATUS: Term (up to 18 months) Fulltime

HOURS OF WORK: Monday - Friday, 8:00am-4:00 pm; 35 hours per week. Flex options to work outside of these hours & hybrid may be available

SALARY: Level 5; $29.40 per hour as per NSGEU Local 222 Collective Agreement 

WORK LOCATION:  40 Alderney Drive, Dartmouth, NS

CLOSING DATE: Applications will be accepted until 11:59 pm on Tuesday, June 18, 2024

This is a bargaining unit position. External applicants will only be considered if there are no qualified bargaining unit candidates.

Please note -  We thank all applicants for their interest in this position. Only those applicants selected for interview/testing will be contacted.
During the recruitment process, applicants have the right to request an accommodation. Applicants invited to participate in an assessment process (such as an interview or testing) and who require accommodation, should discuss their needs with the Recruiter when invited to the assessment process.

(Position #72282756)

Procurement Support Representative | Halifax Regional Municipality

  • Procurement Specialist

    7 days ago

    Halifax, Nova Scotia, Canada Government of Nova Scotia Full time

    Competition # : 43026 Department: Service Nova Scotia Location: HALIFAX Type of Employment: Permanent Union Status: NSGEU - NSPG Closing Date: ​06-Jun-24 ​ (Applications are accepted until 11:59 PM Atlantic Time) About Us Procurement is a division of the Department of Service Nova Scotia and Internal Services ("SNSIS") that manages major purchases for...

  • Procurement Manager

    2 months ago

    Halifax, Canada IMP Group Full time

    **Procurement Manager**: **Requisition ID**:825** **Why Choose IMP Aerospace & Defence**: IMP Aerospace & Defence is not only one of the leading companies in the Aerospace field. But we are also one of the most engaging and equality advocating companies to work for. We believe that regardless of where you work at IMP Aerospace & Defence, you are apart of...

  • Team Lead Procurement Services

    3 weeks ago

    Halifax, Canada Halifax Regional Municipality Full time

    8862BR Team Lead Procurement Services Job Posting Halifax Regional Municipality (HRM) is inviting applications for the permanent position of Team Lead Procurement Services in Procurement with Finance & Asset Management HRM is committed to reflecting the community it serves & recognizing Diversity & Inclusion as one of the Municipality’s core...

  • Team Lead Procurement Services

    2 weeks ago

    Halifax, Canada Halifax Regional Municipality Full time

    8862BR Team Lead Procurement Services Job Posting Halifax Regional Municipality (HRM) is inviting applications for the permanent position of Team Lead Procurement Services in Procurement with Finance & Asset Management HRM is committed to reflecting the community it serves & recognizing Diversity & Inclusion as one of the Municipality’s core...

  • Clinical Procurement Consultant

    6 days ago

    Halifax, Canada Nova Scotia Health Authority Full time

    **Req ID**:173289** **Company: Nova Scotia Health** **Location**:Provincial** Zone, **Bethune Building - QEII** **Department**:SCO CONTRACT MANAGEMENT - CNS** **Type of Employment**:Permanent** **Hourly FT** (**100%** FTE) x **1** position(s)** **Status**:Management/Non Union** P**osition** **Posting Closing Date**:6-Feb-24** Nova Scotia Health is the...

  • Procurement Manager

    2 months ago

    Halifax, Canada IMP Group International Inc. Full time

    **Requisition ID**: 825 **Why Choose IMP Aerospace & Defence**: IMP Aerospace & Defence is not only one of the leading companies in the Aerospace field. But we are also one of the most engaging and equality advocating companies to work for. We believe that regardless of where you work at IMP Aerospace & Defence, you are apart of our ever-growing team. IMP...

  • Strategic Procurement Lead

    3 weeks ago

    Halifax, Canada Build Nova Scotia Full time

    Build Nova Scotia is currently recruiting a Strategic Procurement Lead to join our team in Halifax, Nova Scotia.The Strategic Procurement Lead will report directly to the Director of Procurement. This position will be responsible for the delivery of procurement processes in line with the procurement policies of Build NS. The successful candidate will be...

  • Strategic Procurement Lead

    3 weeks ago

    Halifax, Nova Scotia, Canada Build Nova Scotia Full time

    Build Nova Scotia is currently recruiting a Strategic Procurement Lead to join our team in Halifax, Nova Scotia.The Strategic Procurement Lead will report directly to the Director of Procurement. This position will be responsible for the delivery of procurement processes in line with the procurement policies of Build NS. The successful candidate will be...

  • Strategic Procurement Lead

    2 weeks ago

    Halifax, Nova Scotia, Canada Build Nova Scotia Full time

    Build Nova Scotia is currently recruiting a Strategic Procurement Lead to join our team in Halifax, Nova Scotia.The Strategic Procurement Lead will report directly to the Director of Procurement. This position will be responsible for the delivery of procurement processes in line with the procurement policies of Build NS. The successful candidate will be...

  • Buyer, Procurement

    2 weeks ago

    Halifax, Canada IWK Health Centre Full time

    **Company** : IWK Health**: **Req ID**:180189 **Department/Program**:Buyers, Supply Chain & Strategic Sourcing **Location**: Halifax **Type of Employment**:Temporary Hourly FT long-assignment (100% FTE) for one year x 1 position(s) **Start Date**: ASAP **Union Status**: NSGEU Off&Cler, Admin Professionals Bargaining Unit **Compensation**: $26.5354**: -...

  • Geomatics Officer

    4 weeks ago

    Halifax, Canada Public Services and Procurement Canada Full time

    Public Services and Procurement Canada - Professional and Technical Services Halifax (Nova Scotia) EG-04 $63,720 to $77,523 For further information on the organization, please visit Public Services and Procurement Canada Explore stories of the people and projects making a difference in the lives of Canadians and discover how PSPC supports departments and...

  • Procurement Specialist, Clinical Procurement

    2 months ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Service Nova Scotia and Internal Services **Location**:HALIFAX **Type of Employment**:Permanent **Union Status**:NSGEU - NSPG **Closing Date**:4/28/2023 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: Procurement is a division of the Department of Service Nova Scotia & Internal Services ("SNS-IS") that manages major...

  • Procurement Specialist, Clinical Procurement

    5 days ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Service Nova Scotia **Location**:HALIFAX **Type of Employment**:Permanent **Union Status**:NSGEU - NSPG **Closing Date**:21-Feb-24 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: Procurement is a division of the Department of Service Nova Scotia & Internal Services ("SNS-IS") that manages major purchases for...

  • Clinical Procurement Consultant

    4 days ago

    Halifax, Canada Nova Scotia Health Authority Full time

    **Req ID: 162414** **Company: Nova Scotia Health** **Location: Central Zone, Bethune Building - QEII** **Department: SCO CONTRACT MANAGEMENT - CNS** **Type of Employment: Permanent Hourly FT (100% FTE) x 1 position(s)** **Status: MGMT/NON-Union** **Management/Non Union Position** **Posting Closing Date: 13-Dec-23** Nova Scotia Health is the largest provider...

  • Procurement Analyst

    1 month ago

    Halifax, Canada PSA Halifax Full time

    PSA Halifax is recruiting for a Procurement Analyst Contract Position - One Year PSA Halifax, owned and operated by PSA International, has been serving the Atlantic Provinces and abroad for more than forty years and offers one of the most cost-effective cargo-handling facilities on the Atlantic Seaboard. PSA Halifax guarantees its national and...

  • Coordinator, Procurement

    5 days ago

    Halifax, Canada Halifax Port Authority Full time

    The Port of Halifax is about making connections between people, commerce and opportunity. We take a leadership role in developing business for the Port of Halifax in collaboration with our partners and we responsibly manage Port of Halifax assets. In 2022, the total impact of the Port of Halifax including Nova Scotia exporters on the Province of Nova Scotia...

  • Buyer, Procurement

    2 months ago

    Halifax, Canada IWK Health Centre Full time

    **Company** : IWK Health**: **Req ID**:156066 **Department/Program**:Buyers, Financial Services **Location**: Halifax **Type of Employment**:Temporary Hourly FT long-assignment (100% FTE) until 05/31/2024 x 1 position(s) **Start Date**: ASAP **Union Status**: NSGEU Off&Cler, Admin Professionals Bargaining Unit **Compensation**: $23.4074**: - **$26.1563...

  • Procurement Specialist

    6 days ago

    Halifax, Canada Marine Thinking Inc. Full time

    **Procurement Specialist** Marine Thinking is seeking a highly-motivated individual looking to join an agile, dynamic, and motivated team in the ocean artificial intelligence (AI) and robotic technology industry. Our technology aims to help protect the environment by supporting the sustainable development of the marine industry. We are looking for an...

  • Strategic Procurement Lead

    4 weeks ago

    Halifax, NS, Canada Build Nova Scotia Full time

    Build Nova Scotia is currently recruiting a Strategic Procurement Lead to join our team in Halifax, Nova Scotia. The Strategic Procurement Lead will report directly to the Director of Procurement. This position will be responsible for the delivery of procurement processes in line with the procurement policies of Build NS. The successful candidate will be...

  • Intermediate Procurement Specialist, Ship Repair

    1 week ago

    Halifax, Canada Irving Shipbuilding Full time

    **INTERMEDIATE PROCUREMENT SPECIALIST, SHIP REPAIR** **Located at 3099 Barrington Street in Halifax, Nova Scotia, Canada, B3K 5M7, and 35 Micmac Boulevard, Dartmouth, Nova Scotia, Canada, B3A 4Y8, Irving Shipbuilding is proud to be Canada’s National Shipbuilder. Over the next 30 years, our shipbuilders will construct 20+ modern patrol ships and surface...