Project Coordinator

4 weeks ago

Montreal, Canada Siemens Canada Limited Full time

Why you’ll love working for Siemens

Freedom and a healthy work- life balance– Embrace our flexible work environment with flex hours, telecommuting and digital workspaces. Solve the world’s most significant problems – Be part of exciting and innovative projects. Engaging, challenging, and fast evolving, cutting edge technological environment. Opportunities to advance your career and mentorship programs on a local and global scale. Competitive total rewards package. Profit sharing available. Rewarding vacation entitlement with the opportunity to buy and sell your vacation depending on your lifestyle. Contribute to our social responsibility initiatives focused on access to education, access to technology and sustaining communities and make a positive impact on the community. Participate in our celebrations, social events and offsite business events. Opportunities to contribute your innovative ideas and get paid for them Employee perks and discounts. Diversity and inclusivity focused.

Siemens is proud to be an eight-time award winner of Canada’s Top 100 Employers, Canada’s Greenest Employers 2022, Canada’s Top Employers for Young People 2024 and Greater Toronto's Top Employers 2022.

What will you do?

This position works closely with the Operations Manager and Project Managers within Smart Infrastructure. The goal of the position is to allow Project Managers and Supervisors to focus on job execution, while ensuring implementation of our core business processes. Coordinators also act as the HUB on all projects ensuring they move smoothly through all Project Milestones, keep a focused attention on document control, project close out, and will at times correspond with customers, on behalf of the Project Manager, in order to help ensure overall customer satisfaction. Responsibilities include:

New Bookings

Ensure booking package is complete, obtain any missing documents and store in the Electronic folder. Obtain Plans and specifications and ensure they are delivered to the PM and Project Engineer.

General PM Support: 

At the direction of the Project Managers, provide support to the PM with duties pertaining to projects. 

Obtaining construction documents Project related document creation, copying, distribution and control Coordinate material purchasing and delivery to appropriate locations (as needed) Track material to ensure requested ship/deliver dates are met and costs properly accounted for in the project cost

Billings & Collections:

Be the liaison between the FBA organization and the PM’s to review billings (including SOV documents ) at the beginning of each month. Aid the Project Managers in collecting and communicating required information/documentation to facilitate customer payments.

Subcontract Procurement: 

Perform contract administration for the PM’s to ensure a timely and smooth document flow to Subcontractors. Create purchase requisition or S-100 for Subcontractors once PM has finalized subcontractor price & scope. Attach applicable documents to purchase requisition

Month Close Support: 

Perform monthly/month-end PM tasks as directed by the PM’s.  Active involvement in MPC meetings. Receive Planned Cost adjustment information from PM to process in SAP before month-end close. (Refer to the Claims and NCC Standard document). Ensure audit report is clean. 

Job Filing & Closing jobs:

Ensure that project specific documentation is filed for ease of review by the PM/Project Team, legal, and audit reviews. Filing is to be performed on a weekly basis for each project.  On projects flagged by PM’s for in-house system (TECO), ensure that they do not have unissued material, are billed 100%, and do not contain committed cost.


What will you need to succeed?

Must have 5+ years’ experience in coordination position or project coordination Post secondary education preferably in accounting/business administration Bilingual (English / French) oral and written communication skills to interact with colleagues and suppliers across Canada. Strong customer service experience; interacting with Project Managers and diverse stakeholders Proficient with MS Office; Advanced knowledge of MS-Excel Excellent organizational skills and comfortable with multitasking Ability to prioritize task Must be a quick learner Able to work in a changing and challenging environment Able to adapt to new processes and structure Able to work individually as well as part of a group Asset: knowledge of SAP

About us.

We share our ideas and champion the people behind them.

For over 110 years, Siemens Canada has stood for engineering excellence, innovation, quality and reliability. Siemens Canada is a technology leader providing comprehensive solutions for Smart Infrastructure and Digital Industries. We make real what matters by setting the benchmark in the way we electrify, automate and digitalize the world around us. Ingenuity drives us and what we create together in yours. 

Making a difference together we raised $385,000 towards charitable contributions, support over 38 non-profit organizations and planted 660 trees in our local communities. Siemens Canada has 2,500 employees from coast-to-coast and 24 office and production facilities across Canada. Join our team of approximately 293,000 talented professionals in more than 190 countries/regions and help us tackle the most exciting challenges to build a successful future together. So, what are you waiting for? Take your next career step with us.

While we appreciate all applications we receive, we advise that only candidates under consideration will be contacted. #LI-Hybrid



  • Project Coordinator

    2 weeks ago

    Montreal, Canada Beanfield Technologies Inc. Full time

    At Beanfield, we are about building communities, not just networks. For over 35 years, we have been proud to build, own, and operate an extensive & robust fibre-optic network throughout Toronto, Montreal, and Vancouver. We believe that people are at the heart of everything we do. We’re committed to making life better for our customers, our employees, and...

  • Project Coordinator

    2 weeks ago

    Montreal, Canada Beanfield Technologies Inc. Full time

    At Beanfield, we are about building communities, not just networks. For over 35 years, we have been proud to build, own, and operate an extensive & robust fibre-optic network throughout Toronto, Montreal, and Vancouver. We believe that people are at the heart of everything we do. We’re committed to making life better for our customers, our employees, and...

  • Project Coordinator

    6 days ago

    Montreal, Quebec, Canada Siemens Canada Limited Full time

    Why You'll Enjoy Working at SiemensEnjoy freedom and maintain a healthy work-life balance with flexible work hours, telecommuting, and digital workspaces.Contribute to solving significant global issues through exciting and innovative projects.Engage in a challenging, fast-evolving, cutting-edge technological environment.Access opportunities for career...

  • Project Coordinator

    5 days ago

    Montreal, Quebec, Canada Canadian Red Cross Full time

    Employee Working Location: Office/In-person (Montreal, QC)Employment Status: Temporary Full-time (9 months)Salary band: $ 30.11/hourThe Canadian Red Cross (CRC) - one of the most inspirational not-for-profit organizations on this planet and an awardee on the Forbes list of Canada's Best Employers is seeking a Project Coordinator to join its team.We are...

  • Project Coordinator

    4 weeks ago

    Montreal, Canada TV2 Consulting Full time

    Bilingual French and English is an asset Responsible for assisting Project Manager(s) in coordinating, planning, communicating and executing the delivery of core project components.   Preparation of communications, progress reporting and meeting agendas and minutes.   Working with complex data in excel tables.   Responsible for project scheduling,...

  • Project Coordinator

    3 weeks ago

    Montreal, Canada TV2 Consulting Full time

    Bilingual French and English is an asset Responsible for assisting Project Manager(s) in coordinating, planning, communicating and executing the delivery of core project components.   Preparation of communications, progress reporting and meeting agendas and minutes.   Working with complex data in excel tables.   Responsible for project scheduling,...

  • Project Coordinator

    1 month ago

    Montreal, Canada Gentilhomme Studio Full time

    English description to follow DESCRIPTION DE L’ENTREPRISE Gentilhomme est un studio de divertissement multimédia qui crée des expériences immersives. Des installations permanentes dans les aéroports aux activations de marque et aux spectacles, notre équipe multidisciplinaire soudée travaille ensemble pour repousser les limites de la créativité....

  • Project Coordinator

    1 month ago

    Montreal, Canada Gentilhomme Studio Full time

    English description to follow DESCRIPTION DE L’ENTREPRISE Gentilhomme est un studio de divertissement multimédia qui crée des expériences immersives. Des installations permanentes dans les aéroports aux activations de marque et aux spectacles, notre équipe multidisciplinaire soudée travaille ensemble pour repousser les limites de la créativité....

  • Project Coordinator

    1 month ago

    Montreal, Canada Gentilhomme Studio Full time

    English description to follow DESCRIPTION DE L’ENTREPRISE Gentilhomme est un studio de divertissement multimédia qui crée des expériences immersives. Des installations permanentes dans les aéroports aux activations de marque et aux spectacles, notre équipe multidisciplinaire soudée travaille ensemble pour repousser les limites de la créativité....

  • Project Coordinator

    5 days ago

    Montreal, Quebec, Canada Gentilhomme Studio Full time

    English description to followDESCRIPTION DE L'ENTREPRISEGentilhomme est un studio de divertissement multimédia qui crée des expériences immersives. Des installations permanentes dans les aéroports aux activations de marque et aux spectacles, notre équipe multidisciplinaire soudée travaille ensemble pour repousser les limites de la créativité. Basé...

  • Project Coordinator

    5 days ago

    Montreal, Quebec, Canada PCL Construction Full time

    The future you want is within reach.At PCL, we build the places where life happens and find camaraderie in the process. We're a community of builders committed to building better communities. That's why we're always looking ahead, and not just to the next project or what's next in our industry.We're also looking at what's next for you and how we can help you...

  • Project Coordinator

    5 days ago

    Montreal, Quebec, Canada Pomerleau Full time

    _Ready to build your career? We want to hear from you._As a Project Coordinator working in our Civil & Infrastructure Operations team at Pomerleau Construction, you manage several activities and deadlines to gain a clearer picture of client, team and project needs. Working on large-scale building and infrastructure projects - ranging from $1.5 million to...

  • Project Coordinator

    3 weeks ago

    Montreal, Canada Pomerleau Full time

    Ready to build your career? We want to hear from you. As a Project Coordinator working in our Building Operations team at Pomerleau Construction, you manage several activities and deadlines to gain a clearer picture of client, team and project needs. Working on large-scale building and infrastructure projects – ranging from $ million to upwards of $1...

  • Project Coordinator

    5 days ago

    Montreal, Quebec, Canada Genetec Full time

    The team:The Access Control group is responsible for the development, commercialization, and delivery of an access control solution part of a unified offering that heightens security during day-to-day operations, making sure people and assets are protected during critical situations. Moving in the direction of a unified hybrid offering, we own a portfolio of...

  • Project Coordinator

    1 month ago

    Montreal, Canada Gentilhomme Studio Full time

    English description to followDESCRIPTION DE L’ENTREPRISEGentilhomme est un studio de divertissement multimédia qui crée des expériences immersives. Des installations permanentes dans les aéroports aux activations de marque et aux spectacles, notre équipe multidisciplinaire soudée travaille ensemble pour repousser les limites de la créativité. Basé...

  • Project Coordinator

    1 month ago

    Montreal, Canada Gentilhomme Studio Full time

    English description to follow DESCRIPTION DE L’ENTREPRISE Gentilhomme est un studio de divertissement multimédia qui crée des expériences immersives. Des installations permanentes dans les aéroports aux activations de marque et aux spectacles, notre équipe multidisciplinaire soudée travaille ensemble pour repousser les limites de la créativité....

  • Project Coordinator

    1 month ago

    Montreal, Canada Gentilhomme Studio Full time

    English description to followDESCRIPTION DE L’ENTREPRISEGentilhomme est un studio de divertissement multimédia qui crée des expériences immersives. Des installations permanentes dans les aéroports aux activations de marque et aux spectacles, notre équipe multidisciplinaire soudée travaille ensemble pour repousser les limites de la créativité. Basé...

  • Project Coordinator

    5 days ago

    Montreal, Quebec, Canada Guillevin International Full time

    Project CoordinatorStatus:Regular, Full timeLocation:Montréal, QuebecJob DescriptionReporting to the Project Centre Manager, the Project Coordinator provides accurate quotations to key contractors and works with our key suppliers on major projects. The incumbent should be skilled at achieving acceptable margins during the Project with change orders and...

  • Project Coordinator

    5 days ago

    Montreal, Quebec, Canada MCI Group Full time

    We are a global engagement and marketing agency that creates human-centric touchpoints that unleash the power of people to deliver innovation and growth.Firm believers in the power of building community since 1987, we are helping brands, associations and not-for-profit organisations solve their key people challenges through our core expertise: Live & virtual...

  • Translation Project Coordinator

    5 days ago

    Montreal, Quebec, Canada Alexa Translations Full time

    About Alexa Translations:Alexa Translations helps many of the world's largest and most prestigious professional services firms, financial institutions, asset managers and consumer brands with translation solutions that elevate the way they do business. Your time and resources are precious. Our high-calibre performance and commitment to superior client...