Executive assistant

6 days ago

Westmount, Canada Randstad Canada Full time
Are you a technology enthusiast, self-starter, with great attention to detail and strong customer service skills?

Look no further, the ideal job for you is at hand

Reporting directly to the Rabbi, the Executive Assistant assist and support in a one-on- one working relationship. The Administrative Assistant serves as the primary contact point for synagogue and pastoral staff and external membership needs. Must be community-minded, creative, and sensitive to the pastoral needs of those who need the Rabbi’s time and attention.

We are currently looking for an executive assistant in the field of ethics and religious culture.

- Position: Executive Assistant
- Permanent, full time
- Workplace: Office ( 1 or 2 days from home)
- Hours: Monday to Thursday, 8:30 a.m. to 4:30 p.m. and Friday, 8:30 a.m. to 2 p.m.
- Salary: $60,000 to $65,000, depending on experience
- Start date: As soon as possible

Advantages
What the position of Executive Assistant in Ethics and Religious Culture in downtown Montreal offers you:

- A permanent, full-time position
- Work in the office ( possibility of 1 or 2 days hybrid)
- Monday to Thursday, from 8:30 a.m. to 4:30 p.m. and Friday from 8:30 a.m. to 2 p.m.
- Salary between $60,000 and $65,000, depending on experience
- Attractive benefits (full insurance, vacations, indoor parking)

Responsibilities
What your day will look like as an Executive Assistant in Ethics and Religious Culture in downtown Montreal:

- Working closely with the Rabbi to ensure completion of all projects and tasks
- Filing, organizing and archiving confidential files/documents in paper and electronic format
- Convene, prepare documentation for and follow up on meetings of the Board of Directors, Officers, Chairs and Committees and the Annual General Meeting
- Maintain communication with the cemetery office, rabbinical office, accounting and other departments
- Taking minutes at meetings
- Respond to all member inquiries
- Follow up with new members and prepare welcome packets
- Proofreading, editing and formatting the weekly electronic newsletter and the quarterly newsletter
- Administration of holidays and preparation of the buildings for this purpose
- Follow-up on the fundraising campaign and other fundraising initiatives
- Creating, editing and updating the "Compilation of Policies and Procedures" book
- Administering the Israel Scholarship Program
- All other related administrative tasks

Qualifications
Do you have what it takes for this executive assistant position in the field of ethics and religious culture in downtown Montreal?

- Minimum 3 to 5 years of experience in the field of administration
- Spoken and written English - French is an asset
- Professionalism, attention to detail, adaptability, autonomy, creativity
- Excellent computer skills, experience with database systems and ability to learn new systems.
- Strong written and verbal communication, administrative and organizational skills, initiative, and good judgement
- Customer-oriented approach
- Flexibility and availability for busier periods
- Familiarity with Jewish customs is an asset

Summary
Interested in this position?

Send us an email anytime at dorine.sportouch@randstad.ca

If you know anyone interested in administrative support positions, please feel free to provide them with our contact information. We will be happy to help them

For more information on this and all other positions currently available, visit www.randstad.ca.

We look forward to receiving your resume

All resumes received will be considered equally.

Only selected candidates will be contacted.

Randstad Canada, 525 Viger Avenue West, Suite 501, Montreal, Quebec H2Z 0B3

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.

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