Administrative Assistant I

4 weeks ago

Lethbridge, Canada University of Lethbridge Full time

Position Details

Responsibilities include, but are not limited to: Organizing and scheduling appointments: calendar management involves not just booking meetings but ensuring the meeting schedule reflects the academic calendar and availability of both the Director and those with whom he meets (often other faculty, University administration, and students) Scheduling and coordinating logistics for meetings and events, including ordering catering, and managing RSVP lists. For online/hybrid events, ensuring Zoom webinar booking, event recording, setting up and testing technology and equipment prior to event Planning meetings and taking detailed minutes Managing the bookings of the Prentice Institute boardroom and the Penny Building Updating and maintaining office equipment on a regular basis to ensure there are no issues. When issues are identified, following up with IT for regular maintenance and repairs to equipment Coordinating and completing of miscellaneous Institute Executive work requests (e.g. business card orders, printing requests, proofreading, and formatting documents, copying, and scanning) Preparing documents, new employee files and other materials as required Managing Teams and SharePoint sites
Hiring Range: $26.38 – $29.35 per hour Position Qualifications ● Proficiency in MS Office (Outlook calendar and email, MS Word, MS PowerPoint, in particular).● Strong organizational and time management skills with the ability to prioritize and plan daily activities while working in a fast-paced environment and under tight deadlines, with multiple interruptions.● Proven experience as an Administrative Support.● Knowledge of office management systems and procedures.● Working knowledge of office equipment, like printers and fax machines.● Attention to detail and problem-solving skills.● Excellent written and verbal communication skills.

High School degree; additional qualification as an Administrative Assistant or Secretary will be a plus. Starting Salary Range (at 1.0 FTE) Hiring Range indicated in Position Details Full Salary Range (at 1.0 FTE)

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