Secretary 3 - Maintenance Services

Found in: Talent CA C2 - 2 weeks ago

Winnipeg, Canada Winnipeg Regional Health Authority Full time

Requisition ID: 354087

Position Number: 20010536

Posting End Date: April 25, 2024

City: Winnipeg

Employer: Shared Health 

Site:  Health Sciences Centre

Department / Unit: Facility Management Admin - HSC

Job Stream: Non-Clinical

Union: CUPE 

Anticipated Start Date: ASAP

FTE: 1.00

Anticipated Shift: Days

Work Arrangement: In Person

Daily Hours Worked: 7.50

Annual Base Hours: 1950

Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Position Overview

Reporting to the Administrative Assistant IV Facility Management and Maintenance Services, the incumbent is responsible for the effective, efficient provision of secretarial support for Maintenance Services.

Duties include typing & formatting of routine correspondence and memoranda. Sets up and maintains all office systems. Performs payroll duties for personnel, coding of timesheets, correction notices, and meal and mileage credits. Provides daily reception coverage and vacation/sick coverage for the Secretary in the Department and to a lesser extent helps when one of the Administrative Assistants is away.

Experience

One-year previous related experience required, preferably in a hospital setting.

Education (Degree/Diploma/Certificate)

Complete high school education, Manitoba standards, required. Successful completion of a recognized secretarial training program required. A combination of education and experience may be considered.

Qualifications and Skills

Typing 50 wpm required. Demonstrated proficiency in the use of Microsoft Office (Word, Excel, MS Teams, SAP, ESP, Outlook) required. Arithmetic competence for petty cash control and record keeping required. Knowledge of database entry work preferred. Must have excellent organizational, interpersonal and communication skills. Knowledge of Health Sciences Centre personnel and payroll procedures as well as some knowledge of support union contracts related to employee benefits is an asset. Must have excellent telephone manner and the ability to receive and relay precise messages. Must be able to function well with frequent interruptions.

Physical Requirements

Use of V.D.T.

We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.

Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

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