Data & Reporting Specialist

4 weeks ago

Waterloo, Canada Definity Full time
Job Description

Reporting to the HR Systems leader, the Data & Reporting Specialist will play a key role in providing accurate and timely reporting of our people data across HR systems.  You will collaborate with a variety of stakeholders to develop and maintain HR reports and dashboards that provide insights into people & culture operations.  Additionally, you are accountable for ensuring data integrity of our Human Capital Management System and supporting participating in quarterly releases, new functionality deployment and fixing issues.  The Data & Reporting Specialist deeply appreciates the sensitive nature of the information they have access to and the requests they receive and maintains strict confidentiality.

What you will do:

Reporting (50%):

  • Collect, consolidate, validate, and report HR data from multiple sources, including HR systems, databases, surveys, and other relevant sources.
  • Design and develop HR reports and dashboards using reporting tools, such as Excel, Tableau, or other relevant software.
  • Provide general insights and trends for data being reported.
  • Work with stakeholders to define report requirements, and work with multiple systems and other business resources to pull data sources together. 
  • Lead the development, testing and distribution of reports for stakeholders within HR and across the organization. 
  • Identify opportunities for process improvements and automation in HR reporting and develop innovative solutions.
  • Ensure data integrity of reports by reviewing, identifying potential errors or issues, and providing recommendations and ensuring remediation occurs.

HR Systems Support (40%):

  • Play a key role in testing for quarterly releases, new functionality, and other enhancements
  • Support the HR systems team members with new functionality deployment and fixing system issues
  • Responsible for mass system data and table updates
  • Liaise with our technology services team related to reporting and systems issues that require support
  • Assist in defining data attributes for new functionality or application enhancements.

Data Integrity & Security (10%)

  • Ensure compliance with data privacy policy and regulations and maintain data security and confidentiality in HR reporting activities.
  • Support data governance practices, including data documentation, data dictionaries, and data management protocols and translate to reporting activity
  • Collaborate with Technology Solutions to ensure data accuracy and data integrity across HR systems.
  • Maintain data integrity and quality standards, ensuring accurate and reliable HR reporting

Qualifications and Skills:

  • Diploma in Technology or equivalent in education and experience
  • Minimum 3 years’ experience extracting data and developing reports, preferably in a human resources environment.
  • Expert proficiency in data visualization tools and techniques such as Excel, Tableau, PowerPoint, and similar tools. 
  • Proficiency in Oracle Cloud Human Capital Management system or other top-quadrant HCM solution
  • Knowledge of Oracle Enterprise Business Suite (EBS) is an asset
  • Ability to understand business needs and translate into system and/or reporting solutions
  • Solid understanding of HR data, processes, policies, and best practices.
  • Ability to manage multiple priorities and negotiate timelines with stakeholders
  • Strong written and verbal communication skills, with a strong customer focused approach and ability to interact effectively with a variety of stakeholders. 
  • Strong attention to detail to ensure data integrity and high quality.
About Us

Interested in this role, but don’t meet every requirement?  We encourage you to apply We know from experience that a candidate doesn’t need 100% of the qualifications listed to bring incredible value to our team. We’re actively seeking diverse backgrounds and perspectives to help us make insurance better. At Definity, inclusion, diversity, and equity aren’t just “nice to have” — they’re essential to our success. 

What’s in it for you?

  • Hybrid work schedule for most roles
  • Company share ownership program
  • Pension and savings programs, with company-matched RRSP contributions
  • Paid volunteer days and company matching on charitable donations
  • Educational resources, tuition assistance, and paid time off to study for exams
  • Focus on inclusion with employee groups, support for gender affirmation surgery, access to BIPOC counsellors, access to programs for working parents 
  • Wellness and recognition programs 
  • Discounts on products and services

Actual salary for the role may vary depending on work location of the successful candidate and other factors including but not limited to, skills, education, experience, working conditions and the local labour market.  In addition to base pay, eligible employees may participate in various incentive plans which are paid out at the discretion of the company and subject to individual and company performance.

Go ahead and expect a lot — you deserve it.

Our inclusive work environment welcomes diversity and supports accessibility. If you require accommodation at any time during the recruitment process, please let us know by contacting .

Background checks

This role requires successful clearance of background checks (including criminal checks and leadership references).


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