Contract Administrator

3 weeks ago


Ottawa, Canada Tomlinson Group of Companies Full time

Tomlinson is looking for a dynamic individual to join our team as a Contract Administrator.

Location: 100 Citigate Drive, Ottawa 

PRIMARY RESPONSIBILITIES: 

The Contract Administrator must be confident and assertive in interacting and working closely with many people in the following internal and external roles:


Internal:

Estimation Staff Accounting Staff Project Management Staff

External:

General Contractors Owners Developers Consultants/Engineers Subcontractors

The Contract Administrator produces the following documentation with information gathered from and verified among the contacts listed above, as well as using other internal reporting and resources: 

Field quantity measurements/memos Monthly progress invoicing Time and Material submissions (preparation of which requires determination and inclusion of pricing and/or related time/equipment costs not reflected in site generated records)  Change order submissions and billing Various calculations/submissions for special municipal and provincial contract conditions (e.g. AC adjustment, Bid AC adjustment, Fuel adjustment, etc.). Miscellaneous required contractual submissions (e.g. Statutory Declarations, WSIB, Holdback reminders/invoices, etc.) Subcontractor payment certificates Contract setups and amendments Annual contract price adjustments Monthly billing summaries/reports

The Contract Administrator is required to actively participate in the following group reviews/meetings: 

Monthly job costing/financial review Contract reviews Accounts Receivable review/support Accounts Payable review/support

EDUCATION AND EXPERIENCE:

Education in Civil Engineering, Business Administration and/or Accounting/Finance 2-3 years relevant work experience, specifically in Accounts Receivable/Accounts Payable Proficiency with Microsoft Office Suite Intermediate to Advanced proficiency with Excel Experience with Textura, Procor, Coupa and SAP ARIBA considered an asset

TOMLINSON OFFERS

Competitive wages Bonus programs Employer paid health and dental benefits Extensive training programs and tuition reimbursement Retirement benefits program Family-oriented team environment Employee discounts and other rewards programs

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