Senior Manager, Operations

3 weeks ago

Toronto, Canada Toronto Metropolitan University Full time

About Toronto Metropolitan

At the intersection of mind and action, Toronto Metropolitan University (TMU) is on a transformative path to become Canada’s leading comprehensive innovation university. Integral to this path is the placement of equity, diversity and inclusion as fundamental to our institutional culture. Our current outlines each as core values and we work to embed them in all that we do.

TMU welcomes those who have demonstrated a commitment to upholding the values of equity, diversity, and inclusion and will assist us in realizing the benefits of embedding these values into the work at every level and in every unit of the university. In addition, to correct the conditions of disadvantage in employment in Canada and to bring lived experiences to the work, we encourage applications from members of equity deserving groups that have been historically disadvantaged and marginalized, including First Nations, Métis and Inuit Peoples in Canada, First Nations Peoples in the United States, racialized people, Black people, persons with disabilities, women, and 2SLGBTQ+ people. Preference will be given to candidates with lived experiences as people from equity deserving groups, as well as experience working with these communities with which the University works every day. Please note that all qualified candidates are encouraged to apply and we welcome newcomers and immigrants to Canada.

In April 2022, the university announced its new name of Toronto Metropolitan University. Learn more about our.

The team 
Magnet, housed at Toronto Metropolitan University, stands at the forefront of social innovation in the labour market ecosystem. As a Centre of Innovation, their mission is to transform the future of work through strategic collaboration and the development of digital solutions. They do this by leveraging a vast network of partners and harnessing cutting-edge technologies to address emerging workforce challenges, fostering a more inclusive and dynamic economic landscape across Canada.

The Opportunity

Magnet is seeking a versatile and dynamic individual for the role of Senior Manager, Operations & Culture to oversee the management and execution of all operational and administrative functions for Magnet. In this role, you will be responsible for managing and supporting all matters relating to Magnet operations, strategic planning, facilities and office management, and EDIA.

Some of your core responsibilities will include:

Ensuring the smooth day-to-day functioning of Magnet, overseeing all the operational aspects. Overseeing financial administration of expense claims, purchase requisitions, travel expenses, and timesheets. Managing the physical Magnet office; maintaining space inventory and interacting with other university departments to ensure compliance, security and emergency protocols to ensure compliance with University and legislative regulations. Managing and supervising staff, providing clarity of roles, responsibilities and accountabilities in order to enable the team to manage their areas of responsibility in an effective, efficient and transparent manner. Providing advice and support for the human resource planning and administration activities, in collaboration with university Human Resources (HR). Working closely with Magnet’s executive team and University HR to implement change management initiatives and processes within Magnet, aimed to improve existing organizational structure or processes. Championing EDIA related initiatives, working closely with the Manager, EDIA Education and Initiatives, establishing protocol and procedures that promote EDIA principles and values for Magnet.

Qualifications

To help us learn more about you, please provide a cover letter and resume (including sample of your work, if available) describing how you meet the following required qualifications:

Completion of a post-secondary degree in a related field. A minimum of 5 years of experience at a senior administrative level including high-level problem solving skills. Experience managing unionized staff. Strong knowledge of financial principles, methodologies and practices, including financial analysis and responsibilities in a public institution. Strong knowledge of procurement principles, methodologies, practices, and costing. Knowledge of human resource management principles, methodologies, practices. Knowledge of project management principles, methodologies, and practices. Exceptional verbal, written and interpersonal communication skills. Strong analytical, problem-solving and negotiation skills. Solid planning, time management and organizational skills. Ability to influence using tact and diplomacy. Ability to maintain strict and confidential information and meet deadlines. Advanced knowledge of Microsoft Office (Word, Excel) and Database systems including knowledge of other computer software (such as Google Apps, SAS, and ORACLE Finance System) including and web/video conferencing technologies (e.g. zoom, Google Meet, Skype, etc.). Availability to be on site 2 days per week (can change depending on operational requirements)

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