Marketing Project Coordinator

3 weeks ago

Vancouver, Canada Eminence Organic Skin Care Full time
Location: 530 West Broadway, Vancouver BC, Canada 
Core hours: Monday to Friday from 8am – 4:30pm PST

We value collaboration, both in-person and remotely. This position is classified as Hybrid under our Hybrid Work Program Policy, where this position is required to be onsite 3-5 days per week.

Role Summary
The Marketing Project Coordinator (MPC) supports the Marketing team in launching new corporate projects and initiatives on time and on brand, allowing us to strengthen the Eminence brand and grow our business. You will primarily be focusing on coordinating the marketing deliverables required for each new project, and work closely with team-members in other departments to execute tasks within the project plan. As the MPC, you will work alongside the Marketing Project Manager (MPM) to manage the project tasks, timelines, communications, and approval processes. You will also provide administrative support to source promotional items, schedule meetings, draft and send email communications, follow up on action items, oversee complex mailings and ensure timely delivery of marketing pieces. You will report directly to the Marketing Operations Manager.

Responsibilities Administer Project Plans for new projects Coordinate timelines and team resources to create marketing materials, packaging and promotional items required for each project Maintain project management tools (e.g. Critical Paths, Asana, and Digital Checklists) Communicate key dates to stakeholders to ensure that each milestone is met throughout each project Participate in the Customer and Rep mailings process to determine dates for all project launch and related promotional mailings Coordinate print and digital launch communications to Customers and Reps as needed Prepare project information for company-wide conference calls with direction from the Marketing Project Manager and/or Marketing Operations Manager Coordinate the creation of new and the update of existing marketing materials, including, but not limited to, promotional pieces, retail packaging, shipping boxes, brochures, window decals and sling signs Work closely with the Marketing Copywriter, Graphic Designers, Marketing Print Coordinator, Supply Chain team and vendors to coordinate print pieces and packaging within deadlines for each project, including POs and proof approvals Proof project collateral for accuracy and ensure overall quality of project deliverables as required Lead Project Team meetings as necessary (weekly, bi-weekly or other)
Qualifications 3+ years of progressively increasing experience in an administrative role, ideally on a Project Management, Operations or Marketing team College diploma or degree in Business and/or Marketing or an equivalent combinations of training and experience Experience working with external vendors e.g. manufacturing, printing, agencies (minimum 1-2 years) Experience working with cross-functional teams, e.g. Supply Chain, Sales, Product Development, Technology, etc. Project management experience, and project management software experience(e.g. Trello, Asana, Excel) an asset Experience with consumer-packaged goods, ideally in the spa and/or personal care sector Project Management Professional (PMP) Certification in an asset Excellent communication and problem-solving skills Ability to prioritize and work well in a high-pressure, multiple-deadline environment and to work well with minimal supervision and with many styles of direct leadership Exceptional computer skills (especially MS Word, Outlook, PowerPoint intermediate to advanced Excel
Total Rewards Competitive salary, quarterly and annual bonuses based on individual and company goals 100% employer-paid premiums for extended health, health spending account, wellness program, green transportation incentive, various paid time-off options available from your first day, and product discounts Focus on professional development, 1:1 meetings with your leader, tuition assistance program and length of service rewards

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