Project Coordinator

2 months ago

Fort Saskatchewan, Canada York Group Full time

**Position Summary**:
**Key Responsibilities**:

- Assists the project manager and superintendent with overall project performance including cost, schedule, safety and quality
- Working with the design, construction, and leasing teams to deliver project documentation requirements through all project phases
- Assists in overall construction coordination, planning and identifying potential risks and resolving field technical issues
- Performs quantity takeoffs and surveys to manage contract progress and reporting
- Assists the project manager in crafting and issuing tender packages, subcontracts and supervises their process through the project lifecycle
- Attend client coordination and site meetings
- New project creation and general administration of cloud project management software
- Performs general administrative and recordkeeping functions including the review and distribution of documentation; preparation of correspondence and meeting minutes, tracking of project milestones and financial deadlines, maintenance of files, logs, drawings and specifications
- Manages the change management process by securing pricing from the vendor/
subcontractor, reviewing and inputting the data and submitting the change request to the owner/consultant for approval
- Facilitates the tracking of project milestones and financial deadlines; assistance with the creation of the project schedule; inputs and updates schedule throughout the project and reviews with Project Manager/Superintendent
- Facilitates the review and distribution of drawings by following up with the trades/ consultants; maintains the drawing log and drawing/sample transmittals
- Update working drawings on a continuous basis through the PM cloud-based software to ensure they are kept up-to-date. Updates to include RFI responses, instructions, Change Orders, etc
- Coordinates the request for information (RFI) process, ensures RFIs are distributed to affected trades and maintains RFI logs within cloud project management software
- Prepares purchase orders for approval and assists with procurement of materials and equipment
- Prepares and tracks progress claims/invoicing and estimates
- Organizes project close-out by preparing warranty package and requirements; collecting
warranties and O&M manuals; creating turnover documents and archiving documentation

**What you bring to York**:

- A bachelor’s degree or diploma in Construction Engineering Technology or equivalent work experience
- A minimum of 2+ years’ experience as a project coordinator
- Experience working on projects in a variety of sectors - light industrial and commercial
- A solid understanding of current building systems and materials
- A collaborative and flexible approach
- Ability to work in a fast-paced organization continually meeting deadlines
- Motivation, great organizational skills
- Excellent communication skills
- Strong computer skills with an aptitude for learning new programs. Familiarity with scheduling software, MS Office suite of products and Procore would be considered an asset
- Ability to work within the team and uphold York’s values

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