Faculty Appointment and Office Assistant

4 weeks ago

Halifax Regional Municipality, Canada Dalhousie University Full time
Job Summary

The Department of Family Medicine strives to provide leadership by advancing the discipline of family medicine through education and research in primary health care, teaching family medicine residents and medical students, and demonstrating our commitment to lifelong learning and the dissemination of knowledge to Maritime family physicians. Reporting to the Physician Resource Officer, Faculty Appointment and Office Assistant acts as the first point of contact with the Department of Family Medicine. The position would maintain a good working knowledge of all programs within the department’s operating policies and procedures in order to clerically support all programs.

Key Responsibilities

Manage the Department reception area including processing the daily mail, responding to all e-mail inquiries, managing the stationery supplies, courier services, fax and copier issues, videoconferencing scheduling, Zoom bookings, room bookings, IT equipment bookings. Professionally respond to general inquires, appropriately direct all callers and visitors and redirect specific requests, as appropriate. With minimal supervision and in collaboration with the Physician Resource Officer, coordinate and process community academic appointments and welcome packages. Ensure that faculty appointment information is updated and maintained within the internal Family Medicine Profile Application (FMPA). Respond to general inquiries pertaining to faculty appointments for community physicians. Other related duties as required Provide administrative support services to the Halifax Site Faculty Development Coordinator, faculty members without clerical support, the wellness committee and administrative staff requiring assistance.

Note

Due to operational requirements, the successful applicant is required to work in-person on campus.

Required Qualifications

Business/Office Administration program with a minimum of three years’ related experience (or equivalent combination of training and experience). Proficiency in MS Office applications (Outlook, Word, Excel) and database systems. Excellent communication skills and ability to organize workload required. Ability to work independently and multi-task in a deadline driven, team environment.

Assets

Experience in a health professional education environment. Experience in processing academic faculty appointments.

Job Competencies

The successful candidate is expected to demonstrate proficiency in Dalhousie’s core competencies in particular:

- Self-Awareness & Professionalism
- Respect & Inclusion
- Adaptability
- Communication
- Service

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Bargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community.

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