Manager, Office of the CEO

4 weeks ago

Vancouver, Canada CLIO Full time

What your team does:

The Office of the CEO manages a diverse and exciting portfolio of projects related to the CEO and Clios Senior Leadership Team. At the center of all company activity, this team works to facilitate conversations, remove roadblocks, and help strategically coordinate the executive teams time and energy to drive the growth of the business. This team has a deep knowledge of each department, works closely with senior leadership, drives cross-company collaborative projects, and manages high-impact strategic projects. 
 

What youll work on:

Act as the Executive Assistant to the CEO; manage scheduling, email, finances and expenses, travel, and organization for key events. This includes thinking proactively about key projects and managing priorities accordingly

Manage a team of executive assistants that support Clios senior leadership team, providing guidance and mentorship to ensure the overall teams success 

Run team meetings and provide timely updates on strategy, team priorities, and topics affecting the business

Supporting the CEO in planning, organizing, and executing special projects with the support of the OCEO team

Manage internal and external communications related to the CEO and the execution of special projects 

Develop an in-depth understanding of the Clio business and work with the CEO and executives to help prioritize business initiatives and growth opportunities

Drive operational efficiency through organizational frameworks that facilitate effective decision-making and clear accountability, including tracking and reporting on follow-up actions required for the CEO and senior leaders

Establish administrative process improvements, solve operational inefficiencies, recommend solutions, and synthesize context and information to filter to and from the executive team

Review and manage materials and documents related to the execution of high-profile strategic projects and programs, ensuring accuracy and quality;

Attending, facilitating, and taking minutes at senior management/board meetings, as needed;

Serve as an ambassador for the CEO both internally and externally;

Travelling for events and meetings on behalf of the Company, as required;

Acti as an exemplar of Clios values and culture, serving as an ambassador for the Senior Leadership Team both internally and externally while maintaining strict confidentiality with respect to all information.

What you bring:

Minimum 3 years experience in a People leadership role; hiring, managing, and developing employees

Experience directly supporting C-suite leadership

Strong project management skills and a high level of business acumen

Experience working as an executive assistant or a proven track record of success providing administrative coordination in a professional setting

Impeccable organizational skills and attention to detail while managing multiple, competing priorities simultaneously

Collaborative and self-starter mindset with a bias to action;

Strong interpersonal skills and capacity to build relationships and drive cross-organization alignment

Resourceful and able to work independently with a deadline-oriented mindset

Ability to work effectively in a fast-paced and dynamic environment; comfortable with ambiguity and constant change as the organisation grows and adapts; 

Ability to travel as required 

What you will find here:

Compensation is one of the main components of Clios Total Rewards Program. We have developed a series of programs and processes to ensure we are creating fair and competitive pay practices that form the foundation of our human and high-performing culture.
 

Some highlights of our Total Rewards program include:

Competitive, equitable salary with top-tier health benefits, dental, and vision insurance 

Hybrid work environment, with expectation for local Clions (Vancouver, Calgary, Toronto, and Dublin) to be in office min. once per week on our Anchor Day. 

Flexible time off policy, with an encouraged 20 days off per year.

$2000 annual counseling benefit

RRSP matching and RESP contribution 

Clioversary recognition program with special acknowledgement at 3, 5, 7, and 10 years​

The expected salary range* for this role is $104,000 to $156,000 CAD. Please note there are a separate set of salary bands for other regions based on local currency.

*Our salary bands are designed to reflect the range of skills and experience needed for the position and to allow room for growth at Clio. For experienced individuals, we typically hire at or around the midpoint of the band. The top portion of the salary band is reserved for employees who demonstrate sustained high performance and impact at Clio. Those who are new to the role may join below the midpoint and develop their skills over time. The final offer amount for this role will be dependent on geographical region, applicable experience, and skillset of the candidate.

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