Property Manager

1 month ago

Oakville, Canada Vaco Full time
About the Opportunity
  • Develop and maintain tenant and landlord relationships through prompt and courteous communication.
  • Manage rental property leases with tenants, including discussion over terms, invoices, rental advice, property maintenance costs, and requested inducements. 
  • Monitor property maintenance and coordinate repairs as needed.
  • Prepare first draft of tenant lease renewal agreements based off existing contracts.
  • Act as main point of contact with advisors, including realtors and legal counsel with respect to vacancies and renewals.
  • Coordinate preparation of summer and winter maintenance contracts with Delta Operation Managers at each property, ensuring they are completed in line with insurance requirements.
  • Review and ensure adequate tenant and liability insurance coverage; and
  • Respond to owner and tenant inquiries.
 
  • Property Accountant:
  • Manage day-to-day banking, accounts, transfers and loan facilities.
  • Ensure rent and common area fees from all tenants are collected in full upon the due date.
  • Calculate year-end common area statements for tenants, including calculations of total shared expenses incurred by property and each tenant’s proportional amount.
  • Prepare rental notices at the beginning of each year to adjust common area fees based off prior year expenses incurred.
  • Calculate and file monthly HST taxes and pay monthly income tax instalments.
  • Review property tax invoices for reasonability and accuracy and ensure timely payments.
  • Prepare month-end journal entries, including bank transactions, setting up of receivables from tenants, prepaid transactions and amortization, capitalization and depreciation of assets, loan payments, interest income and expense from day-to-day banking, payments from tenants.
  • Prepare balance sheet reconciliations monthly to ensure accuracy of accounts.
  • Prepare first draft of monthly financial statements for Corporate Controller to review.
  • Participate in the annual audit of financial statement with help from the Corporate Controller; and
  • Undertake other tasks and housekeeping duties as assigned by the Corporate Controller or CFO.
  • Help prepare financial packages/market surveys
  • Screen and prioritize incoming communications, including phone calls, emails, and mail

About You
  • Strong proficiency in English (written and verbal) and interpersonal skills.
  • Minimum of 3 years’ experience in property management or real estate.
  • Background in financial accounting or bookkeeping.
  • Strong negotiation and problem-solving abilities.
  • Effective communication and organizational skills for liaising with stakeholders, managing meetings, maintaining accurate records, and responding to inquiries.
  • Basic computer knowledge including and understanding of Microsoft Office.
  • Familiarity with NetSuite is an asset but not required.
  • Ability to identify inaccuracies and use problem solving and investigative skills to resolve and correct issues.
  • Self-starter with the ability to prioritize tasks and manage multiple projects within specified time frames.
  • A proactive team member who is highly service oriented and able to positively react to changing priorities with a ‘can do’ attitude.
  • Comply with the Delta Bingo and Gaming dress code, Code of Ethics, and Employee Handbook, as well as company Standard Operating Procedures.

Salary
Up To $70,000/year

How to Apply
Click the “Apply Now” button and follow the instructions to submit your resume. Please note that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote #419493.

You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.

  • California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
  • Virginia residents may access our state specific policies here.
  • Residents of all other states may access our policies here.
  • Canadian residents may access our policies in English here and in French here.
  • Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:

  • the individual’s skill sets, experience and training;
  • licensure and certification requirements;
  • office location and other geographic considerations;
  • other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

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