Assistant Property Manager

7 months ago


Oakville, Canada FirstService Residential Full time

**Assistant Property Manager (Toronto)**

FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada.

Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying our commitment to fostering a positive and inclusive workplace culture. Our 19,000 associates can count on competitive salaries, top-tier medical, dental, and retirement benefits, career training, and support for continued professional development.

**Experience exceptional service with a fulfilling career in property management with FirstService Residential.**

**Why choose Us**

**We offer a hybrid working environment with flexible hours and the option for a modified 4.5 day work week. We have a comprehensive benefits program inclusive of a Health Spending Account, Workperks, and more Most importantly, we are committed to empowering, developing and supporting all our associates.**

The Assistant Property Manager provides support services to the Property Manager in the overall running of the site office and exceptional customer service to owners, residents, trades and other guests to the building.

**Essential Duties & Responsibilities**:

- Prepare notices as needed
- Address resident inquiries with courtesy and professionalism
- Answer phone calls with courtesy, take messages or carry out functions if possible
- Communicate with tradesperson when requested by Property Manager, prepare call summary and include all details for Property Manager
- Obtain mail and distribute accordingly
- Obtain reports from Concierge Desk, highlight anything that requires the Property Manager’s attention
- Copy Agenda, Managers Report, building inspections and other documents as requested by Property Manager
- Prepare packages for Board Members
- Date stamp invoices and cheques when they are received
- Enter cheques in the income intake report
- Book party rooms and collect money as per policy
- Book elevators for deliveries and moves
- Answer owner’s inquiries and requests
- Provide Status Certificates Request forms to owners
- Updating Building Information Sheets as needed
- Respond to emergency situations in timely manner
- Other duties as assigned

**Additional Duties & Responsibilities**:

- Practice and adhere to FirstService Residential Global Service Standards.
- Conduct business at all times with the highest standards of personal, professional and ethical conduct.
- Perform or assist with any operations as required to maintain workflow and to meet schedules. Notify supervision of unusual equipment or operating problems and the need for additional material and supplies.
- May participate in any variety of meetings and work groups to integrate activities, communicate issues, obtain approvals, resolve problems and maintain specified level of knowledge pertaining to new developments, requirements, policies, and regulatory guidelines.
- Ensure all safety precautions are followed while performing the work.
- Follow all policies and Standard Operating Procedures as instructed by Management.
- Perform any range of special projects, tasks and other related duties as assigned.

**Legislative Requirements**
1. The Licensee shall not enter into, extend, renew or terminate a contract or other agreement on behalf of a client except with the prior approval of the supervising licensee.
2. The Licensee cannot make any expenditures of more than $500 of the client’s money, not including the reserve fund, except with the prior approval of the Supervising Licensee.
3. The Licensee shall not make expenditures out of, invest or otherwise make dispositions of a client’s reserve fund.
4. The Licensee shall not sign status certificates under the Condominium Act, 1998 on behalf of a client
5. The licensee shall not, on behalf of a client, give anything to an owner or mortgagee that the client is required to give to an owner or mortgagee under the Condominium Act, 1998

A Limited Licensee may perform an action in 1 or 2 above without the prior approval of a supervising licensee if it is necessary to ensure the immediate safety or security of persons using the property or to prevent imminent damage to the property or assets of the client.

**Education & Experience**
Ontario Secondary School Diploma (or equivalent)

**Knowledge, Skills & Proficiencies**:

- Exceptional time management, organization skills and problem solving
- Excellent interpersonal, phone and Customer Service skills
- Ability to establish strong relationships with owners, vendors, coworkers etc.
- Proficient English speaking and writing skills
- Excellent computer skills
- Proactive problem and solutions recognition
- Excellent customer service skills
- Detailed oriented, organized and have strong time management skills

**Disclaimer**

The above information on this description has been designed to indicate



  • Oakville, Canada Signature Property Management Full time

    **SUMMARY** - Looking to hire a junior part-time property manager for a prestigious Residential Condominium located in Oakville - Position: Junior Property Manager, Limited Licensee - Hours: Monday to Friday, 10:00 a.m. to 2:00 p.m. (20 hours/week) *hours are flexible - Start date: immediately **KEY RESPONSIBILITIES** - Be a front-line contact for 90...


  • Oakville, Canada DMS PROPERTY MANAGEMENT Full time

    The DMS Group is seeking a full time **Residential Property Administrator **to join our team. The Property Administrator works under the direction of the Property Manager to oversee the administrative and maintenance operations of a particular portfolio/development. They will be responsible for meeting all contractual obligations and deliverables as well as...

  • Property Administrator

    7 months ago


    Oakville, Canada Precision Property Management Full time

    **Immediate opening.** Working in property management is a secure, stable, challenging and rewarding career for individuals who like to work hard, keep busy, and solve problems. The Property **Administrator** plays a vital role in the day-to-day management of a housing community including providing kind and courteous services to residents, dealing with...

  • Property Assistant

    2 months ago


    Oakville, Canada Public Storage Canada Full time

    _**Experience a Challenging and Rewarding Opportunity**_ **We are looking to hire applicants who enjoy working in a challenging environment to oversee all aspects of a self-storage facility.** **Qualifications** - Outgoing, customer oriented professional - Willing and able to perform cleaning duties and work outdoors. - A self-starter who can work with...

  • Condominium Manager

    4 months ago


    Oakville, Canada Melbourne Property Management Inc. Full time

    **ABOUT US** Melbourne Property Management is a Toronto-based firm serving the Ontario market. It is built on over 100 combined years of our team’s experience in the property management industry. Melbourne Property Management aims to create a sense of community within each condominium we manage, in the same way that the City of Melbourne focuses on being...


  • Oakville, Ontario, Canada Associa Full time

    Job Title: Condominium Property ManagerJob Summary:We are seeking a highly skilled and experienced Condominium Property Manager to join our team at Associa. As a key member of our management team, you will be responsible for maintaining the cleanliness, safety, and overall appearance of our condominium corporation.Key Responsibilities:Maintain a clean and...


  • Oakville, Canada FirstService Residential Full time

    **Condominium Property Manager (Burlington)** FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada. Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification,...

  • Property Administrator

    7 months ago


    Oakville, Canada Fengate Asset Management Full time

    As part of its continued growth, the Fengate Property Management team is seeking a Property Administrator who will support the daily, on-site operations of the building and is an excellent entry level position into the industry. This is a hybrid role, with time split between the Oakville office and 3 Concorde Gate in North York, Ontario. **KEY...


  • Oakville, Canada InterRent REIT Full time

    The Opportunity **Key responsibilities of this role include, at a minimum**: - Experience with Property Management and ability to process high volume rent related transactions - Manage the preparation of financial and operating results for the property management portfolio - Manage and train property accountants to continually maintain and improve upon...


  • Oakville, Canada FirstService Residential Full time

    Condominium Property Manager - Oakville As the leading and largest residential property management company in North America, FirstService provides full-service, professional community management services to more than 8,000 properties and over 1.6 million residential units across three provinces in Canada and twenty-one states in the United States. Each day,...

  • Property Manager

    6 months ago


    Oakville, Canada Knox Presbyterian Church, Oakville Full time

    **Knox Presbyterian Church** is a vibrant, Christian community church in the heart of Oakville. It is a very busy place! Knox Oakville is looking for a Property Manager to oversee the facilities, which are used almost daily for church and community ministries, and for various events and activities. - **Overview**:_ In this part-time role, reporting to the...

  • Property Administrator

    7 months ago


    Oakville, Canada Realstar Management Full time

    We are currently seeking a Property Administrator to work at one of our properties. This position would require you to work four weekdays each week and every second weekend. **What we offer to employees** - Competitive salary - Employer paid benefits - Quarterly bonuses based on property performance - Annual bonuses based on personal performance - Extensive...

  • Property Administrator

    7 months ago


    Oakville, Canada Realstar Full time

    We are currently seeking a Property Administrator to work at one of our properties. This position would require you to work four weekdays each week and every second weekend. What we offer to employees - Competitive salary - Employer paid benefits - Quarterly bonuses based on property performance - Annual bonuses based on personal performance - Extensive and...


  • Oakville, Ontario, Canada HighView Partners Full time

    HighView Partners is seeking a seasoned professional to fill the role of Director of Property Optimization. Located in Southern Ontario, this opportunity will see you spearhead operational excellence and drive growth within our multi-residential portfolio.With over 60 years of history, our client has established itself as a leading player in property...


  • Oakville, Ontario, Canada Associa Full time

    OverviewA well-maintained condominium in Oakville, located near the lake and amenities, is seeking a dedicated Live-In Superintendent. The position reports directly to the Property Manager and offers a fully renovated 2-bedroom unit with utilities included.


  • Oakville, Ontario, Canada HighView Partners Full time

    About Milldon LivingMilldon Living is a successful, stable, and long-term owner-operator of multi-residential apartments.Salary$120,000 - $180,000 per annumJob DescriptionThe Vice President of Property Operations will provide strategic leadership, operational oversight, and financial management to ensure the successful performance and profitability of the...


  • Oakville, Canada DH Westview Properties Ltd. Full time

    **Company description** Residential Property Owners and Management Company in a Small Office Setting **Job description** **ABOUT THE POSITION** The role will report directly to the President and Property Manager. The main, initial duties will include: - Maintaining the highest level of telephone service; - Communicate effectively with residents,...

  • Front Line Manager

    6 months ago


    Oakville, Canada Aviva Full time

    Individually we are people, but together we are Aviva. Individually these are just words, but together they are our Values - Care, Commitment, Community, and Confidence. We have an opportunity in our Property Claims team as a Front Line Leader! You will lead the day to day operation and development of a team of Frontline claims handlers and report to one...


  • Oakville, Ontario, Canada HighView Partners Full time

    About HighView PartnersHighView Partners is a highly successful owner-operator of multi-residential apartments with a strong reputation for stability and long-term growth. With over 60 years of experience, we have established ourselves as a leader in the industry.Job Title: Senior Director of Property OperationsWe are seeking a talented and forward-thinking...


  • Oakville, Canada HighView Partners Full time

    We are excited to partner with Milldon Living – a successful, stable, and long-term owner-operator of multi-residential apartments who are currently seeking a talented and forward-thinking VP Property Operations to join their team. Your New Employer Founded over 60 years ago, our client has experienced substantial growth and transformation throughout its...