Referrals Clerk

POSITION SUMMARY

Under the direction of the Director of Inter-Governmental Affairs and in assistance to the Referrals Coordinator, the Referrals Clerk will operate efficiently in accordance with the philosophies, policies, and objectives established by Seabird Island Band Management.

SUCCESS PROFILE

What does it take to be successful working at Seabird Island? Check out the top traits we’re looking for and see if you have the right mix. 

Ethical: Maintains and promotes individual and organizational integrity and values in conduct of all activities.
Flexible/Adaptable: Maintains effectiveness in varying work environments where circumstances and priorities are changing.
Effective Communicator: Demonstrates open, honest, and respectful written and verbal communication.
Computer Literacy: Ability to learn new systems quickly or experience of using a variety of relevant software packages.
Goal Directedness: the ability to stay on target regardless of circumstances; the ability to stay focused on the task at hand.

WORK THAT MATTERSDo you enjoy working as part of a team and are able to deliver individual results. You thrive in an environment, which allows you to make a high impact towards the future of a First Nations Community.

We are located 1 kilometer from Agassiz, BC on the beautiful Fraser River, 120 km east of Vancouver.

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BENEFITS & PERKS

Benefits vary by job type, apply after a successful probationary period and are confirmed in the interview and hiring process. 

Extended health and dental benefits, Accrued vacation and sick time, Pension plan with matching employer contributions, Access to internal training programs, professional development and skill enhancement, Collaboration with an interdisciplinary team, Equitable hourly rates  Casual dress code

WHAT YOU'LL DO

Receive, Record, and track all incoming referrals addressed to Seabird Island Band
Acknowledge receipt of the referral as per the given template to the proponent
Help with implementation of the Referral Framework
Respond with quotes as initial contact and pass on referral where appropriate.
Refer inquiries to the website once established.
Enter referrals onto a database.
Compile referrals as per the different categories and provide demographics.
Setup calendar appointments for review of the referrals
Help maintain a filing system for all the referrals.
Attend meetings, take notes or minutes of meetings and distribute to the relevant groups.
Assist with communicate with the Referrals Committee with regards to tracking
Work collaboratively with the Lands Department
Other duties or responsibilities as assigned by your Supervisor, Manager, Director, Executive Director, or Chief & Council.

WHAT YOU BRING

Education

High School Diploma or GED  Certificate in Business Administration considered an asset. 

Skills/Experience 

1-3 years’ of office and clerical experience
Experience in creating and maintain filing systems.
Ability to balance competing priorities, multitask, and to work under pressure.
Knowledge of Seabird Island Traditional Territory an asset
Knowledge of Seabird history and culture an asset
Knowledge of Land Codes an asset

Requirements 

Proficient computer skills with the Microsoft Office 365 Suite (Outlook, Word, Excel, PowerPoint, Teams.) Proficient interpersonal and communication (written and verbal) skills. Ability to agree as well as adhere to Seabird Island Band Human Resources (HR), Finance, and Information Technology (IT) Policies and Procedures, etc. Knowledge, respect and understanding of Stó: lō culture, traditions and language or willingness to learn. Experience working with First Nations community is considered an asset. Satisfactory Criminal Record Check 

PRE-EMPLOYMENT SCREENING

Employment is conditional upon completing pre-employment screening to ensure a safe and secure work environment in which staff, members, families, community, as well as resources, and assets are protected. All background checks, reference checks and criminal record checks are performed in accordance with SIB HR Policy, protecting the integrity and confidentiality of information gathered during the evaluation. 

Seabird Island is an equal opportunity employer and encourages applications from all qualified individuals. Pursuant to S. 41 of the BC Human Rights code, preference may be given to Applicants of Indigenous, Métis, or Inuit heritage. We are interested in every qualified candidate who is eligible to work in Canada; however, we are not able to sponsor visas. 

We thank you for your interest. Only those selected for an interview will be contacted.

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