Conveyancing Assistant

2 weeks ago

Calgary, Canada Hopewell Full time

Title: Conveyancing Assistant

Company: Hopewell Residential Management 

Job Type: Full-Time, Permanent

City: Calgary

Hopewell Residential Management LP (“Hopewell”) is one of Alberta’s leading residential development companies, building homes and creating communities where people love to live for more than 20 years. Hopewell is a fully integrated residential land development and homebuilding company, which prides itself on market leadership through the passionate pursuit of excellence and the goal of creating a valued legacy of outstanding new communities and beloved new homes. 

Reporting : This position will report directly to the Team Lead, Conveyancing

Key Responsibilities:

Review of sales contracts to ensure complete and accurate information; escalate follow-up on incorrect or missing information as needed; track sales contracts as conditional/firm to possession. Raise potential issues to the attention of the Team Lead, Conveyancing. Maintain accurate and organized electronic customer files. Coordinate deposits for home sales both internally and with legal counsel. Maintain showhome leaseback program (new leases, renewals, start payments with AP). File change orders in electronic customer files. Coordinate the release of files to preconstruction. Create and send possession packages to customers and lawyers. Register and commence ANHW for new home sales. Initiate key release process once confirmed funds are received on closings. Review and submit realtor commissions for processing. Cheque requests as needed. Assist with property tax and supplementary tax reconciliations. Manage time, resources, workflow and deadlines with multiple demands. Keep databases up-to-date, inputting information etc. Other tasks and responsibilities as assigned to support the Conveyancing team.

Working Conditions:  Traditional core office hours are Monday to Friday 8:00 am to 5:00 pm.

R equirements: 

1+ years of conveyancing, real estate and/or legal assistant experience in-house at a law firm or at a real estate brokerage; Familiarity with Lotworks, Newstar, Salesforce, beneficial but not required; Familiarity with the Land Titles Office and SPIN beneficial but not required; Ability to manage confidential information; Proficiency in Microsoft Office: Outlook, Word, Excel, Teams and SharePoint; Proactive, results focused, with ability to work on multiple projects simultaneously;  Proven ability in dealing with internal and external clients; Work independently and in a team setting; Excellent verbal and written communication skills, including strong proof reading, grammar and editing skills; Excellent attention to detail and commitment to deadlines;  Must have a demonstrated positive and proactive approach and be prepared to be flexible in the work performed; Proven track record of good attendance and job performance.

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