Regional Admininstrator

Job description

Position Title: Regional Administrator

Position Type: Full-Time Permanent

Location: Calgary, AB

Benefits:

50% Rental Discount

Company Paid Dental, Vision and Health Care Benefits (including family)

Group Benefits- AD&D, Short & Long Term Disabilities, Life insurance (including family)

Opportunity for Advancement

The Company

Mainstreet Equity Corporation is a distinguished real estate company which is publicly traded on Toronto Stock Exchange (TSX). Its business focus is on acquisition & upgrading of residential properties and managing its own portfolio of over 16,000 residential apartments in five major cities across Canada.

Key Duties and Responsibilities

Review turnover inspections and create a budget for the required capital renovation project, send it to the HO for approval.Assign the project to a contractor and issue a purchase order according to the approved budget/job.Follow up with regional managers to ensure the missing turnover is completed on time to meet deadlines.Explore various options for obtaining three different price quotes from different vendors or contractors.Coordinate with Regional Managers, Resident Managers, Maintenance Team (Plumbers, Electricians, Remediation, Cap Reno, Drywall Technicians, Floaters, Regular Maintenance).Schedule (Plumbers, Electricians, Remediation, Cap Reno, Drywall Technicians, Floaters, Regular Maintenance).Receive and Submit Expense Forms for items purchased by employees (Ex: New Work Boots).Process mileage expense submissions (employee-specific).Create Purchase Orders for contractors and submit them to Regionals for Chargebacks/ send them to payroll.Monthly and Quarterly corrections for Work Orders (Plumbers, Electricians, Remediation, Cap Reno, Drywall Technicians, Floaters, Regular Maintenance).Create Work Orders and Purchase Orders for in-house trades, painters etc.Budget and place bulk orders to maintain inventory.Deliver Daily, Weekly, and Seasonal Updates and Reminders (Ex: Shutting boilers off/on).Implementing streamlined workplace processes (electronically submitting LOA, Overtime, and other submissions).Approve Operations Purchase Orders on an hourly basis.P2P Corrections daily to avoid any delay in processing vendors' payments.Process Invoices received from vendors and contractors and ensure all POs are received so that accounting can process them.Create a Monthly on call schedule with Regionals (Maintenance, Regionals, Electricians, Plumbers).Follow up with on-call work orders from the previous night and ensure information is sent to appropriate parties.Inventory Tracking requires providing, collecting, and submitting inventory sheets from the warehouse into an Excel Spreadsheet (RM Folder).

Qualifications and Requirements

Must have administrative work experience in the residential property management or similar settingsExcellent in speaking, listening, reading and writing in English, time management and organization skills,Knowledge in property management admin an asset.Knowledge in RTA an assetMust have excellent computer skills (i.e. Microsoft Office)Ability to work effectively in high stress situationsAbility to adapt and manage multiple tasks with conflicting prioritiesAbove average problem solving, negotiation, and conflict resolution skillsMust successfully complete a security clearance

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