Team Lead Purchasing Restaurant Operations

1 month ago


Whistler, Canada Vail Resorts Full time

Job Summary:

Act as first point-of-contact for our internal and external customers for issues related to ordering, deliveries, inventory and transaction research, responding in a timely and helpful manner, investigation into invoices, accruals and supplier payments. You will support the F&B division with daily/weekly/monthly tasks and seasonal project work. This job is perfect for someone who has experience, studied, or worked with procurement or accounting and wants to be able to continue their professional development while enjoying the mountains.

Job Specifications

Expected Pay Range: $22.00 - 27.00 / hour Shift & Schedule Availability: Full Time, Year Round

Job Responsibilities:

Lead a small team in daily procurement operations as well as seasonal projects, ensuring to promote a safe, healthy, fun work environment focused on achieving divisional goals Coach staff on systems and ordering over the phone and on video calls Train, oversee and work alongside our purchasing team Perform order entry, correct coding system tasks including order acceptance and entry, purchase order receiving, transfer/requisition handling, development of order guides, inventory forms, receiving product into Coupa (our in-house procurement system), plus related filing and archiving Ensure daily communication with all involved stakeholders, including but not limited to: outside suppliers, other business units, the F&B warehouse and coworkers. Strive to earn our customers’ business every day, engage our suppliers with integrity and respect Manage the electronic mailbox for customer requests; answer the phone and handle customer requests  Accurately execute daily processes and controls in a timely manner while ensuring company policies are followed Approve, justify and diligently research pricing variances and tolerances where applicable Support the F&B division with everything inventory, ordering and cost of sales Problem-Solving and taking on whatever issues arise to provide optimum service to our units and suppliers With first-tier buyer access you will act as the F&B Procurement Approver for all F&B supplier orders System and database maintenance for the F&B department including new item input, pricing updates and recipe systems, recipe costing Assist with maintenance and updates of divisional and purchasing office training manuals and standard operating procedure documents and operational guides We are a company that works together and throughout the season you may be required to assist other departments as needed Constantly strive for self-improvement, encourage co-workers to ‘be the best that they can be’ and support our team

Job Qualifications: 

Post-secondary degree preferred Understanding of supply chain, food and beverage operations, accounting processes and procedures Previous experience in database management with above average proficiency in Microsoft Office, especially Excel, previous exposure to Coupa or other large-scale ordering platforms is a bonus Excellent customer service skills, strong time management focus, ability to manage multiple tasks, effective written & verbal communication skills, and accurate attention to detail Capable coach, a team player who is prepared to work in a demanding and dynamic work environment, can deal with challenging situations, shows highly developed organization and prioritization skills to deal with multiple tasks, tight deadlines and demanding customers

Job Requirements:

Lead our core values: Be Safe, Serve Others, Have Fun, Do Right, Drive Value, Do Good, Be Inclusive Effective time management, task prioritization and organizational skills with a high degree of attention to detail are essential Calm and patient with the skills to be able to teach and coach others and effectively pass on information Ability to work autonomously, balancing multiple projects while providing a high level of customer support Willingness to take ownership and accountability of team’s quality of work Active listener and supportive team player Above average familiarity of foodservice terms, product identification/usage and restaurant operations The ability to focus on computer-based tasks for extended period Satisfactory criminal record check

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