Existing Installations Coordinator

2 weeks ago


Montreal, Canada Schindler Group Full time

Mobility is the goal


Service and Project Coordination

Assist with the development and coordination of field activities with Field Supervisor Work with customers including property managers, architects and other trades to determine needs and respond to inquiries Examine technical specifications to determine material and parts required for repair and modernization, and place orders accordingly Manage administration and ordering of parts, supplies and permits Track and maintain inventory records of maintenance and repair parts Assist with field visitations to assess readiness/progression of site conditions for repair and modernization activities Schedule planned repairs with customers Issue submissions and arrange inspections with local elevating devices branch Communicate major non-billable repairs with customers Create and maintain MS Projects Schedules for modernization jobs

Maintenance of Documentation & Systems

Maintain and update tool calibration database Maintain Master Vendor Listing as per ISO Maintain and update manpower lists Create and update training logs Procedure development and maintenance Maintain Accurate Route and Route Lists Maintain technical library Track and enter maintenance audits Maintain records as required for Provincial Safety Board (Eg. CORE) Maintain records for product liability claims Maintain records for PAT, 5 point callback, safety and field

Finance Support

Assist with accounts payable processing Issue and file purchase orders Complete monthly invoicing as required Process authorized field payroll and expenses Track progress of repair revenue to meet monthly budgets Generate time and material billings for supervisors approval and processing

Administrative Support

Support onboarding process for field employees Manage uniform purchasing Coordinate training for service department – supervisors and technicians Prepare various reports utilizing SAP and MS Office Review and create correspondence for hourly employees and customers Filing and other administrative duties Mobility needs you
Business school or college diploma or related experience Proficient in MS Office Knowledge of SAP reporting functions Communication: Excellent verbal and written communication skills Organization: Possess excellent organization skills with the ability to balance high volume of activities and changing priorities Problem Solving: Information seeking and achievement orientation, ability to solve problems both independently and collaboratively Teamwork: Ability to interact with all levels and foster a teamwork relationship
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