Waste Management Works Clerk

2 weeks ago


Oakville, Canada Halton Region Full time

This position provides administrative support for Waste Management staff and front desk reception duties at the Halton Waste Management Site (HWMS).

Duties & Responsibilities

Provide administrative support to staff. Oversee the front desk of the Administration building, including telephone duties and permitting access and providing direction and assistance to contractors and customers. Perform customer services duties, dealing tactfully, courteously, and professionally with each inquiry, often troubleshooting to ensure each customer’s needs are accurately identified and appropriately met. Assist with the collection of customer revenues, ensuring the integrity of data and accuracy of financial transactions. Communicate with customers and external contractors to coordinate approval requirements for special waste loads. Administer Compass and maintain all necessary staff attendance records including overtime, sick time, and vacation. Coordinate and attend meetings, working groups, and workshops. Prepare agendas and minutes for distribution in an accurate and timely manner. Open and distribute mail. Maintain all related files, records, statistics, purchase requisitions, office supplies and equipment. Assist with Scale House operations, including use of Point-of-Sale systems and processing financial transactions. Perform other duties as required.

Skills & Qualifications

Essential

Post-secondary education in business, office administration, or other discipline related to the position. Minimum of two (2) years’ related office/clerical experience including reception, financial activities, and time and attendance support. Demonstrated initiative and attention to detail with strong organizational, communication, teamwork, and customer service skills. Proficiency with Microsoft Office, including Excel and Word.

Preferred

Experience with Compass and SAP.

Working/ Employment Conditions

Working Conditions

The HWMS operates 6 days/week. The incumbent must be prepared to work outside normal working hours on occasion based on the requirements of the operations. Must be able to perform all the necessary physical tasks associated with the position (e.g., bending, reaching, lifting more than 15 lbs).

Employment Conditions

Must possess a valid class “G” Ontario driver’s license. The incumbent will be required to drive a Region vehicle and will be required to provide a copy of their driver’s licence and a driver’s abstract, by their first day of employment. The successful candidate will be made an offer of employment on condition that the Regional Municipality of Halton received a current (obtained within the past six (6) months), original, and acceptable Criminal Records Check, by the first day of employment.

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