Payroll Specialist

Support Staff

Oshawa, ON • ID: SS24-43 • Full-Time/Regular

About Durham College:

Durham College (DC) is a leading post-secondary institution that supports students to develop career-ready skills for the ever-changing job market. With a focus on experiential learning, led by expert faculty, through field placements, applied research, co-ops and other hands-on opportunities, DC grads are known for having the skills and knowledge they need to adapt to the ever-changing workforce.

A leader in innovative teaching and learning, Durham College offers a wide range of market-driven programs across multiple disciplines, including culinary management, farming and horticulture, business, IT, construction and trades, science and technology, health care, engineering, social and community services, media, art and design.

Our modern campuses in Oshawa and Whitby offer 145 programs – including six honours bachelor’s degrees and nine apprenticeship programs – to more than 13,700 full-time post-secondary and 2,300 apprenticeship students. In addition, more than 14,600 students participate in professional and part-time learning. More than 110,500 alumni represent the college, both locally and around the world.
A forward-looking organization committed to collaboration, innovation and sustainability, Durham College is ranked annually as one of the GTA’s Top 100 employers and one of Canada’s Greenest Employers and has been recognized as a Top 50 Research College in Canada, 10 times. DC has an estimated annual economic impact of more than $913 million on Durham Region and is proud to be an active and engaged member of the communities we serve by contributing resources and expertise to enhance social and economic well-being through partnerships, investments and collaboration.

DUTIES AND RESPONSIBILITIES:

The incumbents’ role is to process payroll and adhere to prescribed deadlines, policies and incumbent calculates and prepares a variety of disbursements and reconciliations.

Additionally, the incumbent provides office coverage; act as the first line of contact for resolving issues and determines when escalation to manager is required; explain policies and procedures and assist with the implementation of new processes and procedures.

Payroll Processing:

·Input and balance payroll from approved timesheets and supporting documentation for payroll – monthly and bi-weekly.

·Verify all output from payroll service provider (CADP).

·Distribute pay cheques / stubs according to procedures.

·Prepare and verify Record of Employment.

·Maintain and update individual files for all full-time employees and some part-time employee timesheets and contracts.

·Balance clearance and liability accounts and review department’s monthly reconciliations for managers’ approval.

Disbursements/Reconciliations:

·Calculate and prepare documentation for varied payroll remittances such as union dues, benefit premiums, WSIB, United Way, CAAT pension and garnishees, etc.

·Balance registered pension reports on a quarterly basis. 

Other Duties:

·Respond to daily inquiries from employees, Employment Insurance, etc.

·Verify annual registers and other documentation for accuracy.

·Prepare annual pension adjustments.

·Distribute T4s and T4As.

·Provide back-up support for coworkers in case of absence.

·Provide support to the manager by assisting with allocation of work assignments; providing support and solutions to coworkers when required; ensuring staff coverage.

·Determine when issues are to be escalated to the manager for resolution.

·Provide recommendations to the manager regarding implementation of new processes and procedures.

·Provide support to the manager by ensuring the following:

·Annual Registers are reconciled; pension report discrepancies are addressed; Calendar Year End duties are completed including PA’s & T4 adjustment batches, EHT, WSIB and T4/T4A reconciliations.

QUALIFICATIONS:

Minimum two-year diploma in Business Administration – Accounting major. National Payroll Institute (NPI) PCP certification is required. Minimum of three years’ experience in an accounting or payroll role. Demonstrated knowledge of payroll processes and regulatory requirements. Proven knowledge of legislation to ensure compliance with regulatory agencies. Adaptable, flexible and innovative problem-solving skills. Strong organizational, time management skills in planning, executing and completing tasks. Ability to work well under pressure in a busy and high volume environment. Ability to work well both independently and as part of a team. Ability to work professionally and effectively with people at all levels in and outside of the college.

Required Skills

Payband: G; Starting Rate: $32.42; Four Year Rate: $37.57

Required Experience

Full-time Support Staff Position Opportunity - Temporary Employee Replacement (Appendix D, see page 109 of collective agreement) June 2024 to February 2026

Hours: 35 hours per week (1) one hour lunch; Mon – Fri 8:30 am – 4:30 pm

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