Payroll Specialist

**DUTIES AND RESPONSIBILITIES**:
The incumbents’ role is to process payroll and adhere to prescribed deadlines, policies and procedures. The incumbent calculates and prepares a variety of disbursements and reconciliations.

Additionally, the incumbent provides office coverage; act as the first line of contact for resolving issues and determines when escalation to manager is required; explain policies and procedures and assist with the implementation of new processes and procedures.

**Payroll Processing**:

- Input and balance payroll from approved timesheets and supporting documentation for payroll - monthly and bi-weekly.
- Verify all output from payroll service provider (CADP).
- Distribute pay cheques / stubs according to procedures.
- Prepare and verify Record of Employment.
- Maintain and update individual files for all full-time employees and some part-time employee timesheets and contracts.
- Balance clearance and liability accounts and review department’s monthly reconciliations for managers’ approval.

**Disbursements/Reconciliations**:

- Calculate and prepare documentation for varied payroll remittances such as union dues, benefit premiums, WSIB, United Way, CAAT pension and garnishees, etc.
- Balance registered pension reports on a quarterly basis.

**Other Duties**:

- Respond to daily inquiries from employees, Employment Insurance, etc.
- Verify annual registers and other documentation for accuracy.
- Prepare annual pension adjustments.
- Distribute T4s and T4As.
- Provide back-up support for coworkers in case of absence.
- Provide support to the manager by assisting with allocation of work assignments; providing support and solutions to coworkers when required; ensuring staff coverage.
- Determine when issues are to be escalated to the manager for resolution.
- Provide recommendations to the manager regarding implementation of new processes and procedures.
- Provide support to the manager by ensuring the following:

- Annual Registers are reconciled; pension report discrepancies are addressed; Calendar Year End duties are completed including PA’s & T4 adjustment batches, EHT, WSIB and T4/T4A reconciliations.

**QUALIFICATIONS**:

- Minimum two-year diploma in Business Administration - Accounting major.
- National Payroll Institute (NPI) PCP certification is required.
- Minimum of three years’ experience in an accounting or payroll role.
- Demonstrated knowledge of payroll processes and regulatory requirements.
- Proven knowledge of legislation to ensure compliance with regulatory agencies.
- Adaptable, flexible and innovative problem-solving skills.
- Strong organizational, time management skills in planning, executing and completing tasks.
- Ability to work well under pressure in a busy and high volume environment.
- Ability to work well both independently and as part of a team.
- Ability to work professionally and effectively with people at all levels in and outside of the college.

**Required Skills**:
Starting Hourly Rate: $30.87; Four Year Rate: $35.77

Required Experience

Hours: 35 hours per week (1) one hour lunch; Mon - Fri (8:30 am - 4:30 pm).