Entry Level Events Assistant

3 weeks ago

Halifax, Canada Fresh Form Draft Full time
DescriptionCompany: Promotion PiaLocation: Halifax,NS
Pay Range: $900 - $1250 weekly
On site


About Promotion Pia: In a world that is dominated by digital content, brands and businesses can only achieve influence by engaging audiences in a more personalized and powerful way. At Promotion Pia we believe in making an impact, hence our name. The specialists at our agency believe in creativity, planning, collaboration and insight-led thinking.

Job Description    The Entry Level Events Assistant will assist in planning, organizing, and executing events for our clients. The ideal candidate is highly organized, detail-oriented, and able to work effectively in a fast-paced environment. This position will support the events team with on-site and behind-the-scenes logistics. 
Key Responsibilities
  • Event Preparation: Assist with planning, organizing, and setting up events, including coordinating logistics, supplies, and timelines.
  • On-Site Support: Help with event setup, registration, guest assistance, and coordination on the event day to ensure smooth operations.
  • Vendor Coordination: Communicate with vendors to arrange for necessary services, supplies, and equipment for events.
  • Inventory Management: Ensure that all event materials and equipment are ready, organized, and well-maintained.
  • Post-Event Follow-Up: Assist with event breakdown, feedback collection, and documentation, including compiling reports on event success and areas for improvement.
  • Administrative Support: Handle general administrative tasks related to event planning, such as preparing documents, tracking expenses, and organizing event files.
  • Client Interaction: Provide support for clients during events and address questions or concerns professionally.
  • Team Collaboration: Work closely with the events and marketing teams to ensure all event requirements are met and objectives are achieved.


Skills, Knowledge and Expertise
  • High school diploma or equivalent; a degree or coursework in Event Management, Hospitality, or a related field is a plus.
  • Strong organizational and multitasking skills.
  • Ability to work under pressure and adapt to changing circumstances on event days.
  • Excellent verbal communication skills and a customer-oriented approach.
  • Proficiency in Microsoft Office Suite (Word, Excel).
  • Availability to work flexible hours, including weekends and evenings, depending on event schedules.
  • Prior experience in events or hospitality is beneficial but not required.

Benefits
  • Competitive salary based on experience.
  • Comprehensive benefits package including health insurance, dental, and vision coverage.
  • Paid time off, including vacation and holidays.
  • Opportunities for professional development and career growth within the company.
  • Exciting and dynamic work environment in Miami, offering exposure to a variety of event types and industries.

Welcome to Fresh Form Draft – where imagination meets innovation in the world of architecture. Our firm is a dynamic and creative force that is dedicated to transforming spaces into living works of art. With a passion for design excellence and a commitment to pushing the boundaries of architectural possibilities, we pride ourselves on crafting environments that inspire, elevate, and resonate with both aesthetics and functionality.

Founded with a vision to redefine the architectural landscape, Fresh Form Draft brings together a team of diverse talents, each contributing their unique expertise to every project we undertake. Our collaborative approach ensures that every client’s aspirations are not only met but exceeded. From conceptualization to realization, we work hand in hand with our clients to bring their dreams to life, weaving their stories and desires into the very fabric of our designs.

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