Legal & Governance Coordinator

Ukrainian Credit Union Limited (UCU) is an Ontario financial institution providing a full range of products and services to our Members. We are among one of the 20 largest credit unions in Ontario and have 14 branch locations throughout Ontario. For more than 80 years, UCU has served its broader community by supporting the maintenance and growth of Ukrainian cultural, educational, and community life in Canada.

At UCU our vision is to become the preferred financial institution for Ukrainian Canadians and like-minded individuals, valuing integrity and shared aspirations. Our mission is to deliver outstanding member-centric financial services, actively support the diverse cultural and community endeavors of the Ukrainian and broader communities and be recognized as an ideal workplace for fostering financial well-being.

UCU activities go beyond providing standard financial services by helping to build community. We do so by helping Ukrainian refugees and new Canadians. We donate to worthwhile causes, and offer scholarships, and encourage our employees to volunteer. Our Ukrainian-speaking staff supports our Members and assists their integration into the Canadian banking system. Learn more at ukrainiancu.com.

The Impact You Will Have

We have an exciting new opportunity for a Legal & Governance Coordinator to join our team. This role supports the Board governance, legal administration, and executive operations. The role is responsible for ensuring effective Board processes, maintaining accurate legal and governance records, and providing administrative support to leadership. The position works closely with senior management, Board members, and internal stakeholders to support organizational effectiveness and compliance. You will help UCU meet its governance obligations and keep legal and contract workflows running smoothly.

What You Will Do

Board & Governance Support

• Support Board and committee meeting processes, including scheduling, coordination, and meeting materials.
• Prepare accurate meeting minutes using transcripts and AI-assisted tools, reviewing drafts for accuracy, clarity, and context.
• Draft routine Board resolutions.
• Maintain governance files, minute books, and official corporate records.

Legal Administration & Contract Management

• Maintain a centralized contract repository within UCU’s selected contract lifecycle management platform.
• Gather contracts and supporting documents from multiple sources, digitize paper records, and organize electronic files.
• Identify gaps in contract records and follow up with senior stakeholders and vendor relationship owners to obtain missing documentation.
• Monitor contract renewal and expiry dates and coordinate timely follow-up with responsible stakeholders.
• Support standard document preparation and internal contract inquiries.

Administrative & Legal Support

• Provide calendar, inbox, and scheduling support, coordinating meetings around competing priorities.
• Draft and format routine correspondence, letters, and legal documents.
• Maintain organized electronic filing systems and support document scanning and digitization.
• Identify opportunities to improve administrative processes and use technology to streamline workflows.
• Communicate workload challenges proactively and clarify priorities to keep time-sensitive work on track.

What You Will Bring

• Post‑secondary education in Business Administration, Legal Administration, or related field.
• 3–5 years of experience in legal administration, corporate governance support, contract administration or a related field.
• Excellent written and verbal English communication skills.
• Bilingual: English, and Ukrainian preferred.
• Strong organizational skills and attention to detail, with the ability to maintain accurate records, manage competing priorities, and meet firm deadlines.
• Proficiency in Microsoft 365, particularly Word, Excel, Outlook, and SharePoint, and confidence working with electronic filing systems and document digitization tools.
• Experience using, or a willingness and ability to learn, AI tools such as Microsoft Copilot.
• Sound judgment and the ability to work independently within established processes;
• Ability to handle sensitive and confidential information at all times.
• A proactive approach to problem solving and improving administrative processes.
• Experience supporting boards or committees, preparing meeting minutes, drafting routine resolutions, or maintaining corporate records.
• Familiarity with contract lifecycle management platforms;
• Working knowledge of credit union or banking policies and procedures is an asset.

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