Administrative Assistant
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OVERVIEW
LANGUAGES
English
EDUCATION
- College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
EXPERIENCE
1 year to less than 2 years
ON SITE
Work must be completed at the physical location. There is no option to work remotely.
WORK SETTING
- Business services
RESPONSIBILITIES
- Arrange and co-ordinate seminars, conferences, etc.
- Coordinate the flow of information within the team
- Direct staff
- Evaluate daily operations
- Motivate staff
- Open and distribute mail and other materials
- Plan and control budget and expenditures
- Supervise other workers
- Establish and implement policies and procedures
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Manage contracts
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Oversee the preparation of reports
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Type and proofread correspondence, forms and other documents
- Perform data entry
- Maintain and manage digital database
SUPERVISION
- 5-10 people
COMPUTER AND TECHNOLOGY KNOWLEDGE
- Google Docs
- Workday
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Word
- Adobe Photoshop
- Social Media
- MS Office
- Google Drive
- Electronic mail
TECHNICAL TERMINOLOGY
- Legal
- Financial
AREA OF WORK EXPERIENCE
- Immigration
- Tourism
AREA OF SPECIALIZATION
- Contracts
- Business process management
ADDITIONAL INFORMATION
TRANSPORTATION/TRAVEL INFORMATION
- Own transportation
WORK CONDITIONS AND PHYSICAL CAPABILITIES
- Ability to work independently
- Fast-paced environment
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Large caseload
- Large workload
- Work with minimal supervision
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