Proposal Coordinator

Join to apply for the Proposal Coordinator role at Bird Construction. Where Greatness Grows The greatest achievements in history are borne from the greatness within people – where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird. As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving – we are powering our communities and shaping Canada’s skylines coast‑to‑coast. We are a dynamic team of over 5,000 with a range of professions, backgrounds, and areas of expertise. This breadth of diversity in people and opportunities is one of the greatest aspects of building your career with Bird. Every trajectory looks different. At Bird, you hold the pen, and you write your story. As you unlock your potential, you are surrounded by a team that supports you every step of the way. Be a part of our team, where we pride ourselves on the quality of our work and the way we treat each other and our partners. You will build a career and long‑lasting relationships based on respect, collaboration, and a solution‑focused mindset. Bird is a place where you will unlock your potential and achieve your goals. Reporting to the Pursuit Manager – Defence, the Proposal Coordinator will work closely with corporate and regional teams across Canada on developing, tracking and submitting proposals for government agencies, and supporting business development initiatives. Preferred location for this role is Edmonton, AB; however we are open to having this position based in any of our additional Bird offices across Canada. Proposal Coordination What You Will Be Working On Coordinate the proposal preparation and submission: Read and distribute Request for Pre‑Qualification/Request for Proposal (RFPQ/RFP) information to the pursuit team. Distribute requests for information internally, as required. Centralize and standardize RFP content. Set deadlines for content and manage submissions. Strategize on proposal content and partner with the Defence Proposal Team. Work with the Defence Proposal Team to draft tailored content. Manage technical content with a high degree of accuracy. Work with external vendors and stakeholders to obtain their input and information. Review and edit proposal material. Arrange for proposal reviews. Share lessons learned and best practices. Incorporate a continuous improvement and compliance mindset: Track proposals – submissions, successes, opportunities for improvement. Create and maintain template documents. Set‑up and participate in debriefs and document feedback. Act as the single point of contact for RFP, RFPQ, Expressions of Interest (EOI), and other such communications. Ensure consistent look and feel for all submittals, with a focus on compliance. Ensure proposal quality and compliance. Archive information and keep marketing database up to date. Maintain marketing information files, obtain project information at the start of the project and create project folder. Manage and update this information as project progresses and upon completion. What We Are Looking For Undergraduate degree/diploma in marketing/communications, or business‑related field experience. 3‑5 years’ experience with proposal creation responsibility specific to government related projects in a sales, business development or marketing environment. Superior written and verbal communication skills. Ability to communicate with team members at all levels of the organization. Proficient or advanced experience working with the Adobe Creative Cloud Suite (InDesign, Illustrator, Photoshop). Proficient or advanced experience working with Microsoft Office (Outlook, Word, Excel, SharePoint, etc.). Experience working with a Client Relationship Management (CRM) tool considered an asset. Excellent project coordination skills and understanding of key business processes. Ability to forge, grow and maintain positive relationships. Ability to manage multiple priorities simultaneously and meet the time demands of unpredictable activities, capable of handling pressure and challenges in a dynamic business environment. Ability to work within tight deadlines and prioritization of work to achieve them. Strong analytical, critical thinking, troubleshooting, problem‑solving skills, and a high degree of accuracy and attention to detail. Highly developed interpersonal, communication, and organizational skills. Sense of urgency and strong commitment to achieving goals; ability to work in a challenging, fast‑paced environment. Ability to work collaboratively with a positive attitude. Previous experience working in a corporate construction, architecture, and/ or engineering environment considered an asset. Experience with government procurement is considered an asset. Experience with and a self‑driven interest in implementing AI tools is considered an asset. We Put Safety First A healthy and safe work environment is non‑negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership. We Lead With Honesty We speak and act with integrity, clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results. We Are Stronger Together Success is a team effort. Our inclusive workplace enables our combined expertise, humility and creativity to unlock our greater potential. We Are Driven To Do Great Work We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry. We Create Opportunity Rooted in a solid foundation, we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world. Bird is committed to diversity, equity, and inclusion (DE&I). This is a core part of our culture and guides our actions and strategic priorities. We strive to create an inclusive environment where every employee can thrive and share their unique perspectives and talents. Our ongoing commitments focus on addressing inequities and promoting a better understanding of diversity to build an inclusive and fair culture. We recognize that diverse teams are more knowledgeable, perform better, and achieve greater success. As such, we are dedicated to building a workforce that reflects the diversity of the communities we serve and creating opportunities for all employees to grow and succeed. #J-18808-Ljbffr