Executive Assistant to the General Manager

3 weeks ago

Toronto, Ontario, Canada Baycrest Project & Construction Management Full time
You have a knack for Executive Assistant to the General Manager and are seeking a full-time position where you can find a sense of belonging.
 
We are Baycrest Project & Construction Management, and we've been searching for someone like you. As a leading construction company with over 35 years of experience in the industry, we specialize in industrial, commercial, and institutional projects across the Greater Toronto Area (GTA) and are driven by a deep commitment to our work.
 
We are seeking an Executive Assistant to the General Manager to join our team. If it seems like the right match for you, keep reading
 
Executive Assistant to the General Manager:
In this role, you will be responsible for:
Administrative & Executive Support
* Managing the GM's calendar, scheduling meetings, and optimizing time management.
* Preparing and organizing reports, presentations, and key internal/external documents.
* Maintain confidential files and electronic databases with accuracy and discretion.
* Documenting meeting takeaways and ensuring timely follow-ups on action items.
* Drafting correspondence on behalf of the GM for internal teams and external stakeholders.
Project & Operations Support
* Tracking and coordinating key operational projects to ensure deliverables are met.
* Assisting with Requests for Proposals (RFPs) and Requests for Quotations (RFQs) to support business growth.
* Leading client prequalification submissions and managing compliance documentation.
* Acting as a liaison between project managers, site teams, and leadership to facilitate smooth communication.
* Supporting the implementation of new company policies and operational enhancements.
HR, Culture & Event Coordination
* Assisting in the hiring process, including interview scheduling and onboarding preparation.
* Planning and coordinating company events, client meetings, and internal team engagements.
* Supporting initiatives that foster a strong company culture and employee engagement.
Stakeholder & Communication Management
* Serving as the GM's primary point of contact for internal and external communications.
* Building and maintaining relationships with clients, vendors, and key business partners.
* Ensuring clear, consistent, and professional communication on behalf of the leadership team.
 
The Right Fit
 
We are seeking someone with qualities that will enable them to excel in our environment. You are the ideal candidate for this role if you are:

• A Master of Executive Support – You excel at optimizing the GM's time by efficiently managing meetings, priorities, and administrative tasks.

• Detail-Oriented in Document Management – You take pride in producing high-quality reports, presentations, and client materials with precision and professionalism.

• Skilled in Operational Coordination – You proactively drive projects and initiatives forward, ensuring seamless execution through coordination and follow-ups.

• A Strong Stakeholder Communicator – You provide timely and effective communication and support to clients, vendors, and internal teams.

• An Event & HR Coordination Pro – You flawlessly execute hiring processes, corporate events, and team functions, contributing to a strong and engaging company culture.

Working with Baycrest Project & Construction Management:
 
This is a full-time, permanent position with minimal travel required within the GTA. Working hours are from 8:00 AM to 4:00 PM EST, with a salary range of $65K to $75K.
 
If you asked our staff why they enjoy working at Baycrest Project & Construction Management, they would highlight our fantastic culture and the long-standing team spirit, with many employees having been here for over 30 years. They'd mention our comprehensive benefits package and our commitment to core values such as honesty, integrity, and customer focus. Additionally, Baycrest is dedicated to fostering inclusion and equity, and supports the growth and development of construction trade skills.
 
If you're excited about joining our team, we'd love to hear from you
 
Qualifications:
* Bachelor's degree in business administration, Management, or related field (preferred).
* 3+ years of experience as an Executive Assistant, Operations Coordinator, or similar role—experience in construction, engineering, or related industries is highly desirable.
* Mastery of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with construction-specific software (e.g., Procore, AutoCAD, Primavera) is a plus.
* A proactive, problem-solving mindset, capable of anticipating needs and taking initiative.
* Exceptional organizational and time-management skills to juggle multiple priorities.
* Strong verbal and written communication abilities with a professional, polished presence.
* High level of confidentiality and discretion when handling sensitive information.
* Ability to work independently and thrive in a fast-paced, dynamic environment.
 
How to Apply
 
Our online application will give you the option to apply to this role as a complete person – not just a resume. The application will assess your qualifications, personality traits and workplace preferences, and should take 10 to 15 minutes to complete. After submitting, you'll receive an email inviting you to log in and view your assessment results.
 
We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us with the "Help" button in the application.
 
We will review applications as they are received with priority given to those who complete the full assessment. We look forward to hearing from you.

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