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Office Manager and Executive Assistant
3 weeks ago
- Hybrid work arrangement available at Wellington Street East location
iAGAM, the investment arm of iA Financial Group, is a leading Canadian financial services firm. We operate under the umbrella of iA Financial Group, which boasts a solid institution with a long-term vision that spans decades. This allows us to leverage innovative investment solutions for our clients, all while fostering a collaborative culture that ensures unparalleled proximity and service quality.
We are proud of our successful track record, independent market perspectives, and team of performance-driven investment professionals. As we continue to grow and evolve, we seek a highly organized and detail-oriented professional with a passion for providing top-tier executive support as a Bilingual Executive Assistant to optimize and enhance the productivity of our CEO of iA Global Asset Management.
The ideal candidate will have strong communication skills in both French and English, exceptional organizational abilities, and the capacity to manage multiple tasks simultaneously under pressure. A demonstrated track record as an efficient executive assistant in the financial sector is preferred, along with knowledge of project management practices and coordination techniques.
Key Accountabilities:
- Executive support: Provide seamless administrative support to the EVP, including calendar management, correspondence, and travel coordination.
- Meetings and events: Prepare and distribute meeting materials, capture actions from internal meetings, and follow up on next steps.
- Document generation: Produce high-quality documents, including presentation decks, reports, and other materials using MS Word, Excel, and PowerPoint.
- Project coordination: Assist in planning, coordinating, and executing various projects, including events, meetings, and other initiatives.
- Database and file management: Maintain accurate and secure databases and files, adhering to confidentiality standards.
- Collaboration and teamwork: Work closely with other internal teams to ensure effective coordination of meetings, reporting, and related activities.
Requirements:
- Four to seven years' experience in executive administrative roles, combined with a relevant post-secondary education.
- Strong proficiency in Microsoft Office Suite, particularly Outlook, Word, Excel, and PowerPoint.
- Familiarity with AI tools such as Co-pilot or Chat GPT is an asset.
