Director, Financial Planning and Reporting

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Mandatory Vaccination

Please Note

As per the current Public Health Orders (Long Term Care/Seniors Assisted Living Provincial Health Order and the Health Sector Order), as of October 26, 2021, all employees working for Providence Health Care must be fully vaccinated against COVID-19. Proof of vaccination status will be required.

Summary

In collaboration with the Executive Director, Financial Services, the Director, Financial Planning &; Reporting provides leadership for and directs the operational oversight and implementation of the organization's Financial Planning (operating and capital) portfolio (including preparation and analysis of PHC's operational financial and activity budgets, multi-year corporate operational and business planning processes, financial forecasting, monthly and annual operating budget preparation and related reporting of PHC's financial position for presentation to the Executive Director, Senior Executive, and VCHA. Integrates the major elements of the multi-year financial plan such as the operating statements, capital investments, workload and performance measurements. Holds responsibility for the provision of overall financial support, direction and analysis to the designated operational areas within PHC. Leads a team in developing the annual operating budget. Monitors and evaluates finance performance to the assigned budget and provides resource recommendations to the portfolio's management groups.

Leads the development, mission, strategies, and goals of the department to ensure the optimum delivery of financial services and resources for the designated operational areas. Responsible for providing stakeholders and decision makers with timely, accurate, comprehensive and transparent information upon which critical financial and business decisions are made.

Qualifications / Skills and Education

Education
Professional accounting designation (CPA-CMA, CGA, CA) and a Bachelor's degree in Health Services Administration, Business Administration, Commerce, Finance or other relevant discipline. Ten (10) years' experience in a health care environment, including experience in the development of operational plans and projects involving a wide range of stakeholder groups. Demonstrated commitment to on-going learning and professional development.

Skills and Abilities

Demonstrated ability in developing and applying analytical methodologies and processes to support the operations of a large organization.

Results oriented with the ability to execute across large complex organizations.

Demonstrated ability to bring together and lead diverse groups in a collaborative manner.

Demonstrated ability to communicate effectively, both verbally and in writing, with all levels of the organization.

Effective facilitation skills and the ability to motivate and influence leaders.

Advanced skills in critical thinking, complex problem solving, planning, project management, change management and group processes.

General knowledge of current health care issues and trends.

Demonstrated ability to work independently and in collaboration with others.

Demonstrated ability to develop and maintain effective working relationships with internal and external stakeholders

Demonstrated ability to function effectively in a highly dynamic environment with changing priorities and deadlines

Demonstrated ability to analyze and problem-solve complex issues while working towards creative and effective solutions.

Ability to prepare and review business case proposals.

Demonstrated ability to organize, prioritize and achieve work-life balance.

Demonstrated ability to operate related equipment including related software applications.

Physical ability to perform the duties of the position.

Duties and Responsibilities

Develops and recommends short and long term goals and objectives for the designated department ensuring that financial plans support PHC's goals, policies, and vision.

Develops, implements and reviews policies and standards for the department. Plans and implements operational budgets for the department including budget preparation, authorization control and reporting of expenditures.

Under direction of the Executive Director is responsible for the effective planning and management of the organization's financial and activity budgets.

Contributes to and/or leads implementation of organization-wide budget management strategies.

Ensures that the budget results and forecasts are accurate and appropriately reflected in PHC's overall reporting to VCHA and/or government.

Oversees the financial services provided to the PHC clinical and support programs. Works with program leaders and executives in the development of their annual operating budgets and ongoing monitoring and reporting of their financial performance.

Plans, develops, and implements an effective quality improvement program to ensure a high level of client satisfaction and to identify areas for improvement.

Provides portfolio performance monitoring, evaluation and forecasting analysis through Quarterly and Annual Executive Performance Reports, in addition to periodic reporting and analysis.

Establishes and implements goals and objectives for operations processes to ensure PHC's mandate is achieved.

Ensures stakeholders and decision makers have timely, accurate, comprehensive and transparent information upon which to make critical financial and business decisions.

Identifies financial and business risks that could potentially impact the organization.

Develops and implements administrative systems and processes to maintain, evaluate, and report on operations, including department activities, progress on objectives and designated projects, the distribution of timely and accurate information, assessment of trends, gathering of information, consultation with stakeholders, identification of issues and recommendation of changes in activities to ensure that performance measures are achieved.

Develops reporting mechanisms for forecasting PHC's financial position and reporting financial performance. Ensures compliance with internal, provincial and public requirements/ legislation.

Oversees the development, monitoring, analyzing and assessing of organizational financial and workload performance levels.

Works closely with the Executive Director to translate strategic and business priorities into operational and budget plans.

Completes research to identify and analyze emerging issues and trends that may impact on the strategic and operational direction of the organization.

Liaises with industry colleagues and senior Ministry staff on a range of issues including funding methodologies, financial performance monitoring and policy formulation. Represents PHC in area of expertise, as required.

Identifies, facilitates, promotes and recommends new processes/systems and redesign initiatives to enable clinical efficiencies, productivity, effectiveness and alignment with PHC's strategic and operational priorities. Maximizes PHC's performance within the parameters of Generally Accepted Accounting Principles (GAAP), MIS guidelines and the provincial government's health policy. Develops and/or evaluates all financial and performance components of business plans that impact PHC's operations.

Develops and recommends the departmental structure to reflect operational needs and employee responsibilities. Responsible for supervising, recruiting, and mentoring designated staff for the area of responsibility. Leads, coaches, and motivates staff in the performance of their work and to attain the goals of the department and PHC. Incorporates an ongoing system of performance management and identifies educational/training requirements for staff as needed.

Works jointly with Human Resources to implement and maintain an effective Position Control System.

Participates on internal and industry committees and advisory groups as required.

Performs other related duties as required.