Executive Personal Assistant
2 weeks ago
Join to apply for the Executive Personal Assistant role at TalentSphere Staffing Solutions . Position: Executive & Personal Assistant to CFO Job ID: # Location: North York (In-Office) Salary: $85,000-$100,000 Industry: Real Estate Role Overview We are seeking a highly resourceful and confident Executive Assistant to support a dynamic business leader. In this unique role, you will act as both a Personal Assistant and Executive Assistant, handling a wide variety of responsibilities that keep both personal and professional operations running smoothly. Reporting directly to the CFO, this is a hands‑on, in‑office role suited to someone who thrives in a fast‑paced environment. Main Responsibilities Personal Assistant : Manage day‑to‑day personal tasks and errands including paying personal bills, scheduling appointments, and handling household‑related matters. Coordinate personal and business travel arrangements (flights, accommodations, itineraries). Act as a gatekeeper and trusted right hand for all personal affairs, using discretion and sound judgment. Oversee vendors and service providers related to home or personal services. Executive Assistant : Manage a busy and ever-changing calendar including meetings, appointments, and follow‑ups. Set up boardrooms, prepare materials, take and distribute meeting minutes. Prepare and format documents using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Screen and respond to emails, calls, and internal/external communications on behalf of the CFO. Support day‑to‑day operations in a small office environment with little formal SOP structure. Qualifications 5+ years of experience supporting a senior executive in a hybrid personal/executive capacity. Strong proficiency with Microsoft Office Suite and calendar management tools. Assertive with excellent judgment—knows when to push back and when to let go. Comfortable working independently with limited direction or structure. Exceptional organizational, communication, and multitasking skills. Must be comfortable working full‑time in‑office in North York. This is not a role for someone looking to reinvent systems—it’s ideal for someone who knows how to make things work, stay two steps ahead, and adapt quickly. APPLY TODAY Seniority level: Mid‑Senior level Employment type: Full‑time Job function: Administrative Industries: Staffing and Recruiting Referrals increase your chances of interviewing at TalentSphere Staffing Solutions by 2x. #J-18808-Ljbffr
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Executive Personal Assistant
3 weeks ago
Toronto, Canada TalentSphere Staffing Solutions Full timeJoin to apply for the Executive Personal Assistant role at TalentSphere Staffing Solutions.Position: Executive & Personal Assistant to CFOJob ID: #16714381Location: North York (In-Office)Salary: $85,000-$100,000Industry: Real EstateRole OverviewWe are seeking a highly resourceful and confident Executive Assistant to support a dynamic business leader. In this...
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Executive Personal Assistant
3 weeks ago
Toronto, Canada TalentSphere Staffing Solutions Full timeJoin to apply for the Executive Personal Assistant role at TalentSphere Staffing Solutions.Position: Executive & Personal Assistant to CFOJob ID: #16714381Location: North York (In-Office)Salary: $85,000-$100,000Industry: Real EstateRole OverviewWe are seeking a highly resourceful and confident Executive Assistant to support a dynamic business leader. In this...
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Executive Communications Assistant
2 weeks ago
Toronto, Canada Keller Executive Search Full timeOverviewThis is a position within Keller Executive Search and not with one of its clients.Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative setting. In this role, you'll deliver top-tier support to senior executives,...
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Executive Communications Assistant
2 weeks ago
Toronto, Canada Keller Executive Search Full timeOverviewThis is a position within Keller Executive Search and not with one of its clients.Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative setting. In this role, you'll deliver top-tier support to senior executives,...
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Personal and Executive Assistant
2 weeks ago
Toronto, Canada Pollin Fertility Full time**Company Description** Pollin is an emerging reproductive healthcare centre in Toronto. Our goal is to improve patient experience, safety, and success rates by integrating technology into all aspects of a patient's fertility journey. We are committed to improving the clinical experience for our staff to enable them to better care for patients. Our intention...
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Executive and Personal Assistant
3 weeks ago
Toronto, Canada Apollo Health and Beauty Care Full timeBenefits Gym Access Dental insurance Health insurance We’re Hiring a Personal Assistant to our CEO – Join Our Team! Are you a travel-savvy professional who thrives in a fast-paced environment? We’re looking for an Executive/Personal Assistant to the CEO to manage extensive travel arrangements (95%) and provide high-level administrative support (5%)....
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Executive and Personal Assistant
4 weeks ago
Toronto, Canada Apollo Health and Beauty Care Full timeBenefitsGym AccessDental insuranceHealth insuranceWe’re Hiring a Personal Assistant to our CEO – Join Our Team!Are you a travel-savvy professional who thrives in a fast-paced environment? We’re looking for an Executive/Personal Assistant to the CEO to manage extensive travel arrangements (95%) and provide high-level administrative support (5%). The...
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Executive and Personal Assistant
4 weeks ago
Toronto, Canada Apollo Health and Beauty Care Full timeBenefitsGym AccessDental insuranceHealth insuranceWe’re Hiring a Personal Assistant to our CEO – Join Our Team!Are you a travel-savvy professional who thrives in a fast-paced environment? We’re looking for an Executive/Personal Assistant to the CEO to manage extensive travel arrangements (95%) and provide high-level administrative support (5%). The...
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Executive Personal Assistant
2 weeks ago
Toronto, Canada The PUR Company Inc. Full timeSUMMARY The Executive Personal Assistant is responsible for a wide variety of administrative duties in support of the Chief Executive Officer (CEO). Duties include but are not limited to reception, filing, organization, arranging travel plans, scheduling appointments drafting both internal and external correspondence and personal errands. The Executive...
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Executive and Personal Assistant
4 weeks ago
Toronto, Canada Luann Bagg Staffing Inc. Full timeExecutive/Personal Assistant to a Founder/CEOCompensation up to 80,000-95,000 ++ Terrific Bonus+ Full Benefits+ 3 weeks of vacation. This role is working in the office for 2-3 months and then can be primarily remote after the onboarding. The office is downtown and TTC accessible.The OPPORTUNITY: Is with a Founder/CEO that wants an Executive/Personal...
