Office Administrator
1 day ago
Position Summary The Office Administrator is a central role that supports executives, manages office operations, and provides a professional and welcoming point of contact for clients, vendors, and staff. This position blends administrative coordination, reception duties, scheduling, communication, and general office management. The ideal candidate is organized, proactive, polished, and capable of handling a wide range of tasks with discretion, accuracy, and efficiency. Key Responsibilities Greet visitors, clients, and vendors in a professional, friendly manner. Answer and direct incoming calls; take accurate messages and route accordingly. Manage front-desk email inbox and general inquiries. Maintain a clean, organized, and welcoming reception and office environment. Coordinate incoming/outgoing mail, courier packages, and deliveries. Administrative & Office Support Manage office supplies, restock materials, and coordinate procurement for office essentials. Maintain filing systems (digital and physical), ensuring records are accurate and up-to-date. Prepare documents, reports, spreadsheets, and presentations as needed. Assist with onboarding tasks such as workspace setup, system access, and document preparation. Liaise with vendors, service providers, and maintenance personnel. Executive Support Manage executive calendars, book meetings, coordinate travel, and organize appointments. Draft and prepare emails, letters, and communications on behalf of executives. Organize executive files, confidential documents, and business records. Support executives with follow-ups, reminders, and task prioritization. Assist with special projects, research, events, or personal administrative tasks when required. Operational & Department Coordination Coordinate with accounting, sales, operations, and HR to support communication and workflow. Schedule meetings, prepare agendas, record minutes, and distribute action items. Support internal communication and company-wide announcements. Maintain office equipment and arrange service as needed. Additional Responsibilities Assist with procurement, restocking, and inventory of office and breakroom supplies. Maintain cleanliness and organization of work areas, boardrooms, reception, and common spaces. Support executives with personal or household administrative tasks as needed. Provide backup support to other departments during peak periods. Participate in team meetings, training sessions, and process improvement initiatives. Perform other duties as required to support smooth office operations. Qualifications 2–5 years of experience in office administration, reception, or executive support roles. Strong communication skills, both verbal and written. Professional phone etiquette and polished in-person presentation. Proficient in Microsoft 365 (Outlook, Excel, Word, Teams). Exceptional organization, time management, and attention to detail. Ability to handle confidential information with discretion. Ability to multitask and thrive in a fast-paced environment. Key Competencies Professionalism & Discretion Organization & Prioritization Communication & Interpersonal Skills Problem-Solving Ability Initiative & Independence Customer Service Orientation Adaptability & Flexibility Work Conditions Full-time, in-office role. Monday to Friday, with occasional extended hours based on executive needs. Fast-paced office environment with frequent interactions and shifting priorities. #J-18808-Ljbffr
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Toronto, Canada College and Ossington Dental Office Full timeDental Scheduling Coordinator/Dental Office Administrator We are seeking a highly organized and detail-oriented Dental Scheduling Coordinator/Dental Office Administrator to join our team. This role is crucial in managing appointment schedules, maintaining efficient office operations, and ensuring exceptional patient care. Strong knowledge of dental...
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Office Services Coordinator
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Toronto, Canada Head Office Full time**Company**: Canada Lands **Location**: 1 University Ave Suite 1700, Toronto, ON **Employment Status**: Employee (Full-Time) **Short Summary**: Reporting to the Director, Human Resources with a dotted line to the Chief Human Resources Officer (CHRO), the Office Services Coordinator and HR Executive Assistant provides executive and administrative support,...
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Administrative Assistant
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Toronto, Canada ARS Head Office Full time**Position**:Administrative Coordinator **Reporting to**: Senior Manager - Operations We are looking for an Administrative Coordinator to manage the front office reception desk, provide support to managers, other staff and office visitors by handling a variety of tasks in order to ensure that all interactions between our organization and others are...
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Office Administrator
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Toronto, Ontario, Canada Procom Full timeOffice Administrator:On behalf of our Public client, Procom is searching for an Office Administrator for a 12 month contract role. This position is a hybrid position with 2 days onsite at our client's Toronto office.Office Administrator - Job Description:The Office Administrator will support the day-to-day operations of the Operation Support Office...
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Dental Administrator
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Toronto, Canada Infinity Dental Office Full time**Infinity Dental Office** is looking for an outstanding individual to join our amazing team in Toronto located minutes away from Union Station. We are looking for a permanent **Full Time Dental Adiminstrator** Responsibilities include: - greet patients - register new patients according to established office protocols - assist patients to complete all...
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Dental Administrator
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Toronto, Canada Toronto Dental Office Full time**Overview** **Duties** - Administrative roles including but not limited to: greeting and communicating with patients, booking appointments, helping patients with insurance inquiries, paperwork and documentation - Using AI to communicate with patients, book appointments and maintain contact manager - Ensure compliance with PIPEDA regulations and maintain...
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Office Administrator
2 weeks ago
Toronto, Canada The ML Group Full timeJoin to apply for the Office Administrator role at The ML Group Position Summary The Office Administrator is a central role that supports executives, manages office operations, and provides a professional and welcoming point of contact for clients, vendors, and staff. This position blends administrative coordination, reception duties, scheduling,...
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Office Administrator
2 weeks ago
Toronto, Canada The ML Group Full timeJoin to apply for the Office Administrator role at The ML Group Position Summary The Office Administrator is a central role that supports executives, manages office operations, and provides a professional and welcoming point of contact for clients, vendors, and staff. This position blends administrative coordination, reception duties, scheduling,...
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Office Administrator
3 weeks ago
Toronto, Canada EWS Group Full timeOffice Administrator page is loaded## Office Administratorlocations: Volante - CANtime type: Full timeposted on: Posted 30+ Days Agojob requisition id: R47306## ## Job Description:# **Office Administrator**# **Volante - Jonas Software (https://www.volantesystems.com/)**# **In-person I North York, ON****Role Overview**The Office Administrator of...
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Office Administrator
3 weeks ago
Toronto, Canada EWS Group Full timeOffice Administrator page is loaded## Office Administratorlocations: Volante - CANtime type: Full timeposted on: Posted 30+ Days Agojob requisition id: R47306## ## Job Description:# **Office Administrator**# **Volante - Jonas Software ( **In-person I North York, ON****Role Overview**The Office Administrator of Volante Systems is responsible for assisting...
